36C24923Q0197 RFQ Triannual Murfreesboro Campus.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

626-24-1-4138-0002

36C24923Q0197 03-31-2023

Tina Brock 615-225-23974 04-14-2023

10:00 AM EDT

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

X 100

X

Y

811310

$11 Million

N/A

X

Department of Veterans Affairs

NCO - 9

3400 Lebanon Pike

Murfreesboro TN 37129

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

90C

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

See CONTINUATION Page

This requirement is for electrical distribution testing at the Alvin C. York VA Medical Center.

Reference purchase order 626-CXXXXX on all invoices for this requirement. WD 2015-4647 (Rev. 22) dated 12-27-22 applies.

Period of Performance: 12/1/2023 - 3/31/2024

Contracting POC: Lori Ellis, Contracting Officer

615-225-5507, lori.ellis2@va.gov

COR: Steven Burton, 615-225-3974, Steven.Burton@va.gov

See CONTINUATION Page

X

Emailed

Lori L. Ellis

X

36C24923Q0197

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN OWNED SMALL BUSINESSES (NOV 2022)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHMENT 1 - EQUIPMENT INVENTORY

D.2 ATTACHMENT 2 - G W MV ATS INVENTORY

D.3 ATTACHMENT 3 – EPSS ATS INVENTORY

D.4 ATTACHMENT 4 – LIGHTNING SUPPRESSION BLDG LIST

D.5 ATTACHMENT 5 – FY24 RECOMMENDED SCHEDULE WITH COMMENTS

D.6 ATTACHMENT 6 - WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

E.7 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

Contractor to provide all necessary transportation, supervision, equipment to perform electrical distribution equipment testing as specified in the FY24 Triennial SOW. The Price referenced was calculated independently and shall be considered as the IGCE LOCAL STOCK NUMBER: Electrical Testing

GRAND TOTAL

B.3 STATEMENT OF WORK

Maintenance, Inspection and Testing of the Electrical Distribution System

PART I - GENERAL

A. Introduction

This contract requirement is for the VHA, NFPA required 36-month interval maintenance, inspection, NETA testing, operation and /or calibration of the Electrical Power

Distribution System and all the electrical distribution components at TVHS, Murfreesboro

Campus, 3400 Lebanon Pike, Murfreesboro TN, 37129.

B. Background

The Electrical Distribution system is required to be tested under the requirements of

VHA Directive 1028, NFPA and The Joint Commission. Maintenance, Inspections and testing will adhere to the requirements of the National Fire Protection Association

(NFPA) codes and standards including the National Electrical Code (NFPA 70), Recommended Practice for Electrical Equipment Maintenance (NFPA 70B), Standard for

Electrical Safety in the Workplace (NFPA 70E), Health Care Facilities Code (NFPA 99), Life Safety Code (NFPA 101) and Standard for Emergency and Standby Power Systems

(NFPA 110) as the basis for the requirements of the design, installation, operation, testing, and maintenance of the Electrical Power Distribution System at VHA facilities.

C. Scope of work

The contractor is to provide all supervision, transportation, qualified labor, tools, test equipment and materials to perform all NETA Standards for Maintenance Testing and

Inspections of all electrical distribution equipment at the York Campus. Distribution equipment to include but not limited to 4160-volt distribution equipment such as substation breakers and associated protective relays and controls, switches (manual and automatic), cables and manholes and transformers, motor starters. 480- and 208-volt unit substations - switchboards and associated breakers, dry type transformers, panel boards and associated breakers, disconnect switches, variable speed drives, contactors etc.

D. Scheduling

a. This contract performance will be accomplished in multiple stages and will require work to be performed during normal working hours, after normal working hours as well as extended hours on weekends. No work will be performed on any Federal holidays. Normal working hours are from 7 am to 3:30 pm Monday through Friday.

Weekend work hours will be from 7am until the planned work for that day is complete and all electrical equipment under test for the facility is back in proper working order.

b. Performance of this contract will be complete within 120 days of the proposed start date December 1, 2023

c. Monthly requirement:

• December – Complete site survey of all electrical equipment and prepare all required test sheets for all equipment requiring to be reported upon. Data sheets are to be ready with all identifying information prior to power outages for testing. Perform inspection of the installed lightning suppression systems.

Perform manhole survey. The Contractor and the Electrical Supervisor to structure a plan of schedule for power outages during the required to permit testing of the electrical equipment. Due to the power outages required for maintenance and testing, and the power requirements for the medical center, all outages and testing are to be coordinated and scheduled with the

Electrician Supervisor, any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. At no time will both emergency source and normal source of power be permitted to be out of service for any single building.

• January – complete Infrared inspection of all electrical equipment under this requirement. Infrared scan is to be accomplished during the time frame of the facilities highest electrical load, 8:30 am to 3 pm Monday through Friday. Last weekend in January will start weekend power outages and electrical device testing.

• February - Weekend of the 13th, continuation of building power outages for electrical testing to meet the VHA directive working on de-energized equipment. Continues each weekend until all buildings electrical equipment has been tested.

• March – actual date to be determined, the Contractor and the Electrical supervisor to coordinate with Middle Tennessee Electric for a 100% normal power outage and separation from Middle Tennessee Electric utility power and complete testing of all Bldg. 111 substation equipment and all other 4160 distribution equipment not tested under building outages.

d. For Contract bid purposes, a onetime walk-through of the facility to inspect the electrical equipment listed in the contract requirement for perspective contractors will be coordinated through the CO/COR prior to the bid due date. Contractors will be required to notify the CO of their intent to attend the walk-through.

Part II – Requirements

A. Safety

a. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

b. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety

Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

c. The Contractor shall comply with VAMC smoking policy, the facility is a smoke free environment, no smoking at the facility.

d. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards.

e. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs

(i.e. lockout/tag out, confined space entry, universal precautions, etc.) required while performing the work. Training on required safety programs and the proper use of

PPE’s shall be provided, and documentation maintained by the contractor.

f. The Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

B. Qualifications

a. Contractors shall be experienced Electrical Contractors, having properly trained and certified permanent staff required to perform the contracted work. Electrical

Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

b. Contractors and their employees shall be certified by the International Electrical

Testing Association (NETA) or equivalent certifying organization as Certified

Technicians with each having completed the appropriate Occupational Safety &

Health Administration (OSHA) approved construction safety training.

c. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power

Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

d. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations

(CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical

Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

e. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

A. NFPA 70B, Recommended Practice for Electrical Equipment

Maintenance.

2) NFPA 70E, Standard for Electrical Safety for the Workplace.

3) NFPA 110, Standard for Emergency and Standby Power System.

4) OSHA Standard 29 CFR 1910, Subparts I & S.

5) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and

Testing Specifications.

6) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA

Medical Center, or the equipment manufacturers.

7) VHA Directive 1028 D 2020 02 24, Facility Electrical Power Systems

C. Contractor Equipment

a. Contractors shall have and provide ample quantity qualified labor, necessary tools, all proper test equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, efficiently and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA

70E.

b. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

c. The use of impact guns on reassembly of electrical equipment is prohibited, hand starting screws and fasteners is required and the use of electric/battery operated screw drivers with a properly set clutch will be allowed.

D. Maintenance and Inspection

a. Infra-Red Scanning/Thermo graphic Survey shall be performed on all electrical equipment listed in the inventory – Attachment 1.

1. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, overloaded or corroded connections in the system. Survey will be conducted during the hours of 8:30am-3pm Monday-Friday during the times of peak load.

2. Note that since this work item must be done while the Electrical Power

Distribution System is energized, appropriate safety precautions with proper

PPE must be taken before, during and after scanning the system. A permit for working on live electrical equipment will be completed prior to this work and approved by the VA chain of command.

3. Contractor shall provide 2 separate hard copy reports on the Infra-Red/Thermo graphic study indicating all detected items needing corrections. Include thermal images of detected items within the report and recommendations for correction.

b. Contractor is to perform a non-destructive, non-invasive visual inspection and test of the installed lightning suppression system for each building containing a lightning suppression system, inventory and brief description of each building is in attachment 4. The system inspection is to include; checking for proper mounting and attachment to the building, inspection for weakened connections due to corrosion, inspect for loose connections that could create continuity high resistance problems, tighten as necessary, check condition of down leads, ensure leads are not loose from the structure or severed at ground level, provide a ground resistance check of each down leg for each building , reference NFPA780 Annex D. Contractor shall provide documentation of the inspection, results of the resistance checks and provide any recommendations for corrective actions and estimated costs of the corrective actions.

c. Work items, definitions, and references shall comply with the latest edition of the

NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive 1028, Electrical Power Distribution System. Below is a representative list and requirements

(* denotes additional requirements) of electrical equipment that shall be maintained and tested:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled. *

5. Voltage regulators-single phase step type, medium voltage

6. Metal–Enclosed Busways.

7. Switches, Air, Low-Voltage.

8. Switches, Air, Medium-Voltage, Metal-Enclosed.

9. Switches, Oil, Medium-Voltage.

10. Switches, Vacuum, Medium-Voltage, Automatic Transfer Switches**.

11. Switches, SF6, Medium-Voltage.

12. Circuit Breakers, Air, Insulated-Case/ Molded-Case. ***

13. Circuit Breakers, Air, Low-Voltage Power.

14. Circuit Breakers, Air, Medium-Voltage.

15. Circuit Breakers, Vacuum, Medium-Voltage.

16. Protective Relays, Mechanical, and Solid State.

17. Protective Relays, Microprocessor Based.

18. Grounding Systems. ***

19. Ground-fault Protection Systems.

20. Motor Control, Motor Starters, Low-Voltage.

21. Motor Control, Motor Starter, Medium-Voltage.

22. Emergency Systems, Engine Generators.

23. Emergency Systems, Automatic Transfer Switches. *****

24. Manholes and associated underground cables and connections. ******

25. Unit substation, battery charger, battery cleaning and battery load testing.

• * (Item 4) Transformers/regulators, Liquid-Filled shall have the oil tested additionally for the presents of PCB’s. If none are detected, labels for each transformer/regulator shall be affixed/replaced to each oil filled device indicating the unit as PCB free. Contractor is to remove any existing labels and replace with new.

• ** (Item 10) Medium Voltage Transfer Switches, manufactured by G & W electric, inventory on attachment 2.

• ***(Item 12) Perform a continuity check of all molded case circuit breakers

(frames size 225 amps or less) to determine if all contacts open and reclose when breaker is manually tripped and restored. All molded case breakers in all panels are to be tested including emergency panels. Breakers in panels with no attached loads are to be tested and restored to the OPEN position upon completion of testing. Panels feeding the Fire Alarm system: ensure proper “FIRE ALARM CIRCUIT” red labeling of the panel and the proper branch circuit breaker, ensure proper installation of the breaker locking device and label. Ensure the Fire Alarm Panel is labeled and matches the correct breaker and panel information. (Reference NFPA 72, 10.6.5.2.1 through 10.6.5.4 and NFPA 70, 760.121)

• **** (Item 18) Inspect and tighten ground connections. Test ground resistance for the entire facility electrical distribution grounding system.

Provide an individual ground testing report including each location of the ground resistance test and the resistance detected. Include recommended corrective actions and cost estimates within the report.

• ***** (Item 23) All EPSS automatic transfer switches (ATSs) considered part of the Emergency Power Supply System shall have all maintenance, testing and functional tests of the transfer switches performed by a manufacturer’s factory trained and authorized service technician. Inventory of all ATSs shall be provided by the VA. Most of this work is performed during normal working hours and with the equipment is energized, there are a few non-by-passable switches that will require service during a power outage, Attachment 3.

• ****** (Item 24) Perform IR scan of all electrical distribution manholes.

Perform functional tests of all installed submersible pumps and associated receptacles. Provide a list of discrepancies noted for each manhole. This requirement to be performed a minimum of 28 calendar days prior to the separation of the utility power so corrective actions can be performed during the electrical outage.

d. 4-Hour Power Outage Test –

• The Contractor shall include in their bid proposal all costs associated with the disconnect/reconnect services of the local utility company (MTEMC) for the duration of the test. The estimated duration of the Contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. The Contractor shall provide a separate document stating the completion of the EES system outage test.

• The Contractor shall be present for and will participate in the required VAMC

4-hour test of the Essential Electrical System (EES)and provide separate documentation of this test. This test shall fulfill the requirements of VHA

Directive 1028, Electrical Power Distribution System, NFPA 110 (e.g. Para.

8.4.9.) and the Joint Commission. This test will be in conjunction with the testing and maintenance of the facilities Unit Sub-station equipment and will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, the contractor will verify operation of all EES components including the transfer to emergency power and return to normal service. Contractor shall record hourly generator stats and make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this

Scope of Work.

• The VA recognizes the majority of TVHS York Campus installed emergency power generators do not meet the 30% data tag load requirement set by The

Joint Commission and have performed a 4 hour load bank test in conjunction with the building load to satisfy The Joint Commission and the NFPA110 requirements.

e. Contractors shall immediately report to the Contracting Officers Representative and or the Electric Shop Supervisor or the Maintenance and Operations Supervisor any deficiencies that are deemed critical or catastrophic.

f. VA to provide an inventory list of electrical items to be tested under this contract. Due to construction and changes of the electrical distribution system from the time this contract is written, the inventory list is subject to change and shall not be considered

100% inclusive. Contractor shall accept a 5% change of equipment contained in the inventory, inventory may change due to construction removal of equipment or additions of equipment.

E. Cleaning

a. Contractor is required to clean all insulating boots and insulating tape during inspection of all medium voltage switches. Contractor to replace any insulating tape that appears to have lost the ability to adhere to itself.

b. The contractor will ensure to remove by vacuum and/or lint free cloth all dust and debris from all equipment under test in this contract.

F. Lubrication

a. All manually operated switches and moving parts of automatic type switches shall be lubricated and functionally tested for proper operation. Lubricants used shall be approved or recommended by the manufacturer of the equipment or a suitable non-flammable substitute listed in the NETA standard.

G. Summary of Work

a. A complete written report of the work performed shall be provided to the VA within

14 working days of contract work completion. Information shown in the report shall meet the following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of all contractors who performed the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Equipment items shall be listed in the report in a manner as the distribution system is installed (MV equipment, Bldg. MV equipment, switch boards, switch board breakers, Normal power panels, panel breakers, Emergency power panels, panel breakers, switches etc.

8) Location, Type, Name, and nameplate information of electrical equipment maintained and tested.

9) Descriptions of work items.

10) Test data.

11) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

12) Provide an individual ground testing report including each location of the ground resistance test and the resistance detected. Include recommended corrective actions and cost estimates within the report.

13) Provide a separate document stating the completion of the EES system outage test.

14) Remarks on conditions of electrical equipment. List all deficiencies, if any.

15) Recommended corrective actions and cost estimates, if any.

b. Submit two (2) hard copies of the complete written report, and one (1) CD-ROM of the electronic version of the report in Microsoft Word or Excel format to the

Contracting Officers Representative (COR-Electrical Supervisor) within fourteen (14) calendar days of contracted work completion. Contractor shall present the report by

4160 equipment then by building number and the equipment tested will be listed in the report as it would follow a 1-line diagram. Separate report document for the disconnect of the utility and the recording of the EPSS, separate report for the infrared testing, separate report for the lightning suppression inspection. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

H. Notes and Other Information

a. There are no known security issues with this Statement of Work.

b. Schedule of electrical equipment is attached.

c. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an electrical emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

d. Payments for this work shall be as follows;

• 10% payment upon completion of infrared testing with notification of discrepancies found and manhole IR survey, functional test and list of discrepancies.

• 10% payment upon completion of all automatic transfer switches associated with the EPSS.

• 15% payment upon completion of the lightning suppression systems and an accepted report of deficiencies.

• 50% payment upon completion of electrical equipment testing, may be divided into more than 1 monthly period due to the time required to perform testing.

• 15% payment upon receipt and acceptance of the required reports.

Attachments:

• Attachment 1 - Electrical equipment inventory

• Attachment 2 - G & W medium voltage ATS inventory

• Attachment 3 - EPSS ATS inventory

• Attachment 4 - Lightning Suppression system inventory

• Attachment 5 – Recommended schedule of events

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.232-18 AVAILABILITY OF FUNDS APR 1984

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a servicedisabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/;

and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration

(SBA) regulations regarding small business size and government contracting programs at 13

CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified…