Final SOW 621-CSI-333.pdf

STATEMENT OF WORK

Design/Build Services for

621-CSI-333

Renovate Building 207 for PET/CT

James H. Quillen VA Medical Center Mountain Home, TN

Contents

1. General Requirements 2

1.1. Project Scope 2

1.2. General & Safety Requirements 2

1.3. Bid Deduct Alternates 2

1.4. Period of Performance (POP) 3

1.5. Documentation Ownership 3

1.6. Accuracy of Planning Information 4

1.7. Project Management Responsibilities 4

1.8 Electronic/Print Media 9

2. Scope of Services 10

2.1. Requirements 10

2.2. Design Phase 14

2.3. Construction Phase 19

2.4. Closeout 21

3. Appendix A - Purposed Floor Plan 23

4. Appendix B - Lead Shielding Requirements 24

5. Appendix C - Specification Section 01 00 00 - General

Requirements 25

6. Appendix D - Specification Section 01 35 26 - Safety

Requirements 46

7. Appendix E - Specification Section 00 11 21 – Request for

Proposal to Design Build 83

1. General Requirements

1.1. Project Scope

Building 207 is a single story, modular building that was previously used as an

MRI clinic prior to the construction of a new MRI clinic in the adjacent building

214. Currently, a mobile PET unit is being used adjacent to building 207 for a

PET clinic. The scope of this project is for a complete renovation of building 207 and the installation of a permanent PET/CT unit.

This project will involve a Design/Build Contractor, henceforth referred to as the

DB Contractor, to provide Architectural, Engineering and Construction services that, at a minimum, include the demolition, design, renovation and construction services to create a fully functional PET/CT clinic that meets all current codes and standards. This will involve complete demolition of finishes and services within the building, modifications to the exterior and interior to accommodate the required safety and service clearances for the PET/CT equipment to be installed, and installation of VA furnished PET/CT equipment.

1.2. General & Safety Requirements

1.2.1. The DB Contractor shall ascertain the requirements of the work and shall prepare, for approval by the VA, Construction Documents and other documents setting forth in detail the requirements for the construction of the project and as further described in A/E Design Submissions

Requirements (PG-18-15) Volume C – Minor and NRM Projects

(https://www.cfm.va.gov/til/aeDesSubReq.asp).

1.2.2. See Appendix C for Specification Section 01 00 00 - General

Requirements.

1.2.3. See Appendix D for Specification Section 01 35 26 - Safety Requirements.

1.3. Budget

1.3.1. Target Bid Deduct Alternates of at least 10% of the approved construction budget shall be developed, planned, and estimated as necessary to https://www.cfm.va.gov/til/aeDesSubReq.asp assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings.

1.3.2. The DB Contractor shall produce a full drawing set and specification sets for each bid deduct alternate.

1.4. Period of Performance (POP)

1.4.1. Final Project Closeout shall be completed within 365 calendar days after notice to proceed (NTP). The DB Contractor schedule shall allow for VA review periods ending with DB Contractor’s receipt of VA comments for each submission no later than 15 working days after VA receives the submission.

1.4.2. POP Schedule:

• Design Kickoff Meeting – upon NTP

• Site Investigation and Design Charette–upon NTP

• Design Schedule – 15 calendar days after NTP

• 35% Schematic Development Submittal – 60 calendar days after NTP

• 65% Design Development Submittal – 100 calendar days after NTP

• 95% Construction Documents Submittal – 145 calendar days after NTP

• 100% Construction Drawings – 180 calendar days after NTP

• Construction Schedule – 30 calendar days before construction begins.

• Commissioning – 350 calendar days after NTP

• Closeout – 365 calendar days after NTP

1.5. Documentation Ownership

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the Architect-

Engineer. The Architect-Engineer agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The Architect-

Engineer, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Architect-Engineer shall have the right to retain copies of all such materials beyond such period.

1.6. Accuracy of Planning Information

1.6.1. The DB Contractor shall visit the project site to investigate the information shown on the Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness. The DB Contractor's investigation of field conditions shall be performed in a competent professional manner in accordance with the

Architectural Design Manual PG18-10

(http://www.cfm.va.gov/til/dManual/dmIndex.pdf).

1.6.2. The DB Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The DB Contractor shall make no adjustments to his work due to the discrepancy before the Contracting

Officer has reviewed the matter and forwarded his determination to the DB

Contractor. The DB Contractor's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

1.7. Project Management Responsibilities

1.7.1. Project Schedule

1.7.1.1. The DB Contractor shall develop and provide a detailed schedule for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the DB Contractor receives notice to proceed with the Construction Stage work, the DB

Contractor shall provide and maintain a detailed schedule for completion of all Construction Documents Phase activities, tasks, http://www.cfm.va.gov/til/dManual/dmIndex.pdf and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations and must conform to the milestones and durations provided in the COR overall schedule and the Submission, Review.

1.7.1.2. The DB Contractor shall provide monthly schedule updates to the

COR, showing progress on and completion of all required Design

Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, COR will give immediate notice and request appropriate recommendations from the DB Contractor.

1.7.2. Project Progress Meetings and Reporting

1.7.2.1. During the Design Phase and the Construction Phase, the DB

Contractor shall host project progress meetings, and/or presentations, with the COR and primary service groups as required to keep all parties apprised of the design progress/status and impending activities. The DB Contractor shall also host special project technical meetings as needed involving project team technical disciplines.

1.7.2.2. After construction begins, the DB Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The DB

Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

1.7.3. Meeting Agendas, Attendance, Minutes and Correspondence

1.7.3.1. The DB Contractor shall prepare and distribute an agenda for each

DB Contractor hosted project meeting, in advance of the meeting date.

1.7.3.2. DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

1.7.3.3. The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes shall be provided within seven (7) calendar days after each meeting.

1.7.3.4. The DB Contractor shall reply to correspondence from the COR, outside agencies, COR contractors and construction subcontractors within seven (7) calendar days.

1.7.4. Record Keeping and Design Review Procedures

The DB Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each Phase, which includes a punch list of design issues or deficiencies identified during the VA design reviews. The list of items identified during the VA design reviews must be corrected, or resolved, by the following review submission including a completion checklist identifying the corrected and/or resolved items.

1.7.5. Design Quality Control

The DB Contractor shall be responsible for the professional quality and technical accuracy of all documents prepared for which includes the following documentation as applicable to the statement of work.

1.7.5.1. Site Design Documents setting forth in detail the site construction requirements including existing grades; rough and finishing grading lawns and planting and landscaping; location of on-site utility systems, off-site utility works, fire protection system, drainage system, property lines, set-back lines, easements, building orientation, site access, land forms, environmental determinate; and historic and archeological preservation.

1.7.5.2. Architectural Design Documents setting forth in detail the architectural construction requirements including complete floor and roof plans, elevations, sections, details, schedules, material and color selection, discipline coordination and fire safety systems, security systems and controls.

1.7.5.3. Structural Design Documents setting forth in detail the structural construction requirements including all structural plans; elevations;

sections; details Structural Design Documents setting forth in detail the structural construction requirements; schedules; and calculations sizing all columns, beams, slabs and coordinate the work with all other design disciplines, especially the mechanical and architectural disciplines.

1.7.5.4. Mechanical Design Documents setting forth in detail the mechanical construction requirements including all mechanical plans, elevations, sections, details, and schedules for heating, ventilating, air conditioning, automation systems, refrigeration, plumbing and sanitary engineering.

1.7.5.5. Electrical Design Documents setting forth in detail the electrical construction requirements including all electrical plans, elevations, sections, details, diagrams and schedules showing transformers, vaults, electrical and telephone closets, power distribution systems, auxiliary power systems, switchgear, generator, lighting fixtures, switching power outlets, and signal system.

1.7.5.6. Cost Estimates setting forth in detail quantities of materials, labor, profit, overhead, insurance, taxes, etc. for each separate technical discipline within the project scope. The DB Contractor shall develop detailed construction cost estimates on form similar to VA Form HO-

18b. All categories of work involved including quantities and unit type cost shall be included.

1.7.5.7. Specifications for all sections of the work utilizing the VA Master

Specifications (PG-18-1), available in the Technical Information

Library (TIL) on VA Website address (http://www.cfm.va.gov/til/), setting forth in detail all requirements for the construction fully coordinated with the drawings and other Construction Documents.

1.7.5.8. Constructability of the project as designed is the sole responsibility of the DB contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment, and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage, and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described, and understandable.

• Construction details are appropriate, complete, thoroughly described, and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including HVAC, phone, data, fire alarm, security etc.) during all construction.

• Construction duration, phasing, and subcontracting plans are reasonable and logical.

1.8. Electronic/Print Media

1.8.1. Computer Aided Design (CAD) Standards

VA has adopted the U.S. National CAD Standard (NCS)

(http://www.buildingsmartalliance.org/ncs/) available from National

Institute of Building Sciences (NIBS). The U.S. National CAD Standard has been modified by VA as explained in the VA National CAD Standard

Application Guide (https://www.cfm.va.gov/til/projReq.asp). CAD drawings shall be compatible with AutoCAD Version 2019, native format (.DWG). All files (base files, reference files, cell libraries) shall be compatible with the

VA target system. Layering guidelines shall conform to applicable VA and

AIA standards.

1.8.2. Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions shall also be submitted in an electronic format. All electronic media shall be in a form readable by standard office automation applications.

1.8.3. Plans and Specifications

Provide only electronic submissions of plans and specifications for all design development submissions up to, but not including, the 100% construction submittal. For the 100% construction plans and specifications, three (3) hardcopies will be submitted. All hardcopy prints will be on half-size.

1.8.4. Document File Size Requirements

Single document file sizes, including drawings and reports, shall be limited to 20 MB max. Total per submission file size shall be limited to 76 MB max.

2. Scope of Services

2.1. Requirements

The following requirements are the minimum requirements for successful completion of the project scope. If additional requirements are determined during the design stage of the project to successfully complete the project scope, they will be reviewed during milestone submittals. If any of these requirements are determined to be not executable due to technical constraints, a justification will need to be presented. If any of these requirements cannot be satisfied within budget, a deduct alternative can be presented if it does not reduce the functionality of the intended space.

See Appendix A for Proposed Floor Plan. Construction and design may run concurrently; however, 100% sealed drawings shall be submitted prior to starting any feature of work.

2.1.1. Demolition

• All interior finishes will be removed down to the framing, concrete flooring, and roof structure.

• All interior and exterior doors will be removed.

• Exterior lift and ramp to be removed and returned to the VA.

• The window between the control room and exam room will be removed.

• All interior walls are to be removed except wall running east to west along the center of the building.

• All plumbing will be removed back to the point of service at the building.

• All electrical wiring, conduit, junction boxes, safety switches, etc. will be removed back to point of service at the building. The Mobile PET/CT is fed from this building, maintain this service for the duration of the project.

• All existing HVAC equipment and duct work will be removed.

• All sprinkler system piping, and support systems, will be removed back to the existing service valve for the building.

• All communications cabling will be removed back to the main network switch in the building.

• All lighting, lighting controls, and switching devices will be removed.

• All plumbing fixtures, sinks, toilets, grab bars, towel racks, dispensers and hot water tank will be removed.

• All med gas valving and piping will be removed.

• The existing RF shielding will be removed.

• The existing roof will be removed to the extent necessary for a complete replacement.

• The existing west exterior wall for the mechanical alcove will be removed.

• Any concrete within the existing flooring, that needs repair or removed for new plumbing, will be removed to the extent that is required for the repairs to be structural capable of supporting the intended equipment load.

• Exterior and interior equipment pads.

2.1.2. Concrete Flooring

Provide and backfill concrete flooring where there is removal of concrete during demolition.

2.1.3. Thermal and Moisture Protection

• Provide and Install new insulation throughout the building.

• Install a new roof with PET/CT access hatch.

2.1.4. Metals

• Provide and Install new gutter system, including downspouts.

• Provide and install one ceiling mount for an injector.

• Provide and install new network switch cabinet.

• Provide and install new ceiling trusses for mechanical alcove.

• Provide and install steel studs and framing for new walls.

2.1.5. Wood and Plastic

• Provide and install a new solid surface countertop desk in the control room.

• Provide and install a new solid surface counter and overhead cabinets in the control room.

• Provide and install a new sink and base, solid surface counter, and overhead cabinets in the hot lab.

• Provide and install a sink and base, counter, and overhead cabinets for the PET/CT room.

2.1.6. Doors, Frames, Hardware and Windows

• Provide and install two interior lead shielded windows between the control room and exam room.

• Exterior doors will not be replaced and will be infilled if not a violation of the life safety code for required means of egress.

• Provide and install two new exterior doors and hardware for the building.

• Paint/stain all doors and trims.

• Provide and install new interior door and hardware for the control room.

• Provide and install new interior lead shielded doors and hardware for the hot lob and PET/CT room.

2.1.7. Finishes

• Provide and install all new flooring throughout the building with either

LVT or Resinous Mortar flooring where required.

• Provide and replace all drywall throughout the building.

• Paint all walls and trims.

• Provide and install base mounding throughout building.

• Provide and install new ACT ceiling grid throughout the building.

• Finishes to match Building 214 in quality and as close as possible in color.

2.1.8. Special Construction

• Install new PET/CT, coordinate requirements with equipment manufacturer. PET/CT will be provided by the VA.

• Provide and install new lead shielding in PET/CT room as specified by

Medical Physicist. See Appendix B for Shielding Requirements.

2.1.9. Fire Suppression

Provide and install all new sprinkler piping, sprinkler heads, pump (if required), and detection devices. Connect to the existing fire alarm system and fire water system at point of service to the building.

2.1.10. Plumbing

• Provide and install new plumbing for sanitary and potable water service.

• Provide and install new water heater.

• Provide and install condensate drain for PET/CT equipment.

• Provide and install new sinks and dispensers.

• Provide and install new medical gas piping and valves, as required.

2.1.11. Heating, Ventilation and Air Conditioning

• Provide and install new HVAC units as required to support the heat load of the equipment and occupancy.

• Provide and install all new duct work, insulation, grilles, and diffusers.

• Provide and install new controls for the HVAC units.

• Provide and install new exhaust fans and duct work.

2.1.12. Electrical

• Provide and install a new 3 Phase, 480V main distribution panel will be installed.

• Provide and install new transformer.

• Provide and install a new Single Phase, 208/120V Panelboard.

• Provide and install all new wiring and conduit throughout the building.

• Provide and install all new led lighting fixtures and switches.

• Provide and install all new “In Use” and all required signage.

• Provide and install all new hospital grade receptables.

• Provide and install all new emergency lighting.

2.1.13. Communications

• Provide and install all new communication cabling from the existing network switch throughout the building

• Provide and install all new data/phone outlets.

2.1.14. Fire Detection and Alarming

• Provide and install all new fire initiating devices, signaling devices, conduit and wire, controls, and connect to the existing fire control panel.

2.1.15. Exterior Improvements

2.1.15.1. Existing mechanical alcove shall be enclosed and used as interior space.

2.1.15.2. Repair exterior stucco finish where there is damage or where an exterior opening has been filled. Stucco finish to match the existing finish.

2.1.15.3. Paint the entire exterior of the building.

2.1.15.4. Provide and install new steps and ADA compliant ramp for new front entrance.

2.1.15.5. Provide and install new steps for new Mechanical Room entrance.

2.1.15.6. Provide and install new concrete pad for HVAC equipment.

2.2. Design Phase

2.2.1. Site Investigation

2.2.1.1. The DB Contractor shall document existing site conditions, studies, surveys, analyses, and reports along with any additional services and/or tests that are required to fully document the project.

2.2.1.2. The DB Contractor must verify and ensure existing space sizing, dimensions, and structural locations before proceeding with the design submittals.

2.2.1.3. The DB Contractor shall use information collected from site visits and interviews of the building’s maintenance crew to develop full plans and specifications for the project. Any conflict between the intent of this project and code requirements or specifications shall be brought to the attention of the COR for direction within 14 calendar days of contract being awarded.

2.2.2. Design Narrative

2.2.2.1. All design concepts must indicate space requirements and narratives of the proposed systems.

2.2.2.2. Design narratives must clearly explain the design intent and how it fulfills the requirements of the statement of work.

2.2.2.3. Design narratives must show all calculations for the intended design.

2.2.3. Schematic Development (SD)

2.2.3.1. SD Design

Develop schematic designs based on owner supplied drawings, information obtained during the site investigation and information obtained during design charette.

2.2.3.2. SD (35% Design) Submission

The following deliverables are required, at a minimum, for the 35% submission:

• Schematics including floor plans and distribution plans.

• Final report on the evaluation of existing services and special studies to verify existing conditions.

• Report on interviews and information collected from

Maintenance and End User about the space.

• OFE Equipment/Furniture spreadsheet started by the TIL and

Programming with the end user.

• Finish samples.

• Preliminary finish schedule for pricing

• Definitions of any special permits.

• Submission review meeting.

2.2.4. Design Development (DD)

2.2.4.1. DD Analysis and Calculations

Conduct analysis and provide supporting documentation for system selections and optimizations.

2.2.4.2. Construction Work Sequence Planning

In coordination with the COR and the services affected, develop, maintain, and update a construction work sequence plan addressing:

• Construction phasing approach.

• Use of any fast tracking to achieve best value for the government.

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning.

• Possible labor and/or material shortages.

• Ordering of long-lead delivery materials.

2.2.4.3. Design Guides and Specifications

2.2.4.3.1. The DB Contractor shall use VA Program Guides, Design

Manuals and Master Specifications, available in the

Technical Information Library (TIL) on VA Website address:

(http://www.cfm.va.gov/til/), in preparing the Construction

Documents for the project. However, should the DB

Contractor determine that deviation from such standards and specifications is necessary or beneficial to the Government, http://www.cfm.va.gov/til/ he shall promptly submit a request in writing to the

Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

2.2.4.3.2. All codes referenced in the VA TIL guides, manuals and specifications are to be the current edition of the code as of the date of issuance of the task order.

2.2.4.4. DD (65% Design) Submission

The following deliverables are required, at a minimum, for the 65% submission:

• Drawing set including:

o Floor plans o Sections o Elevations o Structural o Mechanical o Electrical o Plumbing o Life Safety o Communications

• Draft specifications.

• Energy Manager report.

• Initial cost estimate.

• TIL Compliance Report.

• QC report in coordination between disciplines.

• Report to present to End User and ELT.

• Checklist of corrected/resolved items from previous VA design review.

• Submission review meeting.

2.2.4.5. DD (95% Design) Submission

The following deliverables are required, at a minimum, for the 95% submission:

• Pre-final set of drawings

Shall be ready for a third-party Fire and Life Safety Review.

• Pre-final set of specifications

Shall be ready for a third-party Fire and Life Safety Review.

• Pre-final report for End User and ELT.

• Estimate to include any deducts.

• Final OFE Equipment/Furniture spreadsheet.

• Final Finish Samples.

• Final QC report.

• Final Energy Manager report.

• Final SEPS report.

• Checklist of corrected/resolved items from previous VA design review.

• Submission review meeting.

2.2.5. Review Submissions

Submit documents for VA review and comment to the Contracting Officer’s

Representative (COR) as specified below. VA review of the DB

Contractor’s work product shall not be construed by either party to relieve the DB Contractor from its professional responsibility to execute drawings, specifications, and other work submissions with due care and in accordance with acceptable professional standards.

1) Schematic Design (SD) Plans Submission (35%): The DB Contractor shall submit electronic (pdf) copies of all submitted items for this submission to the COR by the date specified in the POP.

2) Design Development (DD) Plans Submission (65%): The DB

Contractor shall submit electronic (pdf) copies of all submitted items for this submission to the COR by the date specified in the POP. This design shall incorporate all applicable codes and standards necessary to complete an independent Fire and Life Safety Code Review in accordance with VHA Directive 7712 Fire Protection Code Reviews of

Delegated Construction Projects.

3) Design Development (DD) Plans Submission (95%): The DB

Contractor shall submit electronic copies of all submitted items for this submission to the COR by the date specified in the POP.

4) 100% Final Construction Drawings (Sealed by Architect and Engineer):

The DB Contractor shall submit two (2) half size drawings, two (2) hard copies of cost estimates, two (2) hard copies of design narrative/analysis, two (2) hard copies of design computations and calculations, two (2) hard copies of bound and edited specifications and electronic (pdf and CAD) copies of all submitted items for this submission to the COR.

5) Certification of A/E Seal: At the final review, the DB Contractor will present the completed set of contract documents. Each Contract

Drawing shall bear the seal and signature of the registered professional architect or engineer responsible for its design. The seal and signature shall be affixed for the final scheduled review stage of each phase of the Construction Documents section. A principal of the

DB Contractor firm under contract to the VA will be required to provide a signed certification that all drawings and calculations have been properly signed and sealed by the appropriate individual for each discipline, in accordance with the rules and regulations of the local

State licensing authority. This certification shall be forwarded to the

Contracting Officer upon the completion of the Contract Documents.

2.3. Construction Phase

2.3.1. Pre-construction Kickoff

The DB Contractor is required to participate in a pre-construction kickoff meeting to review the mobilization plan and preliminary schedule.

2.3.2. Schedule of Values

The DB Contractor shall prepare and submit a schedule of values for the approval by the COR.

2.3.3. Construction Delivery Phase Record Keeping

Refer to the General Requirements section of this SOW for Record

Keeping requirements.

2.3.4. Construction Phase Progress Meetings and Reporting

Refer to the General Requirements section of this SOW for Progress

Meetings and Reporting requirements.

2.3.5. Construction Safety Program

2.3.5.1. Members of the construction execution team are required to attend

VA construction safety training before the start of any construction activities. At least a weeks’ notice is required to schedule safety training.

2.3.5.2. The DB Contractor is responsible for all subcontractor’s safety programs in that they adhere to the VA’s safety program requirements.

2.3.5.3. Members of the construction execution team are only allowed to perform work within the designated construction area and any ancillary areas as defined by the construction documentation.

2.3.5.4. It is the DB Contractor’s responsibility to have all required risk assessments completed prior to the start of construction.

2.3.5.5. It is the responsibility of the DB Contractor to acquire and maintain all permits required to complete the construction on schedule.

2.3.5.6. It is the responsibility of the DB Contractor to maintain a clean and safe work environment.

2.3.5.7. It is the responsibility of the DB Contractor to acquire PIV credentials required, in a timely manner, as not to affect the construction schedule.

2.3.6. Construction Schedules

The DB Contractor shall maintain a schedule in accordance with the requirements in the General Requirements section of this SOW and shall notify the COR of any known or anticipated deviations from the schedule.

2.3.7. Submittal Processing

2.3.7.1. It is the responsibility of the DB Contractor to prepare a submittal schedule and to ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

2.3.7.2. Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review to maintain the project schedule.

2.3.7.3. Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

2.3.7.4. Expedite the processing of submittals to minimize approval times.

2.3.8. Inspections and Testing

2.3.8.1. The DB contractor shall develop a field inspection and testing plan and conduct test in accordance with the construction specifications.

2.3.8.2. Conduct construction safety (OSHA) inspections as required.

2.3.9. Requests for Information (RFI)

2.3.9.1. Each RFI shall include a specific description of the issues requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

2.3.9.2. Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

2.4. Closeout

2.4.1. Final Inspection

Participate with the COR in conducting inspections and follow-up inspections to administer resolution of the punch-list items.

2.4.2. Punch-Lists

After the COR certification that the work or each designated portion thereof is substantially complete, assist the COR in conducting a final inspection and preparing a punch-list documenting remaining work, along with follow-up inspections to administer resolution of punch-list items.

2.4.3. Operations and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals and the final construction specifications.

2.4.4. Warranties, Guarantees and Certificates.

Prepare and submit warranties, guarantees, and certificates ensuring that the rights and responsibilities are clearly defined.

2.4.5. Final As-built Drawings and Specifications

The DB contractor shall prepare and submit final approved CAD as-built drawings and electronic (pdf) as-built specifications to the COR within 15 calendar days after project completion.

2.4.6. Personnel Training

It is the DB Contractors responsibility to facilitate the training of operating and maintenance staff of the delivered facility and equipment.

2.4.7. Closeout Inventory

As a condition for the COR certification of substantial completion, provide an inventory list of all items to be turned over to the COR and a spare parts list for all equipment.

3. APPENDIX A - PURPOSED FLOOR PLAN

4. APPENDIX B - LEAD SHIELDING REQUIREMENTS

5. APPENDIX C – SPECIFICATION SECTION 01 00 00 -

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work to Renovate Building 207 for PET/CT as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical

Center COR.

C. This project will involve a Design/Build Contractor, henceforth referred to as the

DB contractor

D. All employees of DB contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: James H. Quillen VAMC, this project will involve a Design/Build Contractor to provide Architectural, Engineering and

Construction services that, at a minimum, include the demolition, design, renovation and construction services to create a fully functional PET/CT clinic that meets all current codes and standards. This will involve complete demolition of finishes and services within the building and modifications to the exterior and interior to accommodate the required safety and service clearances for the

PET/CT equipment to be installed.

1.4 CONTRACT DOCUMENTS FOR CONTRACTOR

A. Contract documents may be obtained from the website where the solicitation is posted.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The DB contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. DB contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the DB contractor shall give one week’s notice to the

Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the

Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close or shut down the project site and order DB contractor’s employees off the premises in the event of a national emergency.

The DB contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. The DB contractor shall provide duplicate keys and lock combinations to the

Contracting officers representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The DB contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for DB contractor and its employees for parking in designated areas only. Contractor to coordinate with

VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on

Government premises to areas authorized or approved by the Contracting

Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the

Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of the Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work to interfere as little as possible with normal functioning of the

Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to the Medical Center areas required to remain in operation.

3. Where access by the Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems, they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR.

I. Building No. 207 will be vacated by Government immediately after date of receipt of Notice to Proceed and turned over to Contractor.

J. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks.

Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees

F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or

Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for the Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems, they shall be cut and capped at suitable places where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

M. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

N. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must always be open to traffic with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Shall note any discrepancies between drawings and existing conditions at site.

2. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and COR.

B. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are listed on the statement of work or will be conveyed to the DB contractor during design phase. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the

Government. When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with

Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the

Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the

COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are…