36C24922B0016_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24922B0016 X 621-22-2-5604-0005 621-22-124 90C Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Craig Ziegemeier

(615) 225-5437 Furnish all labor, materials, supervision, equipment and all other necessary items to replace SPS flooring as required per drawings and specifications at the James H. Quillen VA Medical Center Lamont and Veterans Way, Mt. Home, TN 37684. Project 621-22-124 Replace SPS Flooring.

See: Important Bidder Information starting on Page 6.

Project Magnitude: Between $1,000,000.00 and $2,000,000.00 NAICS Code: 238330, Flooring Contractors Size Standard: $16.5M Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10).

See FAR 52.236-27 page 23 for the date and time of the organized site visit. There will only be one (1) site visit on this project, scheduled for June 1, 2022 at 09:30 AM ET.

Please make sure you bring any necessary items to properly inspect the site. A face mask must be worn at all times.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written request for information (RFI) via email to craig.ziegemeier@va.gov . RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, date submitted and RFI questions. Questions received after 1:00 PM ET June 13, 2022 will not be answered unless it is determined to be in the best interest of the government. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted as an RFI.

This acquisition is 100% set-aside for SDVOSB concerns. To be eligible for award, the contractor must be listed and viewable in the Registry at https://www.vetbiz.va.gov/vip/ at the time of offers due and award. Offerors in reverification status are not eligible. In accordance with FAR 52.204-7, all prospective offerors must have an active SAM registration at time of offer and award.

Submit one (1) electronic copy of bids with a copy of bid bond via email to craig.ziegemeier@va.gov and one (1) original hard copy bid bond on or before the due date/time stated in Block 13. Bid bond must be received at the following address: Department of Veterans Affairs, Network Contracting Office (NCO) 9, Attn: Craig Ziegemeier 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129.

X X 52.211-10 X 1 emailed

1PM

ET

06-22-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDER: USE BID Schedule on page 5

621-3620162-5604-854200-3220 23NR2JA17

X 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Craig Ziegemeier Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE BID ITEM I: The Sterile Processing Supply (SPS) area is used to sterilize medical equipment for the VA hospital. The scope of this project is for a complete demolition and removal of the current tile flooring and the installation of a new floor that meets code as required by the specifications and drawings. This project will involve construction services that, at a minimum, include the demolition, renovation, to create a fully functional mobile SPS facility that meets all current codes and standards. This will involve renting and setting up a fully functional onsite mobile SPS facility, removal of all the SPS equipment and other equipment in the SPS area, removal of all equipment from scope room, storage of the equipment, demolition, and removal of old flooring, installing the new flooring in SPS area and scope room area, reinstalling the SPS equipment, commissioning of the equipment, and removal of the mobile SPS facility, and complete cleanup of site.

Period of Performance: 225 calendar days after the Notice to Proceed is issued.

DUNS NUMBER: ______________________ SAM UEI NUMBER: ________________________

FEDERAL TAX ID NUMBER: ____________________

POC NAME: ___________________EMAIL: __________________TELEPHONE: ________________

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The official bid opening will be June 22, 2022 at 1:00 pm ET and will occur via Microsoft Teams call-in at the following number/code: +1 872-701-0185, Phone Conference ID: 804 174 900#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 621-22-124, Replace SPS Flooring PROJECT LOCATION: James H. Quillen VA Medical Center NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238330 – Flooring Contractors SMALL BUSINESS SIZE STANDARD: $16.5 Million, Flooring Contractors TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

END OF IMPORTANT BIDDER INFORMATION SECTION

STATEMENT OF WORK

621-22-124 Replace SPS Flooring James H. Quillen VA Medical Center Mountain Home, TN

1. General Requirements

1.1. Project Scope

The Sterile Processing Supply (SPS) area is used to sterilize medical equipment for the VA hospital. The scope of this project is for a complete demolition and removal of the current tile flooring and the installation of a new epoxy floor.

This project will involve construction services that, at a minimum, include the demolition, renovation, to create a fully functional mobile SPS facility that meets all current codes and standards. This will involve renting and setting up a fully functional onsite mobile SPS facility (see Steris Truck spec as reference), removal of all the SPS equipment and other equipment in the SPS area, removal of all equipment from scope room, storage of the equipment, demolition, and removal of old flooring, installing the new flooring in SPS area and scope room area, reinstalling the SPS equipment, commissioning of the equipment, and removal of the mobile SPS facility, and complete cleanup of site.

1.2. General & Safety Requirements

1.2.1. See Appendix C for Specification Section 01 00 00 - General Requirements.

1.2.2. See Appendix D for Specification Section 01 35 26 - Safety Requirements.

1.3. Period of Performance (POP)

1.3.1. Final Project Closeout shall be completed within 225 calendar days after notice to proceed (NTP).

1.4. Accuracy of Planning Information

1.4.1. The Contractor shall visit the project site to investigate the information shown on the Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor's investigation of field conditions shall be performed in a competent professional manner.

1.4.2. The Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor. The Contractor's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at the Contractor’s risk and expense.

1.5. Project Management Responsibilities

1.5.1. Project Schedule

1.5.1.1. The Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all activities, and tasks. After the Contractor receives notice to proceed the contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, and tasks required herein.

1.5.1.2. The Contractor shall provide monthly schedule updates to the COR, showing progress on and completion of all required Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, COR will give immediate notice and request appropriate recommendations from the Contractor.

1.5.2. Project Progress Meetings and Reporting

1.5.2.1. The Contractor shall also host special project technical meetings as needed involving project team technical disciplines.

1.5.2.2. After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

1.5.3. Meeting Agendas, Attendance, Minutes and Correspondence

1.5.3.1. The Contractor shall prepare and distribute an agenda for each Contractor hosted project meeting, in advance of the meeting date.

1.5.3.2. Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

1.5.3.3. The Contractor shall provide minutes of all Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within seven (7) calendar days after each meeting.

1.5.3.4. The Contractor shall reply to correspondence from the COR, outside agencies, COR contractors and construction subcontractors within seven (7) calendar days.

1.5.3.5. The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each Phase.

2. Scope of Services

2.1. Mobile SDS

· It is the intention of the VA that a third party SPS Subject matter expert company be subcontracted to provide and set up the mobile SPS facility. (see Steris Truck spec as reference)

· A mobile SPS facility is to be rented and set up that meets the capacity requirements of the current SPS facility. (see Steris Truck spec as reference)

· All utilities are to be connected to establish a working mobile SPS facility. (see Steris Truck spec as reference)

2.1.1. Removal of SPS equipment

· It is the intention of the VA that a third party SPS Subject matter expert company be subcontracted to shut down, disconnect, and remove all SPS equipment

· Shut off all utilities to SPS equipment

· Remove all SPS and all other equipment in the SPS area and store the equipment

2.1.2. Demolition

· Remove and dispose of all the flooring in the SPS area

2.1.3. Floor installation

· Install Stonhard, Stonblend GSI flooring or equivalent (color to be selected another date) in accordance with manufacturer specifications.

· Flooring should be seamless and rise into a 4” base.

· Repair any damages as necessary due to demo and installation of floor

2.1.4. Re-install SPS equipment

· It is the intention of the VA that a third party SPS Subject matter expert company be subcontracted to reinstall, reconnect, and test and commission all SPS equipment

· Reinstall all SPS equipment and any other equipment that was removed before demolition.

· Reconnect all required utilities to establish a fully functional SPS facility.

· Test and commission all SPS equipment to ensure fully functional SPS facility.

2.1.5. Decommission Mobile SPS facility

· It is the intention of the VA that a third party SPS Subject matter expert company be subcontracted to decommission and remove the mobile SPS facility.

· Decommission Mobile SPS facility. Disconnect all utilities and return to previous conditions.

· Clean up and return site to original condition.

2.1.6. Site Investigation

2.1.6.1. The Contractor shall document existing site conditions, studies, surveys, analyses, and reports along with any additional services and/or tests that are required to fully document the project.

2.1.6.2. The Contractor must verify and ensure existing space sizing, dimensions, and structural locations before proceeding with the submittals.

2.1.6.3. Any conflict between the intent of this project and code requirements or specifications shall be brought to the attention of the COR for direction within 14 calendar days of contract being awarded.

2.2. Construction Phase

2.2.1. Pre-construction Kickoff

The Contractor is required to participate in a pre-construction kickoff meeting to review the mobilization plan and preliminary schedule.

2.2.2. Schedule of Values

The Contractor shall prepare and submit a schedule of values for the approval by the COR.

2.2.3. Construction Delivery Phase Record Keeping

Refer to the General Requirements section of this SOW for Record Keeping requirements.

2.2.4. Construction Phase Progress Meetings and Reporting

Refer to the General Requirements section of this SOW for Progress Meetings and Reporting requirements.

2.2.5. Construction Safety Program

2.2.5.1. Members of the construction execution team are required to attend VA construction safety training before the start of any construction activities. At least a weeks’ notice is required to schedule safety training.

2.2.5.2. The Contractor is responsible for all subcontractor’s safety programs in that they adhere to the VA’s safety program requirements.

2.2.5.3. Members of the construction execution team are only allowed to perform work within the designated construction area and any ancillary areas as defined by the construction documentation.

2.2.5.4. It is the Contractor’s responsibility to have all required risk assessments completed prior to the start of construction.

2.2.5.5. It is the responsibility of the Contractor to acquire and maintain all permits required to complete the construction on schedule.

2.2.5.6. It is the responsibility of the Contractor to maintain a clean and safe work environment.

2.2.5.7. It is the responsibility of the Contractor to acquire PIV credentials required, in a timely manner, as not to affect the construction schedule.

2.2.6. Construction Schedules

The Contractor shall maintain a schedule in accordance with the requirements in the General Requirements section of this SOW and shall notify the COR of any known or anticipated deviations from the schedule.

2.2.7. Submittal Processing

2.2.7.1. It is the responsibility of the Contractor to prepare a submittal schedule and to ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

2.2.7.2. Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review to maintain the project schedule.

2.2.7.3. Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

2.2.7.4. Expedite the processing of submittals to minimize approval times.

2.2.8. Inspections and Testing

2.2.8.1. The contractor shall develop a field inspection and testing plan and conduct test in accordance with the construction specifications.

2.2.8.2. Conduct construction safety (OSHA) inspections as required.

2.2.9. Requests for Information (RFI)

2.2.9.1. Each RFI shall include a specific description of the issues requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

2.2.9.2. Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

2.3. Closeout

2.3.1. Final Inspection

Participate with the COR in conducting inspections and follow-up inspections to administer resolution of the punch-list items.

2.3.2. Punch-Lists

After the COR certification that the work or each designated portion thereof is substantially complete, assist the COR in conducting a final inspection and preparing a punch-list documenting remaining work, along with follow-up inspections to administer resolution of punch-list items.

2.3.3. Operations and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals and the final construction specifications.

2.3.4. Warranties, Guarantees and Certificates.

Prepare and submit warranties, guarantees, and certificates ensuring that the rights and responsibilities are clearly defined.

2.3.5. Final As-built Drawings and Specifications

The contractor shall prepare and submit final approved CAD as-built drawings and electronic (pdf) as-built specifications to the COR within 15 calendar days after project completion.

2.3.6. Personnel Training

It is the Contractors responsibility to facilitate the training of operating and maintenance staff of the delivered facility and equipment.

2.3.7. Closeout Inventory

As a condition for the COR certification of substantial completion, provide an inventory list of all items to be turned over to the COR and a spare parts list for all equipment.

(End of Statement of Work)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a)…