Attachment 3 Revised Combined SOW - PLANS- SPECIFICATIONS - 04-25-25.pdf

Lexington VAMC April 25, 2025 CLC Road Paving Bid Documents Lexington, KY Project No. 596-25-104

SCOPE OF WORK, SCHEDULE, AND BID ITEM

Project: 596-25-104 CLC Road Pave

GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing pavement, and furnish labor and materials and perform work for Project 596-25-104 CLC Road Pave as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer.

C. All employees of general contractor and subcontractors shall comply with VA security management program, obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

STATEMENT OF BID ITEM(S)

A. BID ITEM I, GENERAL CONSTRUCTION, BASE: Work includes general construction, alterations, walks, site utility, road demolition, paving, and necessary removal of existing structures and construction and certain other items.

Reference contract drawings and specifications. Period of performance is 60 calendar days.

B. BID ITEM II, ADD ALTERNATE 1, PARKING LOT: Labor, equipment, and materials necessary to complete the Add Alternate, Parking Lot scope of work which includes design, layout, permits, earthwork, compaction, electrical, and paving. Reference contract drawings and specifications. Period of performance is 300 calendar days.

C. BID ITEM III, ADD ALTERNATE 2, FULL DEPTH REPAVING (IN LIEU OF

BID ITEM I): Labor, equipment, and materials necessary to complete the full depth pavement repair and road widening from north work limit to concrete duct bank at newer pavement. From concrete duct bank to south work limit only spot repair and widening required. Reference detailed scope of work. Includes design, layout, permits, earthwork, compaction, electrical, and paving. Reference contract drawings and specifications. Period of performance is 90 calendar days.

STATEMENT OF WORK PART A – GENERAL INFORMATION

INTRODUCTION – This requirement is for repaving the road leading to the Community Living Center (CLC) Cottages with an optional add-alternative for paving a new parking lot for approximately 50 vehicles and appx 150 x 100 feet.

BACKGROUND – Franklin R Sousley Campus, 2250 Leestown Rd, Lexington, KY 40511: Repave, stripe, and add guardrail to CLC road.

The requirements do not apply for the 6500.6 Appendix A and a Security accreditation package is not required. There is no physical connection to a VA network.

SCOPE OF WORK – The Contractor shall furnish all labor, supervision, equipment and material to repave the CLC road and dispose of or recycle all waste, spoils, or excess.

The road cannot be completely closed off at any time during the course of the project due to the needs of the residents in the cottages (i.e., medical emergencies, transportation, food and supply deliveries, staffing of cottages, and visitors).

STATEMENT OF WORK PART B – WORK REQUIREMENTS

General:

Contractor shall provide a superintendent on site at all times when work is occurring. The superintendent shall also act as site safety officer and quality control manager. The superintendent shall have completed OSHA 30-hour course within the past 5 years.

Contractor to verify all existing conditions, measurements, and construction limits.

Contractor to hire a private utility locator prior to any digging.

All other workers shall have completed the OSHA 10-hour course.

Contractor shall develop and submit a schedule for VA approval of the work that includes their plan to maintain traffic on the road during the work.

Contractor to seed and establish grass on all disturbed areas.

Bid Item I, Base:

Widen/expand the road as shown on drawing S-001.

o Widened road to be 24 feet wide from north work limit to south work limit.

Mill current road to a depth of five (5) inches to create a uniform surface for new pavement.

o Reference drawing S-001. Newer pavement south of concrete duct bank doesn’t need to be milled and repaired, only spot repaired and widened.

Portions of road exhibiting crocodile cracks and/or rutting should be repaired full depth. Assume 3,600 square feet of full depth repair.

Millings may be used as a base for widened portion of road.

Ensure milled surface is cleaned and free of debris prior to tack coat and binder course application.

Ensure binder course surface is cleaned and free of debris prior to tack coat and surface course application.

Utilize a tack coat on top of milled pavement and binder course.

Install three and a half (3 1/2) inches of binder course. Binder course shall consist of dense-graded asphalt mix composed of crushed gravel and stone and manufactured and/or natural sands.

Install one and a half (1 ½ ) inches of surface course. Surface course shall consist of dense-graded asphalt mix composed of crushed gravel and stone and manufactured and/or natural sands. Finished surface shall be even with all existing manhole covers in the road.

Add guardrail where shown on S-001. Guardrail shall be steel guardrail and Work shall conform to all recognized standards of the paving industry, including but not limited to all EPA and OSHA rules and regulations.

Waste will be disposed of in accordance with all federal, state, and local laws.

Contractor to provide waste manifests and company certification/training documents.

Contractor is responsible for all OSHA monitoring of their employees.

Owner is responsible for moving items from the work area affected.

Silt fences shall be installed to ensure no debris enters the blue stream.

Comply with all applicable specifications.

Reference specifications and drawings for more information and requirements.

Bid Item II, Add-alternate 1, Parking Lot:

Contractor to utilize a licensed professional engineer to layout and design a 50-space parking lot including any required detention pond. Parking lot and detention pond shall meet the requirements of all applicable laws and regulations.

For bidding purposes, assume a detention pond will be required.

o Provide separate pricing for detention pond that can be deducted if not required.

Contractor shall prepare and submit required information to the Society for Historic Preservation Office (SHPO). The SHPO process could take between 3 to 9 months to complete before the parking lot could be constructed. No price adjustments will be made for cost or time related to historic preservation delays.

Parking lot shall be approximately 100’ x 150’.

Any required permits shall be prepared, submitted, and paid for by the contractor.

Remove trees in area designated for parking lot.

Excavate, grade, and compact the subgrade for the parking lot construction.

Reference Detail 1 – Heavy Duty Pavement cross section below. Parking lot shall be paved in accordance with that detail and in accordance with applicable specifications.

Finished surface shall be even with the road.

Parking lot shall be graded to drain appropriately.

Compact asphalt and stripe lot for parking.

Stripe crosswalk from parking lot to area to be determined.

Run new conduit and wiring for light poles.

Submit proposed parking spot layout to COR for review and approval.

Typical parking spot should be 9 feet wide and 20 feet long.

Provide and install rubber parking spot bumpers for each parking space.

Install exterior lighting that matches exterior lights in the existing cottage parking area in new parking lot for safety.

o Exterior lighting shall be RSX1 LED P4 40K R4 MVOLT RPA DDBXD type LF-4 or equivalent. Shall provide complete coverage of parking lot.

o Submit lighting plan for approval to COR prior to installation.

o Lighting shall be tied into an existing lighting circuit.

Installed exterior lighting system shall be a complete and operable system.

Plant 5 trees at locations determined by the COR. Trees shall be ornamental cherry tree “kwanzan cherry tree” and shall be a minimum of 8 feet tall.

Reference specifications and drawings for more information and requirements.

Lexington, KY Project No. 596-25-104

Detail 1 – Heavy Duty Pavement

Bid Item III, Add-alternate 2:

Contractor shall provide full depth replacement of existing road.

New road shall be reconstructed in accordance with Detail 1 – Heavy Duty Pavement.

New road shall be 24 feet wide All other phasing, safety, and quality requirements of Bid Item I shall apply.

Additional tasks:

Contractor must apply for all applicable permits.

Contractor will provide chemical inventory list and associated Safety Data Sheets for all chemicals used in project.

All work must be completed in accordance with local, State and Federal regulations.

Contractor shall provide daily cleanup of work area and trash removal from site.

Provide all required documentation for mechanical abatement.

Work shall take place during normal business hours, off tour hours may be authorized with prior request.

Review and adhere to the project specifications.

STATEMENT OF WORK PART C – SUPPORTING INFORMATION

Work at the government site shall not take place on Federal holidays or weekends unless specifically directed by the Contracting Officer in the Contract. All work in areas involved shall be scheduled with the VA Engineering Service representative. Work shall be scheduled for proper execution to completion of contract.

Type of Contract: One time service contract.

Contract Award Meeting: The contractor and all on-site staff will attend construction safety orientation Monday or Tuesday morning in the Facilities Management Department and complete the photo identification badge process prior to start of project, if required.

Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property.

Contractor's employees shall return all I.D. badges to designated personnel at time designated in the task order.

General Requirements: Prior to award of a contract, the contracting firm shall furnish to the Government a statement of facts, in detail, as to his previous experience, organization, and facilities available to perform work. A minimum of five years is required. The contracting firm to provide all necessary training/certification documentation.

Supervision/Communications. At all times during the performance, the Contractor's Superintendent (if applicable) shall be available by cellular phone.

Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor's "Competent Person" that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor's Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job.

The Contracting Officer's Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer's Representative will be identified in the task order by name, telephone number and location.

Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

The Safety Manger is responsible for safety inspections of all contract operations.

The Safety Manager will be identified in the task order by name, phone number and location.

Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings are deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

Verification of Dimensions – The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

Smoking Policy. The Contractor shall not allow smoking on VA property.

Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which has been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the task order.

2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the Contracting Officer for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS1

Contractor will not have access to VA computer system.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability - This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions - “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

includes Lexington VA Health Care System (LVAHCS) records.

does not include personal materials.

applies to records created, received, or maintained by Contractors pursuant to their LVAHCS contract.

may include deliverables and documentation associated with deliverables.

C. Requirements - Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

Lexington, KY Project No. 596-25-104

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

LVAHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of LVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to LVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to LVAHCS control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or

Lexington, KY Project No. 596-25-104 relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and LVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with LVAHCS policy.

The Contractor shall not create or maintain any records containing any non-public LVAHCS information that are not specifically tied to or authorized by the contract.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

The LVAHCS owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which LVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take LVAHCS-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors - The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of clause)

MATERIAL AND WORKMANSHIP (APR 1984)

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, Lexington, KY Project No. 596-25-104 article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

(End of clause)

PERMITS AND RESPONSIBILITIES (NOV 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

(End of clause)

PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (APR 1984)

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work sites, which are not to be removed and which do not unreasonably interfere with the work required under this

Lexington, KY Project No. 596-25-104 contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

(b) The Contractor shall protect from damage all existing improvements and utilities

(1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(End of clause)

CLEANING UP (APR 1984)

The Contractor shall, at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer or the Contracting Officer's Technical Representative (COTR).

(End of clause)

ACCIDENT PREVENTION (NOV 1991)

(a) The Contractor shall provide and maintain work environments and procedures which will—

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities

(2) Avoid interruptions of Government operations and delays in project completion dates; and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(1) Provide appropriate safety barricades, signs, and signal lights

(2) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(End of clause)

North work limit.

Approximate location of historic stone wall.

Confirm exact limits with COR on site.

Widen road to a total finished width of 24 feet.

South work limit.

Widen road to a total finished width of 24 feet.

Install 50 LF of guardrail here

Drawing Notes:

1. Repair existing road via milling, full depth demo, and repaving. Reference specifications for repair of road within north and south work limits.

2. Install erosion control measures.

3.Plan and coordinate to allow access through road at all times.

4. Contractor to verify all measurements and locations

5. Contractor to clean all dirt and debris from road daily.

Project 596-25-104 Drawing S-001

Approximate location of add alternate parking lot. Not to scale.

Contractor to layout and design based on stated requirements.

Limits of drawing S-002.

Install 100 LF of guardrail here

Approximate north limit of newer pavement where concrete duct bank crosses the road.

South work limit

Newer pavement section from South work limit to concrete duct bank only needs to be widened to 24 feet. No re-paving of existing newer pavement section required.

Full depth repair required for this section which is failing

Project 596-25-104 Drawing S-002

Existing exterior light

Existing exterior light

Existing electrical duct bank, data conduit, gas line, and sanitary sewer force main. Contractor to hire private utility locater prior to digging.

Approximate location of add alternate parking lot. Contractor to layout and design based on stated requirements.

Project 596-25-104 Drawing E-001

Existing 480V electrical feed to a hand hole.

Lexington VAMC March 5, 2025

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

01 33 23 - 2

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

Lexington, KY Project No. 596-25-104

01 33 23 - 3

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which he contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide a blank submittal register in electronic format.

Thereafter, the Contractor shall fill in the blank register with the required submittals as documented in the project spec. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. Blank digital register provided for Contractor use below

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

01 33 23 - 4

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

01 33 23 - 5

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

01 33 23 - 6

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

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E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

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1.9 TEST REPORTS

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

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B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

- - - E N D - - -

03 30 00 - 1

SECTION 03 30 00

CAST-IN-PLACE CONCRETE

PART 1 - GENERAL

1.1 DESCRIPTION:

A. This section specifies cast-in-place structural concrete and materials and mixes for other concrete.

1.2 RELATED WORK:

A. Materials testing and inspection during construction: Section 01 45 29, TESTING LABORATORY SERVICES.

B. Concrete roads, walks, and similar exterior site work: Section 32 05

23, CEMENT AND CONCRETE FOR EXTERIOR IMPROVEMENTS.

1.3 TESTING AGENCY FOR CONCRETE MIX DESIGN:

A. Testing agency for the trial concrete mix design retained and reimbursed by the Contractor and approved by Contracting Officer

Representative (COR). For all other testing, refer to Section 01 45 29

Testing Laboratory Services.

B. Testing agency maintaining active participation in Program of Cement and Concrete Reference Laboratory (CCRL) of National Institute of

Standards and Technology. Accompany request for approval of testing agency with a copy of Report of Latest Inspection of Laboratory

Facilities by CCRL.

C. Testing agency shall furnish equipment and qualified technicians to establish proportions of ingredients for concrete mixes.

1.4 TOLERANCES:

A. Formwork: ACI 117, except the elevation tolerance of formed surfaces before removal of shores is +0 mm (+0 inch) and -20 mm (-3/4 inch).

B. Reinforcement Fabricating and Placing: ACI 117, except that fabrication tolerance for bar sizes Nos. 10, 13, and 16 (Nos. 3, 4, and 5)

(Tolerance Symbol 1 in Fig. 2.1(a), ACI, 117) used as column ties or stirrups is +0 mm (+0 inch) and -13 mm (-1/2 inch) where gross bar length is less than 3600 mm (12 feet), or +0 mm (+0 inch) and -20 mm (-

3/4 inch) where gross bar length is 3600 mm (12 feet) or more.

C. Cross-Sectional Dimension: ACI 117, except tolerance for thickness of slabs 12 inches or less is +20 mm (+3/4 inch) and - 6 mm (-1/4 inch).

Tolerance of thickness of beams more than 300 mm (12 inch) but less than 900 mm (3 feet) is +20 mm (+3/4 inch) and -10 mm (-3/8 inch).

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D. Slab Finishes: ACI 117, Section 4.5.6, F-number method in accordance with ASTM E1155, except as follows:

1. Test entire slab surface, including those areas within 600 mm (2 feet) of construction joints and vertical elements that project through slab surface.

2. Maximum elevation change which shall occur within 600 mm (2 feet) of any column or wall element is 6 mm (0.25 inches).

3. Allow sample measurement lines that are perpendicular to construction joints to extend past joint into previous placement no further than 1500 mm (5 feet).

1.5 REGULATORY REQUIREMENTS:

A. ACI SP-66 – ACI Detailing Manual.

B. ACI 318 - Building Code Requirements for Reinforced Concrete.

C. ACI 301 – Standard Specifications for Structural Concrete.

1.6 SUBMITTALS:

A. Submit in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT

DATA, and SAMPLES.

B. Shop Drawings: Reinforcing steel: Complete shop drawings

C. Mill Test Reports:

1. Reinforcing Steel.

2. Cement.

D. Manufacturer's Certificates:

1. Abrasive aggregate.

2. Air-entraining admixture.

3. Chemical admixtures, including chloride ion content.

4. Waterproof paper for curing concrete.

5. Liquid membrane-forming compounds for curing concrete.

6. Non-shrinking grout.

7. Waterstops.

8. Expansion joint filler.

9. Adhesive binder.

E. Testing Agency for Concrete Mix Design: Approval request including qualifications of principals and technicians and evidence of active participation in program of Cement and Concrete Reference Laboratory

(CCRL) of National Institute of Standards and Technology.

03 30 00 - 3

F. Test Report for Concrete Mix Designs: Trial mixes including water-cement, fly ash, ratio curves, concrete mix ingredients, and admixtures.

1.7 DELIVERY, STORAGE, AND HANDLING:

A. Conform to ACI 304. Store aggregate separately for each kind or grade, to prevent segregation of sizes and avoid inclusion of dirt and other materials.

B. Deliver cement in original sealed containers bearing name of brand and manufacturer, and marked with net weight of contents. Store in suitable watertight building in which floor is raised at least 300 mm (1 foot) above ground. Store bulk cement, and fly ash, in separate suitable bins.

C. Deliver other packaged materials for use in concrete in original sealed containers, plainly marked with manufacturer's name and brand, and protect from damage until used.

1.8 PRE-CONCRETE CONFERENCE:

A. General: At least 15 days prior to submittal of design mixes, conduct a meeting to review proposed methods of concrete construction to achieve the required results.

B. Agenda includes:

1. Submittals.

2. Coordination of work.

3. Availability of material.

4. Concrete mix design including admixtures.

5. Methods of placing, finishing, and curing.

6. Finish criteria required to obtain required flatness and levelness.

7. Timing of floor finish measurements.

8. Material inspection and testing.

C. Attendees: Includes, representatives of Contractor; subcontractors involved in supplying, conveying, placing, finishing, and curing concrete; admixture manufacturers; COR; Consulting Engineer; Department of Veterans Affairs retained testing laboratories for concrete testing and finish (F-number) verification.

D. Minutes of the meeting: Contractor shall take minutes and type and distribute the minutes to attendees within five days of the meeting.

03 30 00 - 4

1.9 APPLICABLE PUBLICATIONS:

A. Publications listed below form a part of this specification to extent referenced. Publications are referenced in text by basic designation only.

B. American Concrete Institute (ACI):

117-10..................Specifications for Tolerances for Concrete

Construction and Materials and Commentary

211.1-91(R2009).........Standard Practice for Selecting Proportions for

Normal, Heavyweight, and Mass Concrete

211.2-98(R2004).........Standard Practice for Selecting Proportions for

Structural Lightweight Concrete

214R-11.................Guide to Evaluation of Strength Test Results of

Concrete

301-10..................Standard Practice for Structural Concrete

304R-00(R2009)..........Guide for Measuring, Mixing, Transporting, and

Placing Concrete

305…