36C24922R0066 0001.docx

626A4-CSI-105, DB Renovate Radiology Suite Solicitation RFI’s 36C24922R0066

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

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BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

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ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 626-23-1-4211-0001

626A4-CSI-105

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24922R0066 08-18-2022

X X X

Proposal DUE 03 October

2022 @ 13:00CT

626-3630162-4211-854200-3220 23CINR000

X The purpose of this amendment is to provide answers to contractor questions, requested drawings, specifications and reports to support the requirements as described in the Statement of Work.

Attachements Include the Following:

1. Binder# 1

2. 2022-04-21_TVHS-Murfreesboro_MRI_RF shielding report

3. SPD-final 1 of 2

4. SPD-final 2 of 2

Michael R Brown Contracting Officer Project: 626A4-CSI-105 Design/Build:

Prepare Site for York MRI TVHS, Alvin C. York Campus

1. Solicitation Section 2.10 52.236-28 Preparation of Proposals – Construction (Oct 1997), Evaluation Factor, Phase I has the contractor submitting Volumes 1 and 2. Volume 2 has Factors 4, 5, 6, & 7 which includes Technical Solutions, Construction Management, Schedule and Price. Under the Evaluation Factors for Phase 1, you are not evaluating Volume 2. Are we to include a volume 2 in Phase 1?

A: No Phase I submittals WILL ONLY be Volume I- (Factors 1, 2 and 3), Project Experience, Past Performance, and personnel Experience. Phase I of this procurement will result in a narrowing of offerors to a maximum of five (5) firms (unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors: Phase II submittals will be requested from a maximum of five (5) firms, unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project). Phase II requested Packages will include all factors in Volumes 1 and 2.

Volume I- (Factors 1, 2 and 3), Project Experience, Past Performance, and personnel Experience.

Volume II – (Factor 4 5, 6, and 7), Technical Solutions, Constructions Management (sub factor a, b, and c), Schedule, and Price.

1. Is there a specific installation date the GOV must have the MRI installed?

A: No that will be coordinated with the selected contractor’s schedule.

1. How long does the GOV intend to rent the temporary MRI trailer?

A: It is scheduled to be rented for 3 months. Right now it is slated for Dec 1 to arrive on site but will be coordinated with schedule.

1. The proposal lists the contract duration as 160 calendar days for design and construction. From past experience on design build projects for MRI site preps, this duration is not nearly enough to complete each of the design stages, to build an addition on the existing MRI building and to renovate the existing MRI building. Therefore, we respectfully request the following:

3. 125 calendars for design.

0. 35% Set: 45 calendar days from NTP. This would include drafting of the preliminary 35% set, design charrette meeting with VA engineering, MRI end users, and the VA interior designer, revision with all notes from design charrette, and submission of 35% set to the GOV. Additional a 7-day review/approval period is included for the GOV.

0. 65% Set: 40 calendar days from NTP. This would include drafting of the preliminary 65% set, design charrette meeting with VA engineering, MRI end users, and the VA interior designer, revision with all notes from design charrette, and submission of 65% set to the GOV. Additional a 7-day review/approval period is included for the GOV.

0. 95% Set: 40 calendar days from NTP. This would include drafting of the preliminary 95% set, design charrette meeting with VA engineering, MRI end users, and the VA interior designer, revision with all notes from design charrette, and submission of 95% set to the GOV. Additional a 7-day review/approval period is included for the GOV.

3. 240 calendar days for construction of the addition and renovation of the existing MRI suite.

3. Total requested Contract Duration is 365 calendar days.

A: No the SOW tells you that design and construction can overlap once VA approves CDs

1. Will Philips be 100% responsible for rental of the crane, all rigging equipment and manpower to remove existing MRI and install new MRI? This will require 2 separate mobilizations by Philips.

A: Yes Phillips will be responsible. Contractor will only have to open the roof hatch and close the roof hatch.

1. Is the GOV responsible for rental costs of the temporary MRI trailer and setup?

A: Yes except contractor will run conduit from temp trailer to doorway on north end of Bldg 3 for data line.

1. We have found that end user input by the MRI staff and the VA interior designer during the RFI’s is critical to ensuring an accurate design and price proposal during Phase II. Will these necessary staff be available to review and RFI questions and give their input for design requirements?

A: Yes but most stuff is in the SOW.

1. Has a recent shielding inspection been performed? If so, is there a shielding report available?

A: Yes it will be provided.

1. Is the existing shield adequate for reuse?

A: For your designer to determine.

1. What is the existing RF shield construction (i.e alum plates/mesh, galvanized plates/mesh, copper plates, etc.)?

A: Welded Aluminum

1. Does the patient lift in the MRI prep room remain, get removed, get replaced, etc?

A: It will remain but may need to be modified or moved depending on the new design.

1. There was discussion to remove the large mature tree outside of the existing MRI to allow the crane access. Is this correct?

A: Yes, tree is beyond life expectancy.

1. Will Philips be responsible for removing the tree?

A: No

1. Is the new area to be Bariatric accessible (i.e. patient lift, door openings, toilet fixtures, etc.)?

A: Yes

1. Can the existing stair retaining wall support the lateral load from the new foundation of the proposed addition?

A: See SOW Statement of A/E Task

1. Are there as built plans of the existing underground utilities around the existing MRI building?

A: Yes included.

1. Are there as built plans of the existing MRI building to include arch, structural, MEP, etc?

A: Yes

1. May we receive a shielding survey report A: Yes

1. May we have any existing TAB reports for this area/these areas?

A: It will not be necessary since a new unit/s will be provided with design to meet the VA HVAC design guide

1. May we receive an existing shield design for the existing exam room?

A: Yes

1. Are there any known hazardous materials or environmental elements within the confines of this project?

A: No

1. What seismic zone is this facility located in?

A: Zone 1

1. Will facility provide specific finishes (manufacturers, model number, color etc) with locations for this project?

A: Yes

1. Will medical gas remain part of this project?

A: Yes

1. May we have a copy of facility standards?

A: Yes

1. May we have a copy of the existing building structure in which the existing MRI exam space, control room, prep area/s and equipment room are located…please include structural floors, foundations, underground utilities (including the area in the exterior stairwell area) as well as electrical (power diagrams, mechanical, med gas and plumbing elements.

A: Yes

1. Can after hours work and weekend work take place? If so what are the requirements?

A: Yes, just notify the COR of what you want to work.

1. May we have a copy of the physical security and Resiliency Design Manual?

A: Yes it is located on the VA’s OCAMES website

1. What is the Current Lead Shielding in the MRI Room and is it solid aluminum? Or is it Copper?

A: Welded Aluminum

1. What are the Measurements of the roof hatch in the roof above the current MRI Room?

A: 8’ x 9’ see attached drawings

1. How thick is the concrete between the current MRI Room and the Mechanical Room below?

A: MRI is located on ground. The mechanical space is not under the MRI space

1. Is the floor between the Current MRI Room and the Mechanicle room below post tension or poured concrete?

A: There is no floor between the MRI and mechanical space.

1. Can a current full set of plans for the existing MRI and Mechanical room below be released for review to include all MEP’s?

A: Yes for what we have.

1. Can you release the current shielding report?

A: Yes

1. Can the new building be constructed out of wood, or does it need to be block?

A: Block

1. Can the exterior stairwell walls leading down the stairs be used as footers for the new building?

A: See SOW Statement of A/E Task

1. Is there a specific PVC roofing manufacturer that you want to be used on the new building and if so, can we get the name of the preferred manufacturer?

A: No preferred

1. Do you want to replace the old roof on the existing HVAC building when the new building is built to accommodate proper drainage, or should we just weld the new PVC to the existing roof?

A: Replace

1. In the solicitation it was stated that contractor had to coordinate TVHS Historical Coordinator and Improvements must be approved by SHPO. Can we get the names and contacts in order to coordinate? Will the cost for this service be paid direct by the VA or should we add their cost if any to our bid?

A: I will approve as TVHS Historical Officer

1. During the walk, COR stated that the Project Manager for Phillips had changed. Can you please have provided updated contact for Phillips rep?

A: Justin Sims 865-406-7338

1. Page 1 of the solicitation: “Submit one (1) electronic copy of bid bonds before the proposal due date / time”. Is this a requirement of Phase I proposals which are due 9-28-22 or is this a requirement of Phase II proposals?

A: Yes, this is a requirement in Phase 1 of the proposal as well as a resubmittal of documents in Phase II.

1. RFI’s: Are all technical questions as it relates to the scope of work due 9-12-2022 or will there be another due date at a later time for RFI’s in Phase II?

A: All questions are due by the date of 09/12/2022 at 1300CT, No other time frame for the submittal of questions will be provided.

1. Can the government provide as-built drawings for the existing MRI building including MEP drawings for the basement area of the adjacent building?

A: Yes

1. Can the government provide a physicist report for the proposed MRI machine?

A: It was provided in the Phillips Drawings provided

1. Please provide existing plans of the current MRI addition, and the original MRI installation drawings.

A: Provided

1. Please provide the latest shielding report.

A: Provided

1. Will new shielding be required since the new MRI is a larger magnet? Is it larger? Isn’t the existing 1.5T being replaced by a 1.5T? A new MRI would be a cause for new shielding as well as the installation of steel plating for new mag shielding requirements.

A: Larger bore but same strength

1. What ratings will be required for the restroom? ADA and bariatric? Ratings? Please provide accessible requirements.

A: Bariatric. Standards are in the ABAAS

1. For space cooling, will DX or campus chilled water be the source?

A: Prefer chilled water, DX will be alternate if chilled water can’t be provided.

1. Will the MRI chiller be required to connect to the campus chilled water loop for backup cooling?

A: That is the preference

1. Will the existing roof need to be replaced?

A: Yes

1. Will rooftop equipment need to be screened? If so, what screen type of screening is acceptable?

A: Just the standard screening. See attached pictures

1. Will SHPO submission/approval be required?

A: No

1. Can we please get a required thickness, and location of M-36 Magnetic shielding that will be required to contain the 5-gauss line?

A: That is what your designers will do.

PLEASE SEE ATTACHMENTS

See attached document: Binder1.

See attached document: 2022-04-21_TVHS - Murfreesboro_MRI_RF shielding report.

See attached document: SPD-final 1of2.

See attached document: SPD-final 2of2.