A0001 Q-A Memphis Fisher House.pdf

36C24927Q0002 — Amendment A0001

Date: August 22, 2026

Issuing Office: Department of Veterans Affairs, NCO 9 (90C), 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129

Point of Contact: John E. McDaniel, Contract Specialist, John.McDaniel1@va.gov

SECTION D — CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

This conformed RFQ integrates Amendment A0001. All other parts of the RFQ remain unchanged.

D.1 STATEMENT OF WORK (SOW) — Memphis Fisher House

D.2 Wage Determination No. 2015-4673, Rev. 32 (30 Jul 2026)

D.3 Amendment A0001 — Questions & Answers

Attachment D.3 — Amendment A0001 — Questions & Answers

1. Government-established monthly budget amounts for CLIN 0002 (Linen) and CLIN 0003 (Lawn)?

As specified in Section B.2 (Item Information), CLINs 0002 (Linen) and 0003 (Lawn) are provided via Government-established fixed monthly budget amounts and are not to be priced by quoters.

Those monthly amounts will be provided by the Government and carried in the contract.

Quotations shall leave the Unit Price/Amount lines for CLINs 0002 and 0003 blank (N/A).

2. Identification/approval of firms for linen and lawn services?

Per the Pricing instructions, the awardee will administer these services using the firms identified or otherwise approved by the Government. The Government will provide the firm details and coordination instructions at or after award.

3. Must the prime contractor hold a Tennessee laundry license if linen services are performed by a Government-approved subcontractor?

The Statement of Work requires the prime contractor to have been in business for a minimum of three (3) years and to be licensed to provide Janitorial services in the State of Tennessee. This contractual licensure requirement applies to the prime contractor. No separate specialized “laundry operator” license is named; contractors must hold the applicable business licenses to legally provide the services in Tennessee.

4. Which licenses/permits/registrations must be submitted with the quote to satisfy the pass/fail licensing requirement?

The RFQ sets licensure as a pass/fail factor and requires copies of any current State of Tennessee licenses/permits/registrations needed for the services, and directs the awardee to obtain and maintain all required Federal, State of Tennessee, Shelby County, and City of Memphis licensing for the entire contract period. Submit the current items your firm holds with your quote; the Government may request additional proofs pre-award or during performance.

5. Does the minimum three-year business-history requirement in SOW C.4.4 apply to the prime, the linen subcontractor, or both?

SOW C.4.4 places the minimum three-year business-history requirement on the prime contractor (“The Contractor”). It does not expressly impose the same threshold on Government-approved linen or lawn subcontractors.

6. CLIN 0001 contains 4,992 labor hours; should quoters price all hours or deduct Federal holidays?

The SOW notes the contractor will not normally be required to work on Federal holidays; any holiday work requested by the Government would be billed against the “Additional Work Hours” allotment, not deducted from the base hours. If additional hours are needed these hours will be negotiated and added via a modification.

The Contractor shall provide coverage within all normal business hours of the Fisher House of 7:00AM to 5:00PM Monday through Friday, five (5) days a week, utilizing staggered shifts (a total of 80 hours). The Contractor shall provide coverage for eight (8) hours on Saturdays and Sundays (a total of 16 hours). Non-worked holiday hours should be addressed with all applicable Service Contract Labor Standards requirements, including FAR 52.222-41, the applicable Department of Labor wage determination, required wage and fringe-benefit payments, classifications, notices, and recordkeeping requirements.

7. How should quoters price and invoice approved additional housekeeping hours when there is no separate CLIN?

The RFQ schedule does not include a separate CLIN for additional hours. The additional hours will be negotiated, and pricing will be added via a modification.

8. Must proposed janitorial employees be hired and located in Memphis at quotation, or is a staffing/recruitment plan acceptable?

A staffing and recruitment/contingency plan is acceptable at quotation. Post-award, the contractor must meet the SOW coverage (e.g., two full-time on-site employees weekdays and one full-time on-site employee on weekends), submit monthly staffing schedules, maintain daily sign-in/out logs, and submit any new hires for COR approval.

9. Will commercial references (medical facility/senior-care/hospitality/institutional janitorial) satisfy the past-performance requirement when the quoter lacks Federal experience?

Yes. Quotations without relevant Federal contract experience may submit commercial references of similar size, scope, and complexity, including period of performance, approximate value, and a current point of contact.

10. Is there a page limit, required organization, or prescribed format for the technical submission and staffing/contingency plan?

No page limit or prescribed format is specified. The technical submission should demonstrate adequate understanding and the ability to perform. To facilitate Government review, quoters may organize their technical volume under headings such as: Approach to SOW Tasks; Staffing & Coverage (including contingency); Quality Control & Inspection Logs; Training/Compliance;

Security/Vetting; Schedule & Coordination; and Risk/Issue Management.

SECTION E — SOLICITATION PROVISIONS (Reference)

This conformed RFQ references Amendment A0001 — Questions & Answers under Section E for evaluation and pricing clarity. Offerors shall acknowledge Amendment A0001 and comply with Section E.5 requirements (Licensing Pass/Fail; Technical; Past Performance; Pricing).