36C24925Q0359.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Officer Nicole McVey Elyse.McVey@va.gov

PLACE OF PERFORMANCE

Robley Rex VA Medical Center

800 Zorn Ave.

Louisville KY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

This solicitation is set aside for Tiered evaluation of SDVOSB/VOSB/Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5M.

The FSC/PSC is J035.

The Robley Rex Veterans Affairs Medical Center (VAMC) at 800 Zorn Avenue, Louisville, KY is seeking to purchase one-time Laundry Plant Preventive Maintenance Services as outlined in the Statement of Work (SOW) contained herein. Below is a template for pricing. Contractors may provide their own pricing document.

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE

One-time preventative maintenance task on industrial laundry equipment Contract Period: Base POP Begin: 08-06-2025 POP End: 11-05-2025

Place of Performance

Robley Rex VA Medical Center 800 Zorn Ave.

Louisville, KY 40206

STATEMENT OF WORK

One-Time Preventative Maintenance on Industrial Laundry Machinery

PART 1 - INTRODUCTION

1.1. The purpose of this Statement of Work (SOW) is to establish the requirements and responsibilities for a contractor to perform a one-time preventive maintenance task on industrial laundry equipment. The machinery covered includes:

A. Single Stage Press Extractor by Milnor B. Shuttle Conveyor (model CG4008FS by Chicago Dryer) C. Cart Dumper by Kannegiesser eTech D. Soiled Laundry Conveyor by Kannegiesser eTech E. Tunnel Washer by Minor F. Overhead Rail System by Kannegiesser eTech G. Blanket Blaster CT by Chicago Dryer H. Two (2) Industrial Laundry Ironers (Powerhouse CT model PH-2-52-CT-CC by Chicago Dryer)

1.2. The maintenance task will start on a Friday evening and must be completed within 9 calendar days. The work shall take place at Robley Rex VA Medical Center Laundry Bldg 7, 800 Zorn Ave, Louisville, KY. Concurrently, Medical Center maintenance technicians will be working on other pieces of laundry equipment concurrently not included in this contract.

PART 2 - OBJECTIVES

2.1. The objective of this one-time preventative maintenance service is to ensure that all specified machinery operates efficiently, safely, and with minimal downtime. The contractor shall follow manufacturer guidelines, industry best practices, and VA regulations to perform the necessary maintenance tasks within the stipulated timeframe.

PART 3 - CONTRACTOR RESPONSIBILITIES

3.1. The contractor shall:

A. Develop a Detailed Maintenance Plan:

1. Create and submit a detailed plan for performing the one-time maintenance within the specified 9-day timeframe.

2. Ensure the plan includes a timeline, task breakdown, resource allocation, and a clear schedule that indicates day-by-day activities.

3. Coordinate scheduling to commence on a Friday evening, allowing weekend hours for maximum efficiency and minimal operational disruption.

4. Coordinate closely with Medical Center maintenance technicians who will be working on other pieces of laundry equipment concurrently.

5. Daily progress updates will be given to a designated VA representative to monitor adherence to the schedule.

6. All maintenance activities, inspections, replacements, and calibrations must be completed within the 9-day period.

7. Final review and acceptance will happen on the last day of the scheduled timeframe.

B. Pre-Maintenance Preparations:

1. Conduct a preliminary inspection prior to the start date to identify any immediate needs or issues.

2. Ensure all necessary tools, parts, and equipment are available and onsite by the start date.

3. Communicate with Medical Center maintenance staff to align schedules and avoid any interference during maintenance activities.

C. Perform Routine Inspections:

1. Conduct thorough inspections of all machinery on the first day of the schedule.

2. Identify and record any potential issues, wear and tear, or parts needing replacement.

D. Operational Checks:

1. Verify each machine's operational functions daily.

2. Ensure all safety mechanisms are functioning correctly.

3. Check for unusual noises, vibrations, or odors, and address any identified issues immediately.

E. Minimum Maintenance Requirements:

1. At a minimum, the contractor will change all fluids, perform necessary lubrication, and change all replaceable belts and ribbons on the specified equipment.

2. Lubricate all moving parts as per the manufacturer's guidelines during the initial maintenance phase.

3. Clean and remove any build-up of lint, dust, or debris that may impede function or safety.

F. Component Testing and Calibration:

1. Test and calibrate machine controls, sensors, and other critical components throughout the maintenance period.

2. Ensure all settings and adjustments are within operational standards.

G. Replacement of Worn Parts:

1. Replace belts, seals, bearings, and other components showing signs of wear and tear as detected.

2. Use OEM (Original Equipment Manufacturer) parts or approved equivalents for all replacements.

H. Detailed Reporting and Review:

1. Provide detailed maintenance reports upon completion of the task.

2. Include information on inspections, findings, actions taken, parts replaced, and recommendations for future maintenance or repairs.

3. Conduct a final review and walkthrough with the VA representative to ensure all tasks are completed satisfactorily.

3.2. General Tasks for All Equipment:

A. Conduct a visual inspection of each machine to identify any obvious signs of wear or damage.

B. Check and clean all filters, fans, and cooling systems.

C. Inspect electrical connections for corrosion, looseness, or damage.

D. Ensure all safety guards and mechanisms are functioning and in place.

E. Record all maintenance activities in the equipment logs, noting any parts replaced or repairs made.

3.3. Equipment-Specific Maintenance Tasks

A. Single Stage Press Extractor by Milnor:

1. Inspect and tighten all hydraulic and mechanical connections.

2. Check and replace hydraulic fluid if necessary.

3. Clean and lubricate moving parts.

4. Test pressing cycle for proper operation and timing.

5. Inspect and replace seals and gaskets if showing signs of wear.

B. Shuttle Conveyor (model CG4008FS by Chicago Dryer):

1. Inspect and adjust conveyor belt tension.

2. Lubricate bearings, rollers, and chains.

3. Check motor operation and electrical connections.

4. Clean sensors and ensure proper alignment.

5. Inspect for any wear on belt and replace if necessary.

C. Cart Dumper by eTech:

1. Inspect hydraulic systems for leaks and proper fluid levels.

2. Lubricate pivot points and linkages.

3. Check electrical connections and safety switches.

4. Test operational function to ensure smooth dumping action.

5. Inspect structure for any signs of metal fatigue or damage.

D. Soiled Laundry Conveyor by eTech:

1. Inspect conveyor belt for wear and proper tracking.

2. Lubricate all moving parts, including bearings and rollers.

3. Check motor and gearbox for unusual noise or vibration.

4. Verify proper operation of all safety devices.

5. Clean entire conveyor to remove debris and build-up.

E. Tunnel Washer by Minor:

1. Inspect drum and shell for any visible damages or leaks.

2. Check drive system and motor for proper operation.

3. Clean and descale interior components as needed.

4. Verify operation of water and chemical injection systems.

5. Test for proper function of all control systems and sensors.

F. Overhead Rail System by Kannegiesser eTech:

1. Inspect rails and supports for integrity and alignment.

2. Lubricate rail system and moving parts.

3. Check electrical systems and control panels.

4. Test the entire system for smooth and efficient operation.

5. Inspect and replace any worn or damaged components.

G. Blanket Blaster CT by Chicago Dryer:

1. Inspect and clean all feed belts and transfer belts.

2. Lubricate bearings, shafts, and chains.

3. Verify proper operation of heating elements and airflow systems.

4. Check safety interlocks and warning systems.

5. Perform a test run to ensure optimal performance.

6. The spreader & feeder is part of this PM.

H. Industrial Laundry Ironers (Powerhouse CT model PH-2-52-CT-CC by Chicago Dryer):

1. Inspect the roll and padding for wear and damage.

2. Clean heating elements and ironer surfaces.

3. Lubricate all moving parts and bearings.

4. Check and adjust pressure settings.

5. Perform operational tests to verify even and efficient ironing.

6. The spreader & feeder and folder is part of this PM.

PART 4 - QUALITY ASSURANCE AND PERFORMANCE STANDARDS

4.1. All maintenance work must be performed to the highest standards of quality and safety.

4.2. The contractor must adhere to all OSHA, VA, and manufacturer safety regulations and guidelines.

4.3. The contractor shall maintain documentation of all maintenance activities and provide access to these records upon request.

PART 5 - CONTRACTOR QUALIFICATIONS

5.1. The contractor must have proven experience and expertise in maintaining industrial laundry machinery.

5.2. Technicians must be factory trained by the manufacturer of the equipment specified.

5.3. The contractor must hold relevant licenses, insurance, and certifications.

(END OF STATEMENT OF WORK)

The full text of FAR and VAAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/index.asp The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

· FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

· FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

· FAR 52.204-13 System for Award management Maintenance (OCT 2018)

· FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

· FAR 52.204-7, System for Award Management (NOV 2024)

· FAR 52.204-16, Commercial and Government Entity Cage Code Reporting (AUG 2020)

· VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

· VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business certification status and their proposed use of eligible certified service-disabled veteran-owned small businesses (SDVOSBs) and certified veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

· VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

· VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

· VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

(End of Addendum to 52.212-4)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025)(DEVIATION FEB 2025) The following subparagraphs of FAR 52.212-5 are applicable:

· 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

· 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

· 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

· 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

· 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

· 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

· 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

· 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

· 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

· 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

· 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

· 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

· 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).

· 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

· 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

· 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

· 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

· 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

The following solicitation provisions apply to this acquisition:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The DOL Wage Determination for the specific locality is available at https://sam.gov/search/?page=1&pageSize=25&sort=-modifiedDate&index=wd&sfm%5Bstatus%5D%5Bis_active%5D=true. It is the contractor’s responsibility to obtain and evaluate each wage determination locality.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) QUESTIONS: Potential quoters are to submit questions regarding this requirement via email Elyse.McVey@va.gov on or before 10:00 am CT July 17, 2025 with the subject line, “RFQ 36C24925Q0359 - Laundry Plant PM Services.”

QUOTES: Offerors are to email complete quotes to Elyse.McVey@va.gov on or before 4:00pm CT July 23, 2025.

All quoters shall submit signed and dated offers including the items below. Non-compliance with the below items may result in disqualification of the quote.

1. Only one quote. The quote shall be on offeror’s company letterhead, and in .pdf format, including offeror name and address, SAM Unique Entity Identifier (UEI) number, and points of contact.

2. A concise listing of relevant past performance. This should include a maximum of three contract efforts performed in the recent three years, including contact information for a customer, along with a description of the work performed. This section should be limited to three pages. Additional pages will not be considered.

3. The offeror must hold relevant licenses, insurance, and certifications

4. Representations and Certifications at FAR 52.212-3 must be completed.

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

TIERED EVALUATION AND SMALL BUSINESS SET-ASIDE CASCADING PROCEDURES

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(a) In order for an offer to be considered for award, an offeror must have a current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

This requirement is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside with Small Business Set-aside -cascading procedures. In order for a quote to be eligible for award as a SDVOSB or VOSB, the offeror shall be verified in Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/.

SOLICITATION NOTICE OF TIERED EVALUATIONS

1. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

2. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The government will conduct a TIERED assessment of offers response based on:

1. Technical

2. Price

3. Past Performance

Factor 1. Technical

a. Contractor must have certifications to perform services identified within the Statement of Work

Factor 2. Price

a. The Government will review the price schedule for completeness and accuracy and will evaluate the reasonableness of the quoted prices. Various analytical techniques and procedures may be used, singly or in combination, to ensure that the final price is fair and reasonable.

b. Vendors are cautioned that an unrealistically low price or materially unbalanced pricing may be grounds for eliminating a quote on the basis that the vendor does not fully understand the requirement.

c. Completely fill in the “Unit Price” and “Amount” (“Estimated Quantity” x “Unit Price”) and Total Price in the solicitation Price/Cost Schedule, Section B.2.

Factor 3. Past performance

a. Past Performance shall be evaluated in relation to acquisition objectives and IAW FAR 15.305(a)(2)(ii-v). A small business determination of unacceptable past performance that is the sole justification for non-award of a contract, having an acceptable rating on all other factors, shall be referred to the Small Business Administration for a Certificate of Competency.

b. Quotes will be evaluated to determine whether the Past Performance is “Acceptable” or “Unacceptable”, using the following ratings and descriptions.

c. Acceptable. Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor’s performance record is unknown. In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable”.

d. Unacceptable. Based on the vendor’s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

e. The Government may obtain additional past performance information through CPARS, questionnaires tailored to the circumstances of the acquisition through interviews with program managers, CORs and COs, or other sources known to the Government.

f. Offerors are cautioned that in conducting the past performance assessment, the Government may use data provided in the quote and data obtained from other sources and may contact customers other than those identified in the quote when evaluating past performance. Since the Government may not necessarily interview all sources provided in the quote, it is incumbent upon the vendors to explain the relevance of the data provided.

g. The Government may reject a quote if it is found that any information that has a negative impact on the vendor’s past performance record has been deleted, misrepresented, or withheld.

h. Vendors may provide information on problems encountered on the contracts identified in their past performance submissions and any corrective actions.

i. A quote with Past Performance rating of “Unacceptable” an overall rating of “Unacceptable” for this factor will not be eligible for award.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00 PM CT July 23, 2025 emailed to Elyse.McVey@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Contracting Office Address:

Department of Veterans Affairs Network Contracting Office (NCO) 9 1639 Medical Center Parkway, Suite 204 Murfreesboro, TN 37129

Primary Point of Contact:

Nicole McVey Contracting Officer, NCO 9 Elyse.McVey@va.gov

DEVIATION FEB 2025:

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

See attached document: P07 WD 2015-4717 REV 29 5.6.25 LOU.

Effective Date: 04/18/2025 Revision: 02