36C24925Q0342_1.docx

36C24925Q0342

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

626-26-1-4147-0004 36C24925Q0342 07-24-2025 Jennifer Harper 615-225-5619 08-15-2025 11:00

CDT

Department of Veterans Affairs Network Contracting Office 9 Attn: Jennifer Harper, CS 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 X X 238290 $22.0 Million Net 15 Days N/A X Department of Veterans Affairs Tennessee Valley Healthcare System TVHS 1310 24th Avenue South Nashville TN 37212 90C Network Contracting Office 9 Department of Veterans Affairs Attn: Jennifer Harper, CS 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Tennessee Valley Healthcare System (TVHS) Veterans Affairs Medical Center located in Nashville, TN, Request for quote IAW FAR Part 13 to provide elevator and lift maintenance services as outlined in the statement of work. All references within shall replace the term offer with quote and offeror with quoter. Comparative evaluations of quotes will be performed IAW FAR 13.106-2(b) best value based on price and other factors. (See E.2 Addendum for FAR 52.212-1) This requirement is 100% set aside for SDVOSB contractors.

This RFQ will result in a Blanket Purchase Agreement (BPA) with a period of performance of 10/01/2025 through 09/30/2030. The BPA will consist of a one-year ordering period and 4 additional one-year ordering periods.

Please refer to section D for Wage Determinations which are applicable to the base ordering period.

Contractor claiming SDVOSB status must be registered through SBA VetCert at https://veterans.certify.sba.gov.

See CONTINUATION Page 626-3660162-4147-854100-2580 0100341U6 X Roxie A. Keese

VA-VHA-202011BF2E03

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Maintenance, Inspection and Repair Service for Elevators, Dumbwaiters and Wheelchair lift at Tennessee Valley Healthcare System, Nashville Campus

2. Introduction: This base year + 4 option year requirement is for the full-service routine maintenance and inspections, ASME periodic testing and inspection, repairs and providing call back repair service of all traction, hydraulic, roped hydraulic elevators, dumbwaiters and wheelchair lift at TVHS, Nashville Campus, 1310 24th Avenue South, Nashville TN 37212.

3. Background: The elevators and wheelchair lift are used in the movement of patients, food, medical supplies, and visitors; dumbwaiters are for the movement of laboratory samples at the TVHS VA Medical Center and stated equipment is required to be maintained by the requirements in AMSE A17 and the Joint Commission.

4. Scope of Work

(a) The Contractor is to provide all supervision, transportation, qualified labor, tools, parts, materials, hydraulic fluid, lubricants and equipment to provide full routine maintenance, routine inspections, repair and ASME periodic inspection services, including all adjustments, tests, inspections, cleaning, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer or as modified thereafter.

(b) All adjustments, repairs, and modifications, must conform to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

(1) ASME A17.1 Safety Code for Elevators and Escalators, latest edition

(2) ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

(3) ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

(4) ANSI/NPA 70 National Electric Code, latest edition

(5) Manufacturer’s requirements and specifications on inspection

5. Scheduling

(a) All contracted routine maintenance, inspections and cleaning shall be conducted during normal working hours 7am to 3:30pm on Wednesday for Nashville of each week and will be conducted according to the following guidelines:

(1) Weekly Inspections and routine maintenance of traction type passenger and service type elevators shall be made on each Wednesday for Nashville. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

(2) Semi-monthly inspection and routine maintenance of hydraulic type elevator and dumbwaiters shall be made on the second and fourth Wednesday/Thursday of the month. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

(3) Monthly test of the fire recall feature on elevators will be conducted. Testing of the “in-car” emergency light shall be tested for 90 seconds. “In-car” lights refer to emergency lighting tied directly to the elevator controls and elevator control power. Facility personnel will perform repair and testing of the overhead car lighting.

(b) The Contractor will additionally to inspection and routine maintenance provide transportation, labor, equipment, tools, and materials to perform periodic Category 1, Category 3 and Category 5 safety tests and inspections per ASME A17, latest editions, under the direction and observation of a third party QEI inspector as follows:

(1) Semi-annual Periodic Inspections from a third-party inspector, the Contractor shall provide 1 Certified Journeyman Elevator Mechanic to perform testing directed and witnessed by the third-party inspector. These semi-annual inspections are conducted in September of each contract year.

(2) Annual Periodic Category 1 and Category 3 inspections from a third-party inspector, the Contractor shall provide 1 Certified Journeyman Elevator Mechanic and 1 qualified helper to perform ASME periodic testing directed and witnessed by the third-party inspector. These inspections are completed in March of each contract year. These inspections may run into some minor overtime requirements to suite the needs of the hospital and the hospitals requirements to provide for patient care and shall not create any added costs to the ASME Periodic inspections.

(3) 5-year Periodic Category 5 inspection and tests from a third-party inspector, the elevator servicing Contractor shall provide certified weights, labor, and transportation to relocate the weights to each elevator, a Certified Journeyman Elevator Mechanic and qualified helper to perform the tests directed and witnessed by the third-party inspector. 5 Year inspection and testing accomplished last on March 2022 and will be due next by March 2027.

(c) The Contractor will provide prompt 24 hour; seven days a week call back services to repair any nonfunctioning elevator or to perform entrapment rescue and corrective action services for both TVHS campuses. The Contractor shall respond to either facility within 1 hour of telephone notification from the Contracting Officer, the VA COR or engineering designee for all passenger and freight elevators or wheelchair lift in the event of an elevator equipment failure. The cost of this call back service is to be included as a bid item in the contract with no other charges for overtime manhours or parts, the VA will only accept financial responsibility for call back service charges if the elevator failure is determined to be created by physical abuse. The Contractor will show proof of the issue creating the elevator failure to the VA COR or the engineering designee and submit to the VA COR a bill for the services within 7 working days after the incident or the Contractor shall except full responsibility of the cost of the repair. The Contractor shall provide Monday through Friday normal working hours call-back services for dumb waiters and complete corrective actions on the day of the call back request. After normal working hours or weekend emergency services for dumbwaiters is not included in this requirement.

(d) The VA reserves the right to require the Contractor to perform some service and repair work after normal working hours or weekends to prevent interference with patient care or normal business operations. The VA shall pay the difference of the regular working hours labor rates to overtime hour labor rates on a separator Purchase Order when coordinated and approved by the VA COR. This section is referencing extended down times of the elevator equipment and/or the Contractors need to interfere with normal working conditions of either facility to accomplish a repair or extended maintenance task. This section does not include provisions for added cost to the government for After hour call backs and call back associated repairs or any overtime costs associated with periodic inspections listed above.

(e) The elevator maintenance Contractor will be held financially responsible for charges of ASME 17 periodic re-inspection costs incurred by the government from the third-party elevator inspector in the event elevators fail annual inspections (Category 1) (Category 3) or 5-year load test (Category 5) under the following conditions:

(1) When it is determined by the inspector that the maintenance Contractor is not fully prepared for the inspections, including not providing properly trained mechanics or not possessing the proper diagnostic equipment or tools.

(2) The equipment fails any of the applicable periodic tests listed in ASME A17.1.8.6.

(3) An imminent threat to life safety violation exists, listed in the table below.

(4) An elevator is out of service or placed out of service during an inspection.

(5) Evidence of lack of proper maintenance that has created the need for a reinspection.

Table 1. Imminent Threat to Life Safety Violation Exists Requiring a Re-inspection

· Door Reopening Device Inoperable

· Stop Switch Inoperable

· Elevator out of level more than 0.5 inches

· Both Emergency Alarm

· Door Restriction Inoperable

· Repair of Drive Sheave

· Repair of Deflector Sheave

· Replace Flexible Hydraulic hose

· Inspection Operation Not Working properly

· Normal (directional) or Final Terminal Limits Not Working

· Guide rail fastenings missing/need repair

· Releasing carrier needs repair or ball out of carrier

· Suspension member missing or ropes/means require replacement

· Repair/reattach Compensation means

· Hoist-way door interlock or car door gate switch require repair/replacement

· Insufficient run-by

· Repair/replace travel cable

· Replace/repair damaged or rusted through conduit

· Repair leaks in hydraulic supply line piping

· Replace Jack Packing due to excessive leakage

· Firefighters' Emergency Operation not functioning properly

· Repair/Seal/Replace Governor, Governor Rope, Governor Overspeed Switch

(f) The maintenance Contractor will be allowed the opportunity to correct any deficiencies or discrepancies determined by the inspector during the inspection visit, corrections will be performed by a mechanic other than the mechanic performing the testing, once corrected the elevator can be re-inspected during the initial visit prior to the inspector leaving the medical center with no addition charges incurred.

(g) Any need of reinspection will be discussed with the elevator inspector, the maintenance Contractor, maintenance mechanic and the VA COR, the elevator inspection company and the COR will schedule a return date, the VA COR will inform the maintenance Contractor of the reinspection and if the maintenance Contractor needs to provide manpower for the reinspection.

(h) The government reserves the right to deduct any re-inspection fees incurred from the maintenance Contractor’s invoices.

6. Warranty. All contract work shall be warranted against defects in material, equipment, and workmanship for a period of one year from date of acceptance unless otherwise noted.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the COR has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. Work Requirements

(a) Initial Project Meeting. Site work will commence with a meeting with the Electrical Supervisor, Mitchel Cram (615-873-7669). The purpose of this meeting will serve to address directive of the scope of work.

(b) Hours of Work and Location(s) of Jobs. The hours of work will be during normal business hours of 7a-330p M-F at TVHS.

2. Safety

(a) The Contractor shall adhere to all OSHA, ASME, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

(b) In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which designates all interior space as nonsmoking areas.

(c) Patient, employee, visitors, and Contractor personnel safety shall be always maintained. The Contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

(d) The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the Contractor.

(e) The Contractor shall obtain a Hot Work Permit from the Safety Office or Electrical Supervisor whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The Contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

(f) The Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

3. Maintenance (PMI’s)

(a) Regular routine maintenance, inspections shall be performed at a frequency of not less than weekly for all traction and roped hydraulic equipment, biweekly on all hydraulic elevator equipment and wheelchair lift, monthly on dumbwaiters.

(b) Preventative Maintenance and Inspections should ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment, or parts replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any PMI required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc. but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the Contractor shall perform preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified.

(c) Frequencies shall be modified if deemed necessary by the COR or designee.

(d) The Contractor must maintain the efficiency, safety, speeds, and cleanliness as specified in the contract at all times or as designated by the manufacturer of the elevators, including acceleration, retardation, contract speed in feet per minute, with or without full load, floor to floor time and door opening and closing time and force.

4. Parts, Materials and Tools

(a) The Contractor shall have in possession throughout the terms of the contract all diagnostic equipment, computers, and updated software necessary to fully maintain, test, repair, adjust or reprogram the elevator systems.

(b) The Contractor shall furnish all lubricants, hydraulic fluids, cleaning supplies, and tools necessary to perform the work described above. All lubricants and fluids shall be recommended by the manufacturer of the equipment.

(c) The Contractor shall furnish and install, replace, or repair when and as necessary all electronic boards including control and communication boards, machines, motors, hoisting ropes, hydraulic pumps, plungers, hydraulic lines and valves, motor generators, controllers, selectors, worms, gears, thrusts, windings, commutators, rotating elements, contacts, coils, relays shunts, resistances for operating and motor circuits, magnet, frames, cams, car doors, hoist-way door hangers, tracks and guides, door operating devices, governors and governor ropes, push buttons, annunciators, hall lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment and any other elevator related parts not included above. All parts shall be of the original manufacturer's design and specification. The Contractor shall always maintain a sufficient stock of these parts to ensure the proper maintenance and uninterrupted operation of elevators. The VA reserves the right to inspect the Contractor's facility to confirm the parts are available.

(d) The Contractor shall maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center. Schematics are to remain with the VA upon the conclusion of the contract.

5. Cleaning

(a) Weekly all accumulated dust and debris shall be removed from the pits and guide grooves in hoist-way and car door sills, hangers and rails for all hall doors and car doors or gates.

(b) Monthly and as determined by the VA COR or third-party inspections, the elevator machinery rooms, the machines, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist way, hoist-way door and car door or gate operating device, interlocks and contact, guide shoes, roller guides, signal system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated, and adjusted, elevator pits, guide rails, overhead sheaves and beams, counterweight frames, top of the cars, bottoms of platforms, and machine room floors shall be brushed clean.

(c) Cleaning and refinishing of the interior of car and exterior of hoist-way doors and frames are excluded.

6. Lubrication. All sheave bearings and hoisting ropes shall be lubricated, machine stuffing box and bearing on motor operated brakes shall be repacked and gear cases and guide lubricators shall be refilled when required.

7. Adjustment – Maintenance – Services

(a) All hoisting ropes shall be examined, and the tension equalized and, whenever necessary to ensure maintenance of adequate safety factors, all hoisting compensating and governor ropes shall be replaced. The exterior of the machinery and any other parts of the equipment, subject to rust, shall be kept properly painted and presentable at all times. The motor windings shall be periodically treated with proper insulation compound. The guide rails shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide show rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or main line switches in machine rooms and from outlets in the hoist-ways shall be repaired and/or replaced when required. Circuit breakers or main line disconnect switches together with fuses for same are excluded.

(b) The Contractor shall post a maintenance record and check chart for each elevator in each machine room in a conspicuous place. This maintenance record and check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semiannually, annually, or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed as well as a chronological record of repairs. The check chart shall be kept up to date at all times and must be legibly initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request, and the Contractor will physically show the COR the completed work on request. The maintenance record shall be a chronological file that includes the following information:

(1) Date.

(2) Nature of work (i.e. PMI or call back).

(3) Description of work performed (Contractor should be brief and concise).

(4) Any indication of problems experienced.

(5) Initial or signature of mechanics performing work.

8. Safety Testing and Inspections

(a) Safety tests, other tests, inspections, and periodic inspections shall be performed by the Contractor. The Contractor shall perform all safety tests, other tests, and inspections as recommended and required by ASME A17. LATEST EDITION.

(b) Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car, and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

(c) Contractor shall be required to attach tags after testing as specified by Code, such as at the governor-releasing carrier, and oil buffer, etc.

(d) Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

(e) All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A17.1 Code. A written record of findings on the operation shall be made by the Contractor and kept on the premises of said operation. Testing shall be done during normal service visits per Scheduling Section A. c.

9. Progress and Compliance. At the start of elevator services and upon completion of the services, the Contractor shall report to the Electrical Supervisor, or his designee and a written report of services performed shall be furnished. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. Monthly documented tests of the fire recall feature on elevators will be submitted to the Electrical Supervisor.

10. Notes and Other Information

(a) There are no known security issues with this Statement of Work.

(b) For Contract bid purposes, a walk-through of each facility to inspect the elevator equipment listed in the contract requirement for perspective Contractors will be coordinated through the CO/COR prior to the bid due date. Contractors will be required to notify the CO of their intent to attend the walk-through.

(c) Schedules of elevators attached.

(d) Contractors are responsible for finding their own parking. Currently, Contractors cannot park at the VAMC Nashville Campus. Contractors may park temporarily to drop off tools and supplies only.

(e) Contractors are required to possess on their person a company picture identification card to positively identify the company and their employee, the card is to be worn above the waist and outwardly facing as to permit individuals to read the card.

(f) Upon contract award, the Contractor accepts "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, will not relieve the Contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Offerors should inspect the premises prior to submitting their offers to be fully aware of the scope of services required.

(g) The Contractor shall provide the COR with pertinent emergency telephone numbers, to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

1. Contractor Furnished Materials: The contractor shall provide All labor, materials, equipment to perform the job. When "furnish", "provide", "install", or similar term is used it shall mean a complete installation, ready for use.

2. Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, always, take all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

3. Qualifications of Key Personnel. The Contractor’s employees should be knowledgeable of standards associated with elevators and lifts, support, and maintenance.

4. Supervision/Communications. At all times during the performance, the Contractor's Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor's "Competent Person" that meets OSHA training guidelines, can make decisions and acting on behalf of the Contractor shall be physically always located on site during performance of the contract. If the Contractor's Competent Person is absent from the job site for an extended period, the COR may send all Contractor/sub-contractor employees off the job.

5. Security Requirements. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property. Contractor's employees shall return all I.D. badges to designated personnel at time designated in the task order.

6. The Contracting Officer's Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer's Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

7. The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.

8. Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

9. Verification of Dimensions. The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

10. Smoking Policy. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

11. Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds.

12. The Contractor shall always keep the work area, including any areas where materials/equipment is being stored, free from accumulations of waste materials.

13. The COR will designate a contractor staging area due to space limitations. The contractor is responsible for disposing all waste.

14. Upon completion of a segment of work, the Contractor shall demonstrate to the COR that the work is complete, and the system is working.

E. SCHEDULE FOR DELIVERABLES

As designated when repairs are required.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

Upon arrival, every day during removal and installation, upon checkout.

H. TRAVEL [If applicable] None. GOVERNMENT RESPONSIBILITIES [If applicable] None.CONTRACTOR EXPERIENCE REQUIREMENTS

1. The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

2. If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

I. CONFIDENTIALITY AND NONDISCLOSURE

1. It is agreed that:

(a) The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

(b) The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

(c) Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

(End of Statement of Work)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Service Provided for all equipment listed in the contract to include a $50,000 cap on Parts for each ordering period. Emergency Calls, including issues related to equipment abuse are also included in price.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: BY

Service Provided (Elevator List attached) Parts $50,000 yearly cap included in this contract. Emergency (Calls, include abuse emergency calls) Included in base price.

Service Provided for all equipment listed in the contract to include a $50,000 cap on Parts for each ordering period. Emergency Calls, including issues related to equipment abuse are also included in price.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-01-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

Service Provided (Elevator List attached) Parts $50,000 yearly cap included in this contract. Emergency (Calls, include abuse emergency calls) Included in base price.

Service Provided for all equipment listed in the contract to include a $50,000 cap on Parts for each ordering period. Emergency Calls, including issues related to equipment abuse are also included in price.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

Service Provided (Elevator List attached) Parts $50,000 yearly cap included in this contract. Emergency (Calls, include abuse emergency calls) Included in base price.

Service Provided for all equipment listed in the contract to include a $50,000 cap on Parts for each ordering period. Emergency Calls, including issues related to equipment abuse are also included in price.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

Service Provided (Elevator List attached) Parts $50,000 yearly cap included in this contract. Emergency (Calls, include abuse emergency calls) Included in base price.

Service Provided for all equipment listed in the contract to include a $50,000 cap on Parts for each ordering period. Emergency Calls, including issues related to equipment abuse are also included in price.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

Service Provided (Elevator List attached) Parts $50,000 yearly cap included in this contract. Emergency (Calls, include abuse emergency calls) Included in base price.

B.3 DELIVERY SCHEDULE

1310 24th Avenue South Nashville, TN 37212 2637

USA

(615) 873-7669 mitchel.cram@va.gov

B.4 TERMS AND CONDITIONS

The awardee agrees to the following terms outlined in each section of this document which will be incorporated into a Blanket Purchase Agreement (BPA) to be performed EXCLUSIVELY WITH the Department of Veterans Affairs.

B.5 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

UNIQUE ENTITY IDENTIFIER (SAM):

Cognizant Office (Include complete address):

Department of Veterans Affairs Network Contracting Office 9 Attn: Jennifer Harper, CS 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

B.6 OPTION TO EXTEND THE TERM OF THE BPA

The Government may extend the term of this BPA by written notice to the Contractor prior to the expiration of the BPA, in accordance with FAR 52.217-8, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension. The extension cannot exceed a 6-month time frame starting from the BPA expiration date of 09/30/2030.

B.7 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities, and management resources to furnish the services set forth in the Statement of Work (SOW).

b. It is understood and agreed that the BPA holder shall provide Fixed-Price quotes when requested by the Contracting Officer (CO). The contractor's quote shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor quotes.

B.8 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.9 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $200,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $1,000,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.10 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.11 PERIOD OF PERFORMANCE

This BPA expires on 09-30-2030 or such later ending date as determined by the exercise of option 52.217-8.

B.12 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

NCO 9 Contracting Officers

B.13 ORDER FORMAT

Orders will be placed against this BPA via SF 1449. Each individual BPA Order will describe the tasks, services and deliverables required.

B.14 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Roxie A. Keese Contracting Officer

Roxie.Keese@va.gov

PRIMARY CONTRACTING POC:

Jennifer.Harper2@va.gov The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

Mitchel Cram

(615) 873-7669 mitchel.cram@va.gov

The Primary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.15 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

Independence Day

B.16 INVOICES

Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the COR for review. When the COR receives an accurate and complete invoice, he/she will notify the BPA holder that they are approved to submit their invoice via Tungsten.

B.17 PRECEDENCE

36C24925Q0342 The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal…