36C24920Q0207.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S299 Floor Mat Service, LT, 626 37129 36C24920Q0207 07-06-2020 11:00

CENTRAL TIME, CHICAGO, USA

N

SBA

812332 Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 Thomas Nicholls Thomas.Nicholls@va.gov thomas.nicholls@va.gov 615.225.3435

PLEASE SEE PLACES OF PERFORMANCE LISTED IN THE

STATEMENT OF WORK (SOW)

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 Effective 06-05-2020.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 812332, with a small business size standard of $41.5 million.

The FSC/PSC is S299.

The Nashville VA Medical Center is seeking to purchase floor mat services.

All interested companies shall provide quotations for the following:

STATEMENT OF WORK (SOW)

Floor Mat Services

GENERAL:

The Contractor shall provide all labor, materials, equipment, transportation and supervision necessary to provide initial inventory of mats in the styles, sizes and quantities; and ongoing cleaning, maintenance and replacement services at the Veteran’s Health Administration Facilities shown in Paragraph 3 below.

BACKGROUND:

Tennessee Valley Healthcare System (TVHS) is an integrated healthcare system comprised of Medical Centers, the Alvin C. York Campus in Murfreesboro, TN, and the Nashville Campus in Nashville, TN, and many community based outpatient clinics in Tennessee and Kentucky.

TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. The Nashville Campus is the only VA facility that supports all solid organ transplant programs, including total in-house kidney and bone marrow transplants. The Alvin C. York Campus is a network referral center for mental health services, geriatrics, and extended care. TVHS provides a full range of specialized medical services.

PLACES OF PERFORMANCE:

3400 Lebanon Pike Murfreesboro, TN 37129

1310 24th Avenue South Nashville, TN 37212

6098 Debra Rd Suite 5200, Bldg 6200 Chattanooga, Tennessee 37411

HOURS OF OPERATION: Monday – Friday 8:00 a.m. to 4:30 p.m. except federal holidays.

FEDERAL HOLDAYS

1. New Year’s Day

2. Birthday of Martin Luther King, Jr.

3. Washington’s Birthday

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veterans Day

9. Thanksgiving Day

10. Christmas Day

PERIOD OF PERFORMANCE: One Base year with the possibility of four one-year options.

PERFORMANCE REQUIREMENTS:

a. The Contractor shall provide an initial approximate inventory of the following styles, sizes and quantities of mats. Actual inventory will be based on the needs at the time the contract is awarded. The Contractor is responsible for verifying quantities and locations with TVHS staff. It is strongly encouraged the Contractor conducts a pre-bid walk-through.

* Rubber Kitchen Mats (twice per week) Nashville, Nutrition & Food Service: 6 mats (replaced between 7-9 AM or 2-4 PM) Alvin C. York, Nutrition & Food Service: 0 mats Nashville, Canteen: 6 mats Alvin C. York, Canteen: 15 mats ** Anti-Microbial/Anti-Fatigue Mats (twice per week) Nashville, Nutrition & Food Service: 4 mats (replaced between 7-9 AM or 2-4 PM) Alvin C. York, Nutrition & Food Service: 3 mats (replaced between 1-2:30 PM) Nashville, Canteen: 13 mats Alvin C. York, Canteen: 2 mats ^ SPS Area Anti-Microbial/Anti-Fatigue Mats: Mats will be purchased against this contract and mats shipped to TVHS by the contractor. TVHS staff will place these mats. (monthly)

b. The Contractor shall perform initial placement of mats throughout the inside and outside of each VA location.

c. The contractor shall clean, sanitize, maintain, and replace mats once per week unless otherwise noted.

d. Contractor shall remove soiled mats and replace them with clean, sanitized mats.

e. Soiled mats shall be professionally cleaned and returned to inventory stock.

f. When mats are replaced, if the replacement mat is temporarily left in a rolled state will not be left in a manner that will create a hazardous condition such as a slip, trip or fall.

PHASE IN/PHASEOUT:

At the time the contractor is given the notice to proceed there will be a two-week phase-in phase-out overlap period. This time frame will be allowed for the existing contractor to remove their mats and the new contractor for placement.

CHECK IN/SECURITY:

a. Check In:

The Department of Veterans Affairs locations are Government facilities requiring proper identification for all personnel entering the grounds/facilities. Contractor shall be required to comply with all security and personnel identification processes at each facility.

Contractor Check-In: The contractor's employees shall report to the location’s designated VA Contracting Officer’s Representative (COR), prior to the performance of each service.

b. Security:

(1) Contractor shall maintain a current listing of employees performing this contract. The list shall include the employee’s name, address, phone number, social security number, level of security and position. The list shall be validated and signed by the company Facility Security Officer and provided to the Contracting Office and COR. An updated listing shall be provided when an employee’s status or information changes. The Contractor has 24 hours to inform the Contracting Office and COR that an employee’s status has changed.

(2) Contractor and Staff shall comply with all VA security requirements.

(3) Contractor personnel shall report to the COR any information or circumstances of which they are aware that may pose a threat to the security of Department of Veterans Affairs personnel, contractor personnel, resources and classified and unclassified information.

(4) Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or their contractor owned or privately-owned vehicle while on the property of the designated VA Locations listed in SOW Section 3.

(5) If the Contracting Officer (CO) finds it in the best interest of the Government he/she may at any time during the performance of this contract order the Contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons or violation of on-site building rules. In the event that it becomes necessary to replace any Contractor personnel for any of the above reasons, the Contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These charges will not be billable to the Government.

(6) In the event of an accident on the Department of Veterans Affairs property or involving Government personnel or property, the Contractor shall submit a report immediately to the COR in letter form that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

(7) The Contractor shall not hold any discussions or release any information relating to the contract to anyone not having a direct interest in performance of this contract, without written consent of the CO or the COR. This restriction applies to all news releases of information to the public, industry or Government agencies.

(8) The Contractor shall not advertise information about projects preformed for this contact without Government review and approval. Advertisement is considered but not limited to promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, newspapers and similar promotions.

(9) The Contractor will be provided an electronic access badge for building access.

(10) The Contractor must provide an annual inventory count for each floor mat they service during the final quarter each year they hold the contract to the COR. This is to account for the many changes that occur due to additions, and subtractions based on clinic moves and needs of the many services.

(11) The Contractor shall allow the addition of 10 mats over the course of the year without the need for a modification for cost to the contract.

(12) The Contractor shall perform at least 51% of the work covered in this scope.

ADMINISTRATIVE:

a. Federal holidays or weekends:

Unless directed by the COR, work at the site(s) shall not take place on Federal holidays or weekends. When a holiday falls on Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the U.S. Government agencies.

b. Deliverables:

A trip ticket or service ticket shall be completed by the contractor and provided to the COR upon completion of each weekly service at each location.

c. Invoice:

Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted to VA Electronic Payment System http://www.fsc.va.gov/einvoice.asp.

(1) A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Purchase Order Number

1. Itemization of mats serviced

1. Dates service performed

1. Location of service performed

1. Total amount due

(2) A separate invoice will be prepared for each facility and submitted monthly in arrears The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” March 2020

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” OCT 2018

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” MAR 2020

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Clause) The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[X] (ii) Alternate I (MAR 2020) of 52.219-28.

[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[X] (57) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

All quotes shall be sent to Thomas Nicholls Thomas.Nicholls@va.gov The following are the decision factors:

IAW FAR 15.102-2, Award will be made in the basis of the lowest priced offer.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Any questions or concerns regarding this solicitation should be forwarded in writing via email addressed to Thomas Nicholls at Thomas.Nicholls@va.gov, subject line: Mat Service. Questions shall be submitted NO LATER THAN June 26, 2020 @ 1000 CST.

Quotations shall be received not later than 3:00pm CST July 06, 2020. Quotes must be submitted via email to Thomas.Nicholls@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Please reference the following wage determinations applicable to this requirement:

2015-4643 Rev. 13 https://beta.sam.gov/wage-determination/2015-4643/13?keywords=2015-4643&sort=-relevance&index=wd&is_active=true&page=1

2015-4647 Rev. 13 https://beta.sam.gov/wage-determination/2015-4647/13?keywords=2015-4647&sort=-relevance&index=wd&is_active=true&page=1

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