Government Answers to Industry Questions.pdf

621-22-124 - Replace SPS Flooring Government Answers to Industry Questions -

# Industry Questions Government Answers 01 Because of the additional site visit. Can the government please extend the RFI submission date?

The solicitation has already been extended to 1:00 PM Eastern Time (ET) 07-13-2022 in amendment 0003.

02 May we have the actual drawings so we can understand what is in the rooms and what’s on the floor with dimension drawings.

Email craig.ziegemeier@va.gov to request the following drawings: MTH 200-0GAR.DWG and MTH-77-0GAR.DWG. VA computer system will not allow .dwg files to be uploaded to the Contract Opportunities system.

03 The specifications call for removal and reinstallation of the dumbwaiter. Is the contractor required to remove the dumbwaiter and relocate it offsite?

Dumbwaiter does not need to be removed

04 Same thing applies to the HVAC units.

The specs state to remove them as well and I cannot see why that is necessary if the contract is to replace the floors.

HVAC units do not need to be removed and reinstalled.

05 Where is the electric supply for the mobile SPS unit to be supplied from?

Can the Government please supply Bldg. #, Room #, and panel number?

The Government will provide an acceptable electrical connection that meets the requirements of the mobile SPS.

06 Where is the Cold domestic water supply for the mobile SPS unit to be supplied from? Can the Government please supply Bldg. #, Room #?

A domestic cold water line will be made available at the loading docs bay.

07 Where is the Hot domestic water supply for the mobile SPS unit to be supplied from? Can the Government please supply Bldg. #, Room #?

Hot water is not available without affecting hospital functions. Contractor shall provide a mobile steam boiler for production of hot water. Steam connection is available in the loading docks corridor.

08 Where is sewer tie in the for the mobile SPS unit to be located? Can the Government please supply Bldg. #, Room #?

See attached document titled 15SANITARYSYS for intended location.

mailto:craig.ziegemeier@va.gov

09 Where is the fire sprinkler water supply for the mobile SPS unit to be supplied from? Can the Government please supply Bldg. #, and Room #?

Fire Sprinkler is not necessary for the temporary mobile unit if fire extinguishers are kept in the unit.

10 A mobile SPS facility is to be rented and set up that meets the capacity requirements of the current SPS facility.

(see Steris Truck spec as reference)

Will 1 mobile unit meet this requirement?

The contractor needs to reach out to Steris MFR to ascertain mobile unit capacity. Please see question 11 for SPS volumes.

11 A mobile SPS facility is to be rented and set up that meets the capacity requirements of the current SPS facility.

(see Steris Truck spec as reference) What is the required Tray volume for the mobile unit?

Avg. 140 trays and 250 pill packs per day.

12 Does the mobile unit need to be tied into the facilities Fire alarm system?

The mobile unit does not need to be tied to the fire alarm system if fire extinguishers are available in the mobile unit.

13 Does the water being provided meet the water quality minimums as shown in table on pg. 9 of mobile SPS unit site plan guide?

yes

14 What amount and type of Data will need to be connected and where will it be run from?

Data requirements are identified on pages 59 and 60 on the Steris Mobile SPS Deployment Guide. Mobile switch shall have the capacity to service all RJ45 locations on the mobile unit. Data closet shall be assumed to be within 1500 feet of the loading docks.

Specific location shall be field coordinated.

15 As no equipment can be identified on the contract drawings as to quantity and type. Can the Government please provide a list of equipment to be removed and reinstalled to include model number and serial number?

The following equipment and values are identified by Steris.

033581019 Century 36” $100,000 030401120 Century 36” 031461116 Century 36” 032731321 Amsco 400 $55,000 07200091306. Innowave Pro $100,000 06199983224. Innowave PCF $85,000

0611C1249 Caviwave $50,000

030072033 VPRO $150,000

031791912 VPRO

031791914. VPRO

3609717002 SCS $25,000

3606917001 SCS

3606917010 SCS

3609717003 SCS

3607917025 Vision SC $95,000 3607917026 Vision SC

3605517011 SCS

3605517010 SCS

3605517013 SCS

3605517012 SCS

Two pre-bid walkthroughs were held to identify SPS equipment. It is the intention of the scope of work to remove all SPS equipment affecting the floor and store it.

16 Will the Government disconnect and remove all their work stations, computers etc. inside the project area?

Yes.

17 Because of the critical importance to the facility and the very specialized nature of the mobile unit.

Will the Government handle any services calls to Steris that involve the mobile unit?

Service calls to Steris for the Mobile SPS shall be able to be made by the Government and the Contractor.

18 We were unable to find any reference to service calls in the solicitation.

Steris contract for service calls is 4hr call back 24 hr. on site will this meet the requirements of the solicitation?

Yes.

19 Can the Government please confirm that they will identify and provide a site for the mobile SPS unit that meets the requirements of the government provided site planning and utility connection guide?

Loading dock bays 1 and 2 can be used to park the SPS unit.

20 Can the Government please provide a drawing/details of how they expect to enter and exit the trailer the supplied pamphlet has everything form stairs and small deck to enclosed walkways. 1) Stairs or ramp? 2) Covered? 3) stairs/ramp width? 4) Deck Width? 5) Deck length 6) enclosed?

Contractor shall submit shop drawings for a metal fabricated deck that leads from the loading docks to the clean and dirty side entrances. Stairs and a landing are acceptable for the Prep and packaging entrance. Deck shall be 5’ Wide. Length as necessary to connect the loading dock to the mobile unit.

Deck shall be enclosed and covered.

21 Existing ceramic tile flooring: Can the Government please provide a depth of the mud bed or a depth to use for bidding purposes?

Contractor shall assume a mud bed depth of 2 inches. Contractor shall identify all costs associated with demo and fill of the mud bed in their bid as a separate line item.

22 Existing ceramic tile flooring: Can the Government please provide a material specification for infill after mud bed removal?

See attached spec section 09 05 16

23 Existing flooring on drawings is identified as VCT is this correct?

Existing flooring is tile.

24 Where is 480 3 phase power available for grinding of floors located?

Power is available from either building 204 (L001), 205 (SB160) mechanical rooms. Or L169 1st floor 204

25 If power is unavailable where can a generator be sited?

Generator locations are typically field coordinated with the COR. Generators can be located in exterior locations that do not conflict with air intakes for the hospital and do not interfere with hospital functions or pedestrian traffic.

26 Reference site visit: discussed that equipment and the wall in stainless steel wall between the sterile and soiled would remain in place: The tile floor and/or mud bed cannot be removed and new flooring installed with the equipment left in place. Is this area n included in the scope of work?

The contractor shall assume that the entire area under the stainless-steel walls (Sterilizers) shall be in the scope of work and that the same surface prep and flooring shall be applied (as if the sterilizers were removed).

27 If this area is in the SOW it was discussed at the site visit that the equipment is to remain in place. The work cannot be performed with the equipment in place. Will removal of the equipment be permitted?

The contractor shall assume the sterilizers have been removed.

28 If this area is in the SOW it was discussed at the site visit that the equipment is to remain in place. If the removal of the equipment is not permitted can the Government please provide an alternative coating that can be applied over the existing tile flooring?

See answer to question 26.

29 Reference site visit: discussed that stainless steel wall between the sterile and soiled and cart wash etc. Would remain in place: these wall have numerous doors/access panels. Is it correct that no cove base is expected to run up the stainless steel walls?

See answer to question 26.

30 As the material needs to acclimate to the building can a small area outside of office GA107 be used for staging?

Yes. Specific area to be coordinated with

COR.

31 Will the entire project area be available to us once we have turned over the mobile unit to the Government?

Yes

32 How long will the Government need to vacate the project areas once the mobile unit is ready for use?

2 Weeks

33 Where is the Mobile SPS unit to be located?

See answer to question 19.

34 If the government is not taking custody of the equipment, Can the government please supply environmental requirements for storage?

Environmental requirements are identified on Page 6-146 through 6-157. Located at the following site HVAC Design Manual https://www.cfm.va.gov/til/dManual/dmHVAC.pdf

35 If the government is not taking custody of the equipment, What is the replacement value of the equipment for insurance proposes?

See answer to question 15.

36 If the government is not taking custody of the equipment, Will the government provide space on station for a GC provided storage container/truck to store the equipment.

Yes, location to be coordinated with COR.

37 If the government provides power for a GC provided storage container/truck to store the equipment. How far will power need to be run +-100’?

Power should be available within 400’

38 Is the entire floor to be structurally sloped to the drains or just a small 2’ area around the drains?

The existing floor sloping is acceptable.

Contractor shall note the existing conditions and report those conditions to the COR prior to demolishing the existing tile. Please match existing slope conditions.

39 Is the government taking custody of the equipment for storage?

No.

40 If the government is taking custody of the equipment, where is it to be delivered?

N/A

41 If the government provides space on station for a GC provided storage container/truck to store the equipment.

Will the government make power available?

Yes Power can be used from any approved panel which has sufficient capacity. Location and panel to be coordinated with VA COR.

42 The spec does not meet the BOD product, Stonblend GSI. The speced products uses a colored quartz with a clear epoxy binder. The speced product calls out an epoxy mortar troweled at a 1/8" thick with a broadcast quartz and a clear sealer coat totaling the same 3/16" thickness (Res-3, Stonshield HRI is the BOD product) . Which product is required?

The Stoneblend GSI/HDF is the required product.

43 Reference RFI 40 If the BOD product, Stonblend GSI or equal is to be used can you please provide an updated specification?

The intended BOD is the Stonblend GSI installed per MFR instructions.