36C24925Q0118.docx
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- Solicitation number
- 36C24925Q0118
About this file
This is a Sources Sought Notice from the Department of Veterans Affairs seeking information about potential sources for uninterruptible power source (UPS) maintenance services at the Robley Rex VA Medical Center in Louisville, KY. The response deadline is January 31, 2025 at 12:00 PM Central Time, with responses to be sent to nathan.hutchison@va.gov.
The scope of work involves certified annual maintenance service for IT server room Mitsubishi brand UPS equipment, specifically model 2033A (Serial: 99-EKL7Q1-1) with 30 HX505-12FR batteries. The maintenance requirements include physical inspections of cabinets and components, electrical inspections of software versions and system operations, and system operational checks including transfer operations and emergency power testing. The contractor must provide a detailed report of maintenance checks with photos, measurements, and recommended corrective actions. The opportunity is classified under NAICS code 238210 and PSC J061, with no specified set-aside. The contracting office is located in Murfreesboro, TN, while the place of performance is at 800 Zorn Ave, Louisville, KY 40206.
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| File | Type | Posted |
|---|---|---|
| SOW IT UPS ANNUAL 02.docx | DOCX document |
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| 603-25-2-5090-0457 / 36C249-25-AP-0120 - UPS Maint / SVC Contract (Eng) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 37129 |
| SOLICITATION NUMBER* |
| 36C24925Q0118 |
| RESPONSE DATE/TIME/ZONE |
| 01-31-2025 12:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| J061 |
| NAICS CODE* |
| 238210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office Nathan Hutchison CS 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129
POINT OF CONTACT*
Nathan Hutchison
(615) 867-6000 ext 28147 nathan.hutchison@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Robley Rex VA Medical Center |
800 Zorn Ave.
Louisville KY
| POSTAL CODE |
| 40206 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Nathan.Hutchison@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
On behalf of the Department of Veterans Affairs and the Robley Rex (Louisville KY) VA Medical Center (VAMC), the Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify potential sources for uninterruptable power source (UPS) services for veteran patients of the Robley Rex VAMC. This market research will contribute to determining potential sources and the subsequent method of procurement used to solicit for contract award. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238210. This SSN is issued solely for information gathering purposes and does not constitute a solicitation. Responses to this notice will not be considered offers and cannot be accepted by the Department of Veteran Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice. All interested parties should submit a capabilities statement to nathan.hutchison@va.gov.
NOTE:
The Statement of Work is attached to provide necessary information on the required scope of work.
Statement of Work Scope of Work:
Vendor to provide certified annual maintenance service on our IT server room Mitsubishi brand uninterrupted power supplys in accordance with the manufacturer’s guidelines and required per NFPA 70B, NETA MTS, NECA 411.
Location:
Veteran Affairs Medical Center, 800 Zorn Avenue, Louisville, KY 40206.
Equipment to be serviced:
| Manufacturer |
| Model |
| Serial |
| Batteries |
| Mitsubishi Electric Automation, Inc. |
| 2033A |
| 99-EKL7Q1-1 |
| (30) HX505-12FR |
Checks to be performed:
Annual maintenance checks are to including but not limited to:
A. Physical Inspection
· Internal/external visual inspection of UPS cabinet for signs of dirt and other foreign material.
· Visual inspection of internal components for signs of deterioration and or damage.
· Visual inspection of internal wiring signs of looseness, deterioration and or damage.
· Visual inspection of environment for signs of impact to proper UPS operation.
B. Electrical Inspections
· Verification of proper software versions and all adjustable parameters.
· Verification of proper control power supply values.
· Verification of proper converter/rectifier operation.
· Verification of proper inverter operation.
· Verification of proper cooling fan operation.
· Verification of proper static/internal maintenance bypass operation.
· Verification that system voltages and currents are within specifications.
· Verification of proper display of system values.
· Review event/fault history menus.
C. System Operational Check
· Verification of proper inverter forward & reverse manual transfer operation.
· Verification of proper inverter forward & reverse automatic (fault) transfer operation.
· Verification of proper external maintenance bypass operation.
· Verification of proper emergency (back up) mode of operation (after battery check only).
· Verification of proper operation of peripheral products as applicable.
· Verification of proper operation of emergency power off (EPO) test.
· Verify UPS is supporting critical load and no alarms are present.
Project Completion Will be Determined Successful When:
The annual maintenance checks are completed with any necessary adjustments made and a report has been generated and disturbed.
Deliverables:
The vendor shall provide a report that details the outcome of the maintenance checks to included pictures, measurements, or other pertinent information when practical. Where issues are identified on the report, the vendor will also note the suggested corrective actions for those issues.
See attached document: SOW IT UPS ANNUAL 02.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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