36C24924R0038 P0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 603-24-2-2310-0003 603-24-105

90C

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Robert Glenn Jr robert.glenn2@va.gov

To all Offerors/Bidders 36C24924R0038

02-02-2024 X

X X

03/04/2024 at 2:00PM EST.

X 1

The purpose of this amendment is to repond to request for information, and provide a list of attendees from the site visit held 09 February 2024.

Robert R. Pritchard Contracting Officer

02/22/2024

Department of Veterans Affairs Robley Rex VA

Medical Center Louisville, KY

Replace Medical Air & Vacuum Pumps

Request for Information 02/14/2024

1. Can work be done during normal hours?

- Any work that would compromise the vacuum pump system or its ability to provide vacuum as a service will not be conducted during normal working hours. This is to support patient care.

Vendors may minimize after hours by prepping work during normal hours.

2. Is a medical vacuum shutdown possible, if so for how long? It is possible to keep one pump running while work is happening on the new system, it would however be ideal to completely shut the system down and eliminate a lot of the old piping which is out of date.

- The VA hospital can support Medical Vacuum outage of about 4 hours on a weekend day. This would need to be scheduled and coordinated in advance. Vendors should schedule work to minimize outage time.

3. Do you want the old tank removed? A new system will include a new tank. It doesn't hurt to leave the old one in place. Removing the old one however would require a whole system shutdown.

- The current tanks life expectancy is expected to support hospital operations until relocation. If a vendor deems receiver replacement necessary, the work will need to be completed during a schedule outage. Any outage would need to be coordinated and last around 4 hours on a weekend day.

4. Do all the old pumps need to be removed and disposed of?

- Yes, old pumps (Med Vacuum 1&2) are to be removed and disposed of by contractor.

5. We didn't see any wiring from the existing medical vacuum pump to the master alarm.

Typically, the master alarm should include a vacuum low-pressure switch, which we did see, and a vacuum lag in use/ vacuum malfunction alarm (which we did not see) Perhaps a picture of the master alarm signals will help us determine if this exists or not.

The Med Vacuum Pumps system supplies the following alarms to the Hospital alert system:

Lag pump use alarm

Low vacuum pressure alarm High temp alarm

- Vendors should expect to supply relays, contacts, etc. that existing alert system can land on to continue to provide these alarming conditions.

6. Is this a “Service Contract”, as defined in VAAR 852.219-75, subsection (1)(i), requiring, that no more than 50% of the contract amount shall be paid to a non-SDVOSB subcontractor?

“(i) □ Services. In the case of a contract for services (except construction), the contractor will not pay.

more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated.

VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in

CFR 125.6.”

- Yes, this is a construction project

7. Will the Buy American Act, FAR 52.225-1, be enforced for all medical gas equipment used on this project. (some medical gas manufacturers commonly spec’d on VA projects do not meet current regulatory standards).

- Yes, the Buy American Act will be enforced “domestic end products.”

8. In accordance with VA directive 7515 ‘Medical Gas and Vacuum Systems’, please specify the ASSE credential(s) required for the performance of this contract: ASSE 6040 Systems Maintenance and/or ASSE 6020 Systems Inspector (ASSE 6040’s can perform Inspections in accordance with the NFPA 99).

ASSE/IAPMO/ANSI 6000 series qualifications are required.

- The NFPA 99 section 5.1.10.11.10 requires installers to be qualified ASSE/IAPMO/ANSI 6010 and inspectors qualified ASSE/IAPMO/ANSI 6020. Installation and inspections as described in the statement of work are to be completed by these qualified personal. Additionally, those considered designers would need ASSE/IAPMO/ANSI 6060 certification or qualify under the exception noted in the

NFPA 99.

9. Mark with the VA facility staff identified the open space directly across from the main breakers in the mechanical room as usable for a new system. This is the left of the hatch across from the vacuum pumps. What is the size of the footprint available? Height, width, and depth? Is this still an acceptable location for the new system?

- The approximate dimensions with a 12-inch clearance from wall are below.

10. Can the VA identify an available breaker for the new system that is capable of feeding a new control panel with a FLA of 125 amps?

The power supply will be via the 200-amp breaker that currently supplies Med Vacuum pumps 1,2, and the control system. This breaker is in a 208V 3 panel located ∅ approximately 30ft away from the knife switches and vacuum pumps.

11. What is the size of the hatch that we can hoist equipment through that is outside of the service elevator?

The floor hatch clearance is approximately 46 inches wide by 50 inches long (46”x50”). The service elevator entrance is approximately 53 inches by 82 inches(53X82).

12. What is the lifting capacity of the hoist equipment?

- It is a 1-ton hoist (Single phase 115V).

13. Do the current master alarm panels monitor “lag in use” for the vacuum? If not, please answer the following:

a. Is the VA going to require the “lag in use” signal be run to each of the master alarm panels?

b. Where are the current master alarm panels located?

c. What is the distance from the mechanical room to each of the master alarm panels?

Yes, via CR7(see drawing below). Vendors should plan to re-land existing wires from the alert system to the new equipment.

14. Can CPARS be used in lieu of PPQs?

- PPQ’s are preferred but CPARS we be accepted. They will need to be recent, relevant, and similar in size/magnitude.

36C24924R0038 0002 Attachments

See attached document: Site-Visit Sign Sheet - 02-09-2024.