36C24922R0066_2.docx

36C24922R0066 36C24922R0066

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24922R0066 X 626-22-3-4211-0017

626A4-CSI-105

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Michael Brown 615-225-5939 Project 626A4-CSI-105, DB renovate Radiology Suite to install the Phillips Ingenia Ambition 1.5T MRI and UPS systems at at Alvin C. York Campus, 3400 Lebanon Pike, Murfreesboro, TN 37129. This project will involve a Design/Build Contractor to provide Architectural, Engineering and Construction services that, at a minimum, include the demolition, design, renovation and construction to create a fully functional Radiology Suite that meets all current codes and standards.

This will involve complete demolition of finishes and services within the building and modifications to the exterior and interior to accommodate all safety and service clearances for the Phillips Ingenia Ambition 1.5T MRI System and UPS systems to be installed.

NAICS Code: 236220, Commercial and Institutional Building Construction. The small business size standard is $39.5M. PSC PSC Code is Y1DA, the project magnitude of construction is between $1,000,000.00 and $2,000,000.00.

FAR 52.236-27 identifies date and time of Site Visit. There will only be one (1) site visit on this project. 09/06/2022 at 10:00AM CT. BLDG 37 Conference Room 103. Mask are required to be worn during the site visit.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written Request for Information (RFI) via email to Michael R. Brown, Contract ing

Officer at Michael.brown1305@va.gov. RFI's must be specific in identifying section, paragraph, and page number and must be in question format. A form is attached for use. All RFIs submitted shall include the project number and title, contractor name, city and state, phone number, and email address, datesubmitted and RFI question(s). Questions received after 09/12/2022 at 1300CT will not be answered unless it is determined to be in the best interest of the government as deemed by the CO. Telephone requests will NOT be accepted.

In accordance with Public Law 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

In order to be eligible to receive an award under this solicitation, the SDVOSB contractor must be listed and viewable in the VetBiz Registry located at www.vipvetbiz.va.gov at the time of offers due and at time of the award. Offerors are advised that the fast-track reverification program ended September 30, 2012. Consequently, offerors in reverification status will not be eligible to submit offers for this project. In accordance with FAR 52. 204-7 System for Award Management (SAM), all prospective offerors must have an active SAM's registration at the time of offer and at the time of award.

This project is procured under FAR 15.101 Best value continuum. Evaluation Factors are listed in solicitation.

Submit one (1) electronic copy of Phase I proposals before the proposal due date/time in block 13 to Michael.brown1305@va.gov.

Submit one (1) electronic copy of bid bonds before the proposal due date/time.

X X 52.211-10 X 13:00

CDT

09-28-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Offer 1:

The Offeror must provide an offer response to the base offer. Failure to do so will result in a rejection of the offer.

626-3620162-4211-854200-3220 23CINR000

X 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Diana K. Grube Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Design/Build project to provide design and construction services to Prepare Site for York MRI at VA Tennessee Valley Healthcare System, Alvin C. York Campus, building #120, Radiology Suite. Contractor shall furnish labor, materials, supervision, and equipment necessary for a Design/Build project to properly prepare the site to receive the Phillips Ingenia Ambition 1.5T MRI System and UPS system.

POP 160 days after Issuance of Notice to Proceed. PROJECT# 626A4-CSI-105, PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1DA - Construction of Hospitals and Infirmaries

LOCAL STOCK NUMBER: 626A4-CSI-105

Project: 626A4-CSI-105 Design/Build:

Prepare Site for York MRI TVHS, Alvin C. York Campus

A.4 STATEMENT OF WORK

Department of Veterans Affairs TVHS, Alvin C. York Campus Design/ Build Services Project 626A4-CSI-105 Prepare Site for York MRI

1. GENERAL SCOPE OF WORK:

Provide design and construction services to “Prepare Site for York MRI” at VA Tennessee Valley Healthcare System, Alvin C. York Campus, building #120, Radiology Suite located at 3400 Lebanon Pike, Murfreesboro, TN 37129, in accordance with this statement of work, specifications and vendor equipment drawings.

Contractor shall furnish labor, materials, supervision, and equipment necessary for a Design/Build project to properly prepare the site to receive the MRI System. Work includes site and utility prep per manufacturer’s requirements to install system and provide testing/certification for proper operation. Work also includes preparing existing MRI equipment for demo and renovation of MRI suite to meet zoning requirements. VA will maintain all medical center operations during this work. Temporary measures will be provided by contractor to maintain medical center operations including, but not limited to, MRI procedures. Work includes, but is not limited to, fire and safety, fire alarm, sprinkler, demolition, industrial hygiene, abatement, structural, architectural, mechanical, HVAC, Direct Digital Controls (DDC), plumbing, electrical power & systems, etc.

The conceptual drawings represent the VA’s intent for this space. The VA project concept is included for clarification and to delineate the project objectives/constraints. The Contractor shall not rely on the preliminary VA concept as a final design. Contractor shall develop a design with a VA design team to ensure all needs and project objectives are met. The design consultant shall provide necessary architectural and engineering services required to prepare a complete design (stamped contract drawings, specifications, technical reports, cost estimates, inspections, quality assurance, testing, etc.) and construction period services to insure the successful completion of the project. The contractor shall provide the VA with certifications and standard VA warranties. During Design Development (DD) the contractor is responsible for independently analyzing conditions, needs, systems, etc., and developing unique, optimal proposals to achieve project objectives. All design and construction work shall be complete within 160 calendar days after issuance of the Notice to Proceed, including final inspection, punch list corrections, testing, and closeout/ release of claims. The contractor is responsible for independently analyzing systems/ conditions and developing unique, optimal proposals to achieve project objectives.

2. STATEMENT OF PROJECT OBJECTIVES:

A. Prepare for the removal of the existing MRI equipment by disconnecting existing utilities and services. Allow 1 week for the vendor to remove the MRI, then continue with demo and site preparation.

B. Ensure MRI zoning requirements are met.

C. Prepare the site for the new UPS system (vendor provided and instaled) by expanding the building for the new electrical equipment room.

D. Improve indoor air quality to meet VA guidelines and equipment requirements. Expand the building as necessary to enclose a new HVAC unit.

E. Maintain he historical integrity of the Campus. All new construction shall conceal mechanical and match the existing historical architecture. Coordinate improvements with the TVHS Historical Coordinator and SHPO. Improvements must be approved by SHPO.

F. Prepare MRI site for proper installation for Phillips Ingenia Ambition 1.5T MRI System and UPS system. Inspect and make corrections, prior to the vendor installation and testing of the new MRI System. Withhold 10% of the total design and construction, until verification of successful vendor equipment installation and testing (approximately 1 month). Contractor shall correct any items preventing successful equipment installation and operation at no additional cost to the VA.

G. Improve aesthetics by replacing finishes to comply with VA guidelines, providing a comfortable environment that is easy to maintain.

H. Design and construct to meet the requirements conveyed in the schematic plan (vendor drawings), conceptual plan (reference Attachment 1), specifications and guidelines/codes/standards.

I. MRI suite construction shall comply with facility standards. Materials and installations shall be similar to adjacent Radiology areas.

3. DESIGN:

A. All work shall be conducted with the guidance and oversight of the prime contractor. A/E shall work with VA design team to ensure VA satisfaction with design intent.

B. STATEMENT OF A/E TASKS:

1) The A/E shall furnish all services for a complete design development, construction documents, and construction period services (including final inspection) by professionally licensed Architects and Engineers. The contractor will be required to have A/E (Architect / Engineer) stamped construction documents for all work. A/E will assist with providing necessary professional design services required to complete construction

a. Perform a complete site survey to include a thorough investigation of existing conditions, typical construction type and variations, finishes, verifying and analyzing utility systems for affected areas and utilities traversing through affected areas to accurately document and convey space dimensions on measured drawings. This information provides the necessary basis for preparation of Design Development.

b. Utility system verification shall include, but not be limited to, the necessary testing, adjusting, and/or balancing of affected systems to ascertain the existing operating and performance conditions that will impact the design and construction process. Systems that are insufficient in capacity or are no longer supported by OEM parts shall be considered for expansion and/or replacement.

c. Perform hazardous material surveys (asbestos, lead, etc.) to identify approximate quantities, type, and location for complete abatement. Examples of sampling include, but are not limited to, mastic, flashing mastic, paint, insulating materials, etc. Surveys should be performed in advance so as not to delay work.

d. Perform structural evaluation and design to include any necessary structural support for equipment and penetrations (wall, floor, etc.). Examples of structural evaluations include, but are not limited to, scaffolding, temporary platforms, rooftop equipment / supports, penetrations, etc. Contractor to provide stamped construction documents by Structural Engineer for related work.

e. Perform life safety/fire protection evaluation and design to include any necessary modifications to maintain life safety/fire protection requirements for building occupancy. Examples of life safety/fire protection evaluations include, but are not limited to, existing pumps/pump test data, sprinkler piping, fire/sprinkler zones, rated walls/shafts, etc. Contractor to provide stamped construction documents by Fire Protection Engineer for related work.

2) The A/E shall provide cost estimation, project scheduling & phasing, and construction period services prior to beginning construction.

3) In addition to the prime contractor’s quality control efforts, the A/E shall develop and provide a quality control plan and services throughout construction. Quality control plan, inspection / observations and tests shall be included in the closeout documents.

4) The A/E will be required to provide a complete set of contract documents and as built documents (drawings in AutoCAD (.dwg) and specifications in paper and electronic formats (.docx and pdf).

5) The contractor shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, civil, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations and at kick-off meeting will not be allowed without VA approval. The services of an industrial hygienist familiar with hazardous materials will be utilized in the event that these materials are found. The registered individuals who will stamp the completed documents shall accomplish engineering design work.

6) Design in collaboration with equipment manufacturer and manufacturer recommendations.

C. STATEMENT OF DESIGN BUILDER TASKS:

1) The intent is to fast-track (expedite) the completion of the space. Design and construction can overlap but must have VA approved CDs within 60 days of notice to proceed. Demolition and construction in the space may begin when the project construction documents CDs have been reviewed and approved by the COR.

2) The Contractor shall furnish the following services for a complete design and construction period services including final inspection and testing:

a. Contractor shall thoroughly investigate all areas to verify conditions, make accurate material takeoffs, and verify all details (break points, transitions, etc.) and required patch- back. Contractor will be permitted to take sample tear-offs / demolition to verify resulting substrate conditions and required patch-back. It is the contractor’s sole responsibility to accurately investigate demo, substrate, and patch-back conditions and accurately determine/estimate material and labor requirements. Change orders will not be granted for supposed unforeseen substrate conditions. Since VA is permitting inspection / sample removals to determine conditions, any resulting conditions will not be considered as concealed or unforeseen. Licensed commercial contractors, with healthcare experience, will be expected to be very familiar with their work/trade disciplines and should be able to accurately project this work given the level of exploratory investigation being permitted by the VA. If a contractor is not confident with their projections / estimations, then they should not bid the work. Contractors and subcontractors that submit pricing / bids will accept these conditions.

b. In areas of renovation, contractor shall renovate all mechanical, electrical, plumbing, fire suppression system and all framing to the concrete structure and exterior walls. Pass- thru utilities shall remain or be reworked to avoid any conflicts with new construction.

c. New finishes shall be included. Provide a comfortable, soothing, aesthetically pleasing environment. Finishes shall be coordinated with COR and VA interior designer. If a room is being renovated or partially renovated, it shall receive all new finishes. If flooring is partially removed in a room, the flooring in that room will be replaced wall to wall including proper leveling and prep work. If any walls are moved, door frames removed/added, wall penetrations are created, etc. that room shall be prepped and painted on all walls. If ceiling tile or grid is partially removed or partially required, the room will receive all new ceilings. Patching back these items is NOT acceptable.

d. Ensure building envelope is maintained. Mechanical systems and building structure shall be constructed to ensure that building envelope is maintained. This includes, but is not limited to, proper flashing, sealing, moisture protection, vapor barriers, landscaping, site preparation (sloping, backfill, soil composition, drainage, etc.), medium pressure mechanical systems, etc.

e. Construction and design shall be resistant to mold growth. Inside of building perimeter (outside wall) shall include paperless gypsum product. No wall covering shall be installed in the building perimeter rooms (rooms which contain inside walls of building exterior walls).

f. Build all new walls to an STC >= 40 STC. New walls shall be insulated and go to the deck above and have 3" sound attenuated batt insulation.

g. The contractor shall remove all items attached to surfaces, install new finishes, and then reinstall items. Fire extinguisher cabinets can remain (unless otherwise noted to be removed; see key notes). Contractor shall be responsible for storing any items removed from surfaces (handrails, bumper guards, corner guards, expansion joint covers, floor stops, wall stops, cover plates, medical gas cover assemblies, signage, doors / hardware, etc. and returned to VA if required). Contractor should avoid disconnecting fire alarm devices but can take them loose and support them with wiring still connected, while working finishes around the devices. If the contractor cannot avoid disconnecting a fire alarm device, it is the contractor’s responsibility to coordinate, insure sufficient temporary coverage, bypass, disconnect, reconnect, and test. In some cases, the COR will supply the contractor with VA furnished items. Contractor shall patch and repair walls prior to installing finishes. Do not leave holes for items that are being re-installed.

h. Prior to installing finishes, contractor shall remove existing finishes, handrails and corner guards, patch / repair, and properly prepare substrates before installing finishes. New finishes shall not be installed over existing finishes, except properly prepared painted substrates. Fill/repair/patch all holes, blemishes, cracks, and marred surfaces. Substrates shall be flush and smooth without blemishes or flaws. All walls shall be prepped as if they are receiving paint (paint quality finish, even if VWC is specified).

i. Contractor shall size all walls for VWC and use releasable VWC adhesive.

j. Where new wall finishes are indicated, the contractor shall re-paint all painted trim in the walls receiving new finishes (including repainting any painted metal doors/doorframes).

k. All materials used in MRI magnet room must be non-ferrous materials.

l. Where new wall finishes are indicated, the contractor shall install new corner guards on salient angles to protect any exposed corners. New corner guards in corridors shall be 8’, and 4’ in other areas.

m. Where corner guards and/or bumper guards are being installed / re-installed, provide full coverage of area, including all offsets, alcoves, etc. Guards shall be installed on any wall segment 18” or greater. Terminate 6” (maximum) from corners, frames, etc. If wall does not have a sufficient backer, hit studs or use approved Hilti system, or equal. After installation / re-installation, guards and handrails shall not move. Where floor or wall finishes are being installed, the contractor shall replace the base also. Contractor shall carefully remove base, patch-back and prep for new base. New base shall be 4” to 6”.

n. Caulk all gaps and voids after installing new finishes and casework, including (but not limited to) ceiling grid.

o. Contractor shall comply with all manufacturer’s directions and instructions.

p. Remove demoed utilities to nearest active line or source (i.e. panel for wire). All abandoned utilities to be removed.

q. Provide new finishes. Provide a comfortable, soothing, aesthetically pleasing environment. Finishes shall be coordinated with COR and VA interior designer. If a room is being renovated or partially renovated, it shall receive all new finishes. If flooring is partially removed in a room, the flooring in that room will be replaced wall to wall. If any walls are moved door frames removed/added, wall penetration is created, etc. that room shall be prepped and painted on all walls. If ceiling tile or grid is partially removed or partially required, the room will receive all new ceilings. No patch back for these items is considered acceptable.

r. Provide adequate cooling for all affected equipment (new or existing equipment). Chilled water is available. Do not reuse existing cooling equipment.

s. Rooftop equipment shall be supported via pipe stands.

t. Coordinate with VA vendor(s) to provide appropriate utilities for equipment and modular furniture with powered raceways. Contractor shall incorporate the VA vendor furniture installation into his schedule to meet the overall project completion date and to ensure the coordination of a successful furniture installation. The use of power poles is prohibited. The contractor will be responsible for the final electrical connections for all furniture.

u. Contractor will be expected to minimize the impact to the medical center. Contractor shall coordinate and perform work so as to minimize disruptions to medical center operations. The vast majority of work will be performed after normal hours of operation.

v. Contractor is responsible for all temporary measures to enable work, including but not limited to coordination, detour and construction signs, temporary barriers, negative air, infection control, etc.

w. Contractor shall install any required computer and television mounts.

x. Contractor shall clean spaces (wipe all surfaces, wax, & buff) hospital clean prior to turning them over to the VA. Areas shall be ready for occupancy and VA use when turned over.

y. Contractor shall provide a certified shielding report and must coordinate with the Radiation Safety Officer.

z. New area shall improve energy efficiency wherever possible (LED, variable speed, energy efficient motors, controls, setback, etc.).

aa. Design and construct within the obligated project budget / funding limitations.

Contractor and the contractor’s AE shall coordinate cost control measures to design within funding limits. Cost control alternatives shall be explored during Design Development (DD’s). The contractor shall employ a system of measures, such as timely estimates, cost control meetings, effective product and material selection, efficient management of labor/ trades, reduction of overall time/ critical path, etc.

bb. Develop and execute a quality assurance (QA/QC) plan that establishes the design/build team and method of review for the project submission packages, plans and specifications. The project QA/QC process shall be a rigorous, thorough review and coordination effort. QA/QC team member shall be led by a senior mechanical and electrical designer with oversight from a project QA project manager (who is not the project Superintendent or PM). The QA/QC plan shall be submitted to the VA along with the project schedule. Within 14 calendar days after receipt of Notice to Proceed, the Contractor shall submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the A/E’s team member(s) responsible for QA/QC. The QA process shall produce deliverables included with each submission package, including but not limited to redline mark-ups and QA issue tracking sheets and a QA overview/narrative. Upon its completion, each task shall be initialed and dated by the responsible QA/QC team member. A 100% completed QA/QC plan, with all items resolved/initialed/dated shall be submitted with the final construction document submission package.

D. BASIS FOR DESIGN:

1) Department of Veterans Affairs standards may be obtained from the Internet. http://www.cfm.va.gov/til/.

2) Compliance to standards listed in Guidelines and Standards will be reflected in the completed design and construction documents. Conflicting criteria shall be brought to the attention of VA.

E. DETAILED DESIGN SUBMISSION REQUIREMENTS:

1) Program Guide PG-18-15 establishes the guidelines for the A/E submissions. These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain types of design. In some instances, in which critical decisions need to be made, sufficient and relevant information must be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regard to the applicability of specific requirements shall be resolved with the medical center staff prior to any submission deadline. Where “days” are stated, this refers to “calendar” not “work” days.

2) At each of the following design meetings, all design material will be reviewed with the design team:

i. Schematic Documents (SD)

ii. Design Development (DD)

iii. Construction Documents (CD)

3) Design Team Meetings: Contractor shall meet with design team consisting of key VA staff (engineering, key personnel, etc.) to conduct interviews to ensure that design will meet VA needs. Design team meetings are suggested after each submission. The number of meetings may vary based on contractor experience and design progress.

4) VA submission review comments may be verbal, noted directly on review sets, or in writing. The contractor shall be responsible for compiling & addressing review comments. Contractor shall produce & distribute meeting notes or minutes for VA review immediately after each submission review or design meeting.

5) Final construction documents shall be reproduced as part of the contract. An initial 1 full size and 1 half size sets of the Construction Drawings and 1 bound copies of the Specifications shall be delivered to the Contracting Officer. A full size and 1 half size sets of the Construction Drawings and 1 bound copies of the Specifications shall be delivered to the COR.

6) Total time to accomplish design and submittals shall be within 60 calendar days from the issuance of the Notice to Proceed to reproduced Construction Documents. Each design submission will require 3 workdays for VA review, depending upon the contractor's responsiveness to previous VA comments and contractor quality control. Design and construction may overlap. Contractor shall propose a submission schedule based upon their understanding of the design and their staffing workload. The intermediate dates shall be developed by the contractor and submitted to the VA for acceptance. Design and construction shall be complete within 160 calendar days.

F. CONSTRUCTION PERIOD SERVICE REQUIREMENTS:

1) Review of Submittals: Contractor and COR shall review and approve all material submittals, shop drawings, test reports, etc. previously submitted and approved by the A/E team. Submittal and submittal review copies shall be provided to VA Contracting Officer upon request.

2) Review Analysis of Requests for Information, Change Orders, and Costs: Contractor shall provide prompt responses when required to review and provide analysis of construction, requests for information, change orders, etc.

3) Site Visits: Contractor shall conduct site visit during the construction. Prior to each design site visit, the contractor shall notify the VA Contracting Officer and the COR of the number and disciplines of contractor representatives participating in the site visit. The Contractor shall invite VA Contracting Officer (and key VA representatives) to attend contractor/ architect site visits. The contractor shall observe the construction and advise the Contractor of any deviations or deficiencies and recommend appropriate corrective actions. The contractor shall promptly provide the VA Contracting Officer with documentation of inspections, deficiencies, recommendations, and evaluation/approval of corrective actions.

4) Contractor shall provide final inspection and testing of the new work and all building systems. Provide a copy of the final inspection report to the Contracting Officer and COR. In subsequent inspections, update of final inspection list (for the Contracting Officer and COR) to indicate corrective measures (and dates) until all Completion list items have been corrected. Signed and stamped testing documents shall be provided to the Contracting Officer.

5) “Record Documents / Drawings" Requirement: Contractor shall provide marked-up prints to the contractor showing actual construction and any changes which occurred during construction. Contractor shall revise the solicitation documents and provide a complete set of all drawings showing actual, completed construction, and reflecting any changes incorporated in the work on electronic media. Electronic media drawings shall be in AutoCAD 2020 or more recent (.DWG format) or Autodesk Architectural Building Systems. Compatibility means that data can be accessed directly without translation or processing of data files. Problems shall be corrected to satisfaction of VA. VA will not accept electronic drawings with numbered or coded layer names (reference http://www.cfm.va.gov/til/projReq.asp), corrupted information resulting from translation/conversion, non-uniform drawing layers, colors, line-types, etc., and other issues that prevent easy reading and manipulation of the drawing/entities in AutoCAD 2020 or more recent. Electronic media specifications shall be in the latest version of Microsoft Word in use at VA. Provide closeout binders (3) with all certifications, warranties, test reports, product information, application data, MSDS and O&M manuals. All closeout information shall be provided within 14 days of acceptance of final inspection.

4. Guidelines and Standards:

A. Design and construction shall comply with current VA specifications, guidelines, design alerts, manuals, details, criteria, instructions, procedures, standards, etc. Refer to the VA Technical Information Library at http://www.cfm.va.gov/TIL/.

The VA Design Manuals http://www.cfm.va.gov/til/dManual.asp are a good place to start. When series standards are not available or are incomplete for a specific function/space, contractor shall apply the standards/guidelines of another series for that specific function or a similar function.

B. Design shall be performed and submitted in accordance with VA Contractor Submission Instructions for Minor and NRM Construction Program. Refer to www.cfm.va.gov/contract/ae/aesubmin.doc C. Spaces shall comply with VA HVAC Design Guidelines. Refer to the VA Technical Information Library at http://www.va.gov/facmgt/standard/dmnual/dmmehosp.doc. Pressure relationships must be maintained for infection & odor control. Guidelines for air quality, such as outside air, air changes / CFM, and humidity requirements must be met. Design shall maintain building envelope to prevent moisture infiltration & possible mold growth. NOTE: The VA HVAC Design Guidelines will be impossible to meet using residential or light commercial grade package unit. Design and proposal shall provide for a new air handling unit, meeting VA guidelines.

D. Provide room finishes, door, and hardware in accordance with VA Room Finishes, Door and Hardware Schedule. Refer to http://www.va.gov/facmgt/standard/rooms/rooms.doc. Also, refer to the specific finish requirements for this project in the sections that follow below.

E. Design and construct for accessibility. Refer to http://www.cfm.va.gov/til/accessibility.asp. This includes providing handrails in all corridors.

F. Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies; including but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), The Uniform Building Code (UBC), and Uniform Federal Accessibility Standard (UFAS), & American Disabilities Act (ADA).

G. Coordinate with manufacturers and comply with their instructions / recommendations.

H. Design for patient privacy and HIPAA compliance.

I. Design for patient privacy in accordance with VA directives. New rooms, partitions, barrier, separations, etc., shall be designed for 40 STC (typically, 3-5/8” metal studs with 5/8” gypsum wallboard on each side and minimum 3-inch sound attenuated batt insulation). This includes in-wall components such as doors/frames, boxes, glazing, etc. Where it is not practical to take walls full height to prevent sound transmission, Contractor shall incorporate other measures to meet the required STC rating (such as sound baffles/curtains, insulated ceiling panels, etc.).

J. Ensure proper life safety, including (but not limited to) egress, proper fire/smoke compartmentalization, fire alarm, sprinkler system, etc.

K. Provide a structural design and evaluation of the existing structure if necessary.

L. Comply with current Physical Security requirements in VA Physical Security Manual. Physical Security and Resiliency Design Manual (va.gov)

5. General Requirements:

A. Contractor is responsible for removing and properly disposing of debris and items being demolished on a daily basis. Debris shall always be contained in acceptable containers.

B. Materials, installation methods, routing, and exact locations of new items shall be coordinated with the Contractor’s Superintendent and contractor designer prior to proceeding with work.

C. Provide proper layout and support for entire project, including necessary structural design services and work. During construction, if layout or structural support is not detailed, noted, or specified, Contractor shall submit a viable layout plan or support detail to COR for approval.

D. All building service equipment shall be sized for 15% to 20% future growth (above the design safety factor).

E. It is the Contractor’s responsibility to thoroughly investigate the site to verify conditions (both exposed and concealed) prior to pricing the job, during design, & throughout construction. There should not be any unforeseen conditions.

F. When installing utilities, priority shall be given to trades in the following order to prevent conflicts and optimize system installations: mechanical, plumbing, sprinkler, and electrical.

G. Contractor shall not rely on scaled dimensions and measurements. Contractor shall take actual measurements in the field (for material takeoffs, etc.).

H. Where items (architectural, equipment, fixtures, devices, etc.) are being removed, remove all appurtenances (associated architectural items, utilities, wire, conduit, pipe, etc) related or connected to (in, on, attached, or associated with) items indicated to be removed or demolished. Utilities shall be removed back to the source or active main / branch.

I. Protect installed items, equipment, finishes, etc. Repair / replace / restore conditions that are damaged, marred, disturbed, etc., as a result of work. This includes (but is not limited to) patching holes in partitions after items are demolished, capping utilities after removing branches, replacing damaged doors, replacing cracked glass or damaged windowsills etc.

J. Materials shall resist flame spread and smoke generation.

K. Contractor is responsible for coordinating between trades. Coordinate utilities, so they are installed in an orderly and uniform manner.

L. Contractor shall design around, coordinating, and installing all VA provided, expendable equipment i.e., soap dispenser, glove box, hand gel dispenser, sharps receptacle, paper towel dispenser, toilet paper dispenser, thermometer etc.

M. Contractor is responsible for designing around all VA provided / non-expendable equipment. Contractor shall assist in coordinating the installation of all VA provided / VA installed, non-expendable equipment. All building service equipment shall be provided by Contractor.

N. VA will remove existing equipment and furniture. Contractor shall remove any utilities or utility branches that will not be reworked/modified for the new equipment. Unused utilities shall NOT be abandoned.

O. Incorporate the attached “Misc. Comments for VA Master Spec (baseline)” into the VA Master Spec sections.

P. The majority of the work outside of the renovated space shall be done after-hours or on weekends. Coordinate with COR for access during non-standard work hours.

Q. Comply with facility infection control standards. Coordinate and perform a risk assessment (PICRA). Maintain temporary measures, such as negative air.

6. Typical Work Conditions / Constraints:

A. Contractor must request (in writing) access to a work area 2 weeks before the date they wish to commence work. If conditions prevent, VA from turning over a requested work area contractor shall be notified B. Work shall be performed so as to minimize the disruptions to medical center operations and functions.

C. Unless noted otherwise on the drawings or otherwise coordinated, the contractor shall assume that work will be performed from 6am to 4pm and on weekends with the VA’s approval. VA may grant the contractor permission to work outside these normal project hours (as requested on a case-by-case basis).

D. Once construction starts, there shall be no laps in work or days/shifts taken off until the area is complete. Sections/segments of a work area (including corridors) shall not appear to be setting inactive; there shall be substantial progress made each day/shift. Coordinate areas of work and phases of construction with COR. Contractor shall professionally clean space and return it to normal VA operation before the next workday (before 6am Monday through Friday).

E. Contractor shall conform to the VA Medical Center’s Infection Control Policy (see General Requirements Section 01010). Contractor shall cover/bag supply diffusers, returns, and exhaust grilles. Contractor shall provide negative air machine(s) to ensure each partitioned workspace is negative. Contractor shall take the HEPA filtered negative air to the outside using flex duct. If the contractor cannot acquire outside access, or the flex run is greater than 75 feet, the contractor may flex the clean air to a general (non-medical treatment/suite) corridor.

F. The contractor shall maintain fire protection throughout the entire construction space during renovation to maintain equivalent level of protection. The space temporary heat detector alarms shall be announced through the Medical Center Fire Alarm system. Any work or outages on the existing Medical Center Fire Alarm system must be coordinated with the COR and comply with VA Interim Life Safety Measure requirements and NFPA requirements. Also, Fire Alarm impact shall not be performed on Mondays or Fridays.

G. A minimum of 7 days is required for notification of shutdowns, outages, interruptions or fire alarm impact.

H. Contractor is responsible for all temporary measures & access (penetrations, patch back, window removal, rigid/sealed blank-offs, temporary barriers, etc.)

I. The interior of the medical center shall not be left open or exposed to outside / exterior weather, elements, bugs, vermin etc.

J. Contractor is responsible for providing and maintaining all temporary, dust proof, partitions to segregate areas of work from surrounding areas, people, and VA property (furniture, supplies, equipment, etc.). Plastic / Poly (minimum 6 mil, black) will be permitted for short term work (not more than an evening or weekend). Hard, drywall & stud barriers will be expected for all other (longer duration) work.

K. VA will allow the contractor to setup an exterior staging area. The contractor can place weather- tight, prefab, metal storage container(s) for the storage of supplies. Contractor storage for VA property must be climate controlled. If any contractor-owned items are outside the containers, the contractor must erect a minimum 7.5 foot (non-see-through) gated and lockable fence.

L. Contractor is responsible for all cleaning and housekeeping. Each area shall be thoroughly cleaned to hospital standards before it is turned back over to the VA. Sheet vinyl and VCT must be cleaned and waxed (VCT) / polished (sheet vinyl) according to the manufacturer’s recommendations and to match adjacent similar VA areas. Coordinate cleaning methods with EMS and Interior Designer. No dust, streaks, marks, or residue shall be left on any surfaces. Final dusting shall be done using a HEPA vacuum.

M. The TVHS campus is a full-service medical center offering a variety of inpatient, outpatient, and psychiatric care. Contractor shall plan and execute the work based on this occupancy.

N. Test and certify all systems upon completion, prior to requesting VA final inspection.

O. Contractor is completely responsible for ensuring the…