36C24919Q0456-0001000.docx

36C24919Q0456 00001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-23-2019 none 90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24919Q0456 08-23-2019

X X X

X

The purpose of this amendment is to provide responses to quoter questions received by August 22, 2019, 12pmCT.

See next page for responses.

David B. Milner, Jr.

Contracting Officer

CONTINUATION PAGE

Below are the responses to questions received by quoters on or before August 22, 2019, 12pmCT. Amended paragraphs are shown as blue underlined text or red strikethrough.

1. The pickup frequency is listed as daily. Is this M-F, or 7 days a week?

RESPONSE: Pickups will occur Monday through Friday except as noted for federal holidays

Table A is amended as listed below.

MONDAY - FRIDAY

(35) 28 Gallon Containers

The VA reserves the right to increase or decrease the pickup frequency, estimated Number of Containers listed in Table A through a bilateral modification at no additional cost. The additional containers will be purchased at the prices quoted.

2. 1.1. “All Labor” Please confirm that ‘all labor’ does not refer to packaging the containers up for transport as this is a requirement of the generator.

RESPONSE:

1.1 is amended:

1.1 The contractor shall furnish all labor, materials, transportation, tools, equipment, containers, and supervision necessary to provide transportation and disposal of the following wastes for the Memphis VAMC, Memphis, TN and surrounding Community-Based Outpatient Clinics (CBOCs) listed in the Performance Work Statement. The Memphis VAMC staff will package the containers up for transport.

3. 1.1 “Daily” Please define Daily? 7 days/week or 5 days/week?

RESPONSE: See Question 1 Response

4. 1.1 Containers: Are 28 Gallon containers acceptable in the clinics also?

RESPONSE: No. 28-gallon containers are not acceptable at the CBOCs

5. 1.1 RMW and TCW- Do you know what percentage of each type of waste (in pounds) is produced? Is the VA open to 2 pricing line items? One for each? The COR should be able to provide this info for all vendors otherwise we will have to provide a blended rate which would be unfair to any vendor who is not the incumbent and already has this information. If this information is not provided to all vendors a blended rate (autoclave and incineration combined) will result in elevated pricing and again will be unfair to all vendors but in favor of the incumbent. Incineration costs for TCW is significantly higher than autoclave disposal.

RESPONSE: See Amended Price Schedule at the end of this document which now includes separate line items for RMW and TCW transportation and disposal.

6. 1.1 “The VA reserves the right to increase or decrease the pickup frequency, estimated number of containers listed in Table a through a bilateral modification at no additional cost. We are asking as additional services result in higher costs for vendors.

RESPONSE: See Amended Price Schedule at the end of this document. If additional containers are required, a modification will be issued for the type container, quantity, and location.

Table B is Amended:

Table B. Pick Up Location Addresses

The VA reserves the right to increase or decrease the pickup locations in Table B through a bilateral modification. The additional containers will be purchased at the prices quoted.

7. RFI #1 – 1.7 of the solicitation refers to the contractor’s response to spills, please confirm that the required response is for spills that occur while waste is being handled by the contractor.

RESPONSE: Para 1.7 is amended:

1.7 While the medical waste in the possession of the contractor, the contractor shall be responsible for reporting to the COR all spills regardless of quantity, and all personnel exposures. Such reports shall first be reported by telephone immediately following the incident and shall be followed up in writing no later than seven (7) days after the initial report. When reporting a spill, the following information shall be furnished: (1) Quantity spilled; (2) Exact location of spill; (3) Containment procedures initiated; and (4) Clean-up and disposal procedures. If any spills occurred during contract performance these shall be briefly summarized. Include: quantity spilled, personal injury involved, assistance required, and a narrative summarizing all on-scene visits made by local, state or federal officials. The Contractor shall be solely responsible for all spills or leaks during the performance of the contract. The contractor agrees to clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal and local laws and regulations, at no cost to the Government.

8. RFI#2 – Pricing, there are two separate methods of destruction that would need to be used, autoclave and incineration. The price per pound for each method is very different. In order to provide the VA with the best possible pricing could the VA separate the line items with estimated weight for waste that requires autoclave and estimated weight for waste that requires incineration?

RESPONSE: See Amended Price Schedule at the end of this document which now includes separate line items for RMW and TCW transportation and disposal.

9. RFI#3 – If the answer to RFI#2 is no, can the VA provide historical information about the percentage of waste that requires each method?

RESPONSE: See Amended Price Schedule at the end of this document which now includes separate line items for RMW and TCW transportation and disposal.

10. RFI#4 – Table A under 1.1 of the solicitation states pickup frequency for the VAMC Memphis is daily, please confirm that daily refers to all weekdays not weekends.

RESPONSE: See Question 1 Response

B.2. PRICE/COST SCHEDULE

The contractor shall furnish all labor, materials, transportation, tools, equipment, containers, and supervision necessary to provide transportation and disposal of the following wastes for the Memphis VAMC, Memphis, TN and surrounding Community-Based Outpatient Clinics (CBOCs) listed in the Performance Work Statement Work.

The contractor's maximum amount is 2.0 million pounds The contractor's minimum guaranteed amount is 10,000 pounds Ordering Periods: The contract will have five ordering periods as listed in the price schedule below. Task orders may only be placed by NCO-09 contracting officers The contractor shall only invoice for actual pounds of medical waste collected and disposed of. The estimated quantities listed in the Table below are not guaranteed amounts.

ITEM INFORMATION

ORDERING PERIOD 1: OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020

Transport and Dispose of Regulated Medical Waste per the Performance Work Statement

Transport and Dispose of Trace Chemotherapy Waste per the Performance Work Statement.

Additional 32-gallon Container Price. Additional containers will be ordered through a modification to the task order

Additional 28-gallon Container. Additional containers will be ordered through a modification to the task order.

ORDERING PERIOD 2: OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021

Transport and Dispose of Regulated Medical Waste per the Performance Work Statement.

Transport and Dispose of Trace Chemotherapy Waste per the Performance Work Statement.

Additional 32-gallon Container Price. Additional containers will be ordered through a modification to the task order

Additional 28-gallon Container. Additional containers will be ordered through a modification to the task order.

ORDERING PERIOD 3: OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

Transport and Dispose of Regulated Medical Waste per the Performance Work Statement.

Transport and Dispose of Trace Chemotherapy Waste per the Performance Work Statement.

Additional 32-gallon Container Price. Additional containers will be ordered through a modification to the task order

Additional 28-gallon Container. Additional containers will be ordered through a modification to the task order.

ORDERING PERIOD 4: OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023

Transport and Dispose of Regulated Medical Waste per the Performance Work Statement.

Transport and Dispose of Trace Chemotherapy Waste per the Performance Work Statement.

Additional 32-gallon Container Price. Additional containers will be ordered through a modification to the task order

Additional 28-gallon Container. Additional containers will be ordered through a modification to the task order.

ORDERING PERIOD 5: OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024

Transport and Dispose of Regulated Medical Waste per the Performance Work Statement.

Transport and Dispose of Trace Chemotherapy Waste per the Performance Work Statement.

Additional 32-gallon Container Price. Additional containers will be ordered through a modification to the task order

Additional 28-gallon Container. Additional containers will be ordered through a modification to the task order.