S02 RFP 36C24826R0057.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 66

36C24826R0057

X

3/2/2026

TBD 675-26-1-3590-0001

675-25-802

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

Aldwyn Singleton 407-538-1130

Project Title: Design Build (DB) Connect Reclaim Water at Lake Baldwin Campus

Project Number: 675-25-802

Project Location: Lake Baldwin VA Clinic, 5201 Raymond Street, Orlando FL 32803

Magnitude of Construction: In Accordance With (IAW) Federal Acquisition Regulation (FAR) 36.204 (e) the Magnitude Of

Construction is between $500,000.00 and $1,000,000.00

NAICS: 237110 - Water and Sewer Line and Related Structures Construction

Service Code: Y1NZ - Construction of Other Utilities

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in the solicitation, the procurement is a Two-Phase Design Build, IAW FAR 36.3. One (1) solicitation will be issued covering both phases. In Phase One, proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I

Refer to solicitation instructions for Phase I cutoff date for submission of Request for Information (RFI), or

Questions (if any). No Site Visit will be conducted during Phase I of this solicitation.

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs): This requirement is set-aside for VETCERT certified SDVOSBs

All offerors must comply with all solicitation terms and conditions.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

10 661

X X 52.211-10

X

Via Email 11:00 AM EST

03-23-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Aldwyn Singleton

VA-VHA-RPOE-2024-0079

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

STATEMENT OF WORK

I. Definitions and Acronyms

II. Scope of Work

A. General Requirements

B. Reclaim Water Connection Specific Project Requirements

C. Parking Lot Expansion Specific Project Requirements

D. Deliverables

E. Bid Deductions

III. Design and Document Requirements

A. Design Requirements

B. Design Review Submissions

C. Design Review Meetings

D. Construction Documents

E. Construction Specifications

F. Electronic Media

G. Professional Licensing

H. Approved Construction Documents

IV. Construction Period Services

A. Pre-Construction Meeting

B. Weekly Meetings

C. Site Visits & Inspections

D. Disputes, Interpretations, and Clarifications

E. Other submittals

F. Project record drawings

G. Shop drawings and submittals

H. Inspections and Testing

I. Review of Documents and Work Acceptance

J. Project Close-Out

K. As-Built

V. Submittals

VI. Scheduling, Phasing, and Working Hours

VII. Safety Requirements

VIII. Project Classification

IX. Government Furnished Information

X. Resources

XI. Records Management Language for Contracts

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2025) (DEVIATION FEB 2025)

2.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION (NOV 2021)

2.4 52.216-1 TYPE OF CONTRACT (APR 1984)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014)

2.6 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESSES (JAN 2023) (DEVIATION)

2.10 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SUPPLIES AND PRODUCTS (DEVIATION) (JAN 2023)

2.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

2.12 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

2.13 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

2.15 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

2.16 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

2.17 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) ALTERNATE I (APR 2019)

2.18 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT 2020)

2.19 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

2.20 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD SERVICES (OCT 2018)

2.21 SUPPLEMENTAL INSURANCE REQUIREMENTS

2.23 IT CONTRACT SECURITY

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

BASIS FOR AWARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH (10 pages max.)

PHASE ONE - FACTOR 2: TECHNICAL QUALIFICATIONS (10 pages max.)

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD

PHASE TWO EVALUATION FACTORS

PHASE TWO – FACTOR 1: DESIGN AND CONSTRUCTION METHODS (10 pages max.)

PHASE TWO - FACTOR 2: SCHEDULE AND IMPACT TO FACILITY (3 pages max. excluding schematic)

PHASE TWO - FACTOR 3: KEY PERSONNEL AND WARRANTY SUPPORT

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

LINE ITEM 0001 DESIGN-BUILD SERVICES -

Project No. 675-25-802 Connect Reclaim Water at Lake Baldwin

The Contractor shall provide design and construction services, all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of a project described herein and other specific tasks as further defined in the Statement of Work (SOW).

PERIOD OF PERFORMANCE: 661 calendar days after Notice to Proceed (NTP) issuance.

Design Phase: Shall be completed no more than 347 calendar days from issuance of

NTP.

Construction Phase: Shall be completed no more than 314 calendar days from Design completion and Government acceptance.

PRINCIPAL NAICS CODE: 237110 - Water and Sewer Line and Related Structures Construction PRODUCT/SERVICE CODE: Y1NZ - Construction of Other Utilities

0002 1.00 JB

LINE ITEM 0002 - DEDUCT ALTERNATE NO. 1

Proposed work associated with the proposed parking lot improvements. This would include permitting and Construction Period Services correlated with the parking lot construction.

Project will have a 225-calendar day design phase and a 134-calendar day construction phase. Shall be completed no more than 359 calendar days.

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

Lake Baldwin VA Medical Clinic 5201 Raymond Street Orlando, FL, 32803

1.00

STATEMENT OF WORK

Design-Build (DB) Connect Reclaim Water at Lake Baldwin Campus Project Number: 675-25-802

I. Definitions and Acronyms

1. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA), is the procurement by the

Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

2. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

3. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract.

6. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

7. Design-Build Team A/E (DB Team): This term, as used herein, refers to the entire Design-Build Team

(Contractor, A/E and any subcontractors), all inclusive.

8. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. This assessment shall be completed before beginning work.

9. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

10. Request for Proposal (RFP): A solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

11. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety

Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

12. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

13. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations

(JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

14. Orlando Utilities Commission (OUC): Orlando Utilities Commission provided electricity and water services to the facility.

15. St. John’s River Water Management District (SJRWMD): Water management authority having jurisdiction for

Consumptive Use Permit (CUP) and Environmental Resource Permit (ERP).

16. Florida Department of Transportation (FDOT): A Department of Transportation agency providing design and construction standards for transportation and roadway projects.

17. Competent Person (CP): One who can identify existing and predictable hazards in the surroundings or working conditions that are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

18. Florida Department of Environmental Protection (FDEP): The state's lead agency for environmental management, stewardship, and regulation, responsible for protecting air, water, and land.

II. Scope of Work

A. General Requirements

1. The Orlando VA Health Care System (OVAHCS) is seeking professional design services from a Design-Build

(D/B) firm to develop and furnish the design and construction for (1) connection to a reclaim water main and

(2) paving of an existing parking lot.

2. Contractor shall provide all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal (RFP).

3. All proposals shall provide both design and construction services for this project. Services shall be divided into two parts:

(1). Connection to reclaim water main.

(2). Construction of an asphalt paved parking lot.

4. Site work shall conform to OUC, FDOT, and SJRWMD requirements (see definitions and acronyms).

5. Contractor shall also provide a Quality Level B Topographic Survey. Ground Penetrating Radar shall be required to determine the extent of existing utilities. The survey shall be provided to the VA, signed and sealed by a Florida Professional Surveyor and Mapper in hard copy and digital format. The survey shall also identify any boundaries and rights-of-way within the limits of work.

6. This project will design and construct all the elements to connect the Lake Baldwin VA campus irrigation system to the City of Orlando’s incoming reuse utility feed, located within the property boundary at the main entrance on Raymond Street.

7. The Lake Baldwin VA campus irrigation system currently pumps water from an underground aquifer for the site’s irrigation needs. The St. John’s River Water Management District (SJRWMD) requires the lowest quality water to be utilized where technically, economically, and environmentally feasible.

8. A separate study assessed the feasibility of this effort and found it to be feasible to connect to the City’s feed. The Contractor shall install new piping, fittings, valves, pumps, flow sensors, electrical wiring, connections, controllers, site work, etc. to connect to the City’s incoming feed.

9. Contractor shall also pave the gravel parking lot located southwest of Building 500 and stripe the lot with parking spaces. An additional entry point for the lot shall be constructed on the north side of the lot. Project requirements are further defined below in Section II(B), Specific Project Requirements.

10. It is anticipated that the City of Orlando will require as-builts for this proposed scope of work.

B. Reclaim Water Connection Specific Project Requirements

1. Currently irrigation for the Lake Baldwin Campus occurs under an SJRWMD Consumptive Use Permit (CUP).

The proposed scope of work shall include connecting to the City’s reclaim water line.

2. Plans, specifications, and construction for reclaim water connection shall be in accordance with the City of

Orlando Engineering Standards Manual, latest addition.

3. The contractor shall be responsible for submitting and obtaining permits through the applicable jurisdictions.

4. Tap into the City’s reclaim water main and then route the piping to the nearest connection point at the gravel lot located on the south side of the facility.

5. The D/B team shall determine the best route for the piping and conduct a ground-penetrating radar (GPR) survey prior to digging or earthwork.

6. Piping that is run to the nearest point of connection shall include a gate valve and flow sensor just after tapping into the City’s reclaim water line.

7. Contractor is responsible for obtaining the hydraulic grade line information required to determine the pressure of the existing reclaim water main.

8. If required based on tie-in pressure, a new 6-horsepower (hp) in-line booster pump motor (or as sized by the

D/B team) set on a concrete pad with sod work after completion shall also be installed. The new pump shall be sized to ensure adequate head pressure for water distribution to the entire campus for its irrigation needs.

9. Electrical wiring and conduit shall be run to the new pump from the nearest electrical panel located at the gated side entrance to the campus. The electrical engineer shall confirm the capacity of the electrical panel and feed.

10. Install wireless controls for communication with the main controller, located at the current aquifer pump location between Building 502 (Central Energy Plant) and Building 504 (Green Team Clinic), to allow for monitoring of the reclaimed water system and for the capability to remotely shut off the feed from the City in an emergency situation. Power shall be provided from the nearest power source, ensuring adequate power can be provided to the controller.

11. Verify connections of the main controller and ensure that the irrigation system is able to communicate with the main panel at the existing aquifer location. The intent is for the VA to have the same capabilities to view and control all zones from this frontend as it currently has with the aquifer system.

C. Parking Lot Expansion Specific Project Requirements

1. Contractor shall pave the gravel lot to the south of the facility with asphalt and stripe the lot with parking spaces. Refer to Attachment A of this SOW for a conceptual layout.

2. The contractor will be responsible for submitting and obtaining permits through the applicable jurisdictions.

3. A construction fence shall be provided around the site to deter staff and the public from entering the area.

4. The parking lot shall be designed to accommodate large, small, and accessible vehicles. An AutoCAD Vehicle

Tracking or AutoCAD AutoTurn plan shall be provided to the VA to ensure proper turning radii are met.

Additionally, the design shall be in accordance with the City of Orlando Code of Ordinances.

5. A new entry point to the parking lot shall be added on the north side of the lot from the existing lot.

Contractor is to provide the VA with two (2) design options (excluding the one provided by the VA) during the schematic design phase for this new entry for VA to select. The D/B team will design according to the

VA’s selection.

6. This site currently has an ERP approved under SJRWMD permit 28025-2. Based on research, the latest approved permit did not account for the gravel parking lot. Since an additional impervious area will be added, a new ERP will be required.

7. The contractor will be responsible for providing drainage calculations, a drainage report, and plans required to obtain an SJRWMD ERP.

8. Stormwater storage shall be provided in accordance with SJRWMD Handbook Volume II, latest edition.

9. Contractor is responsible for contacting and obtaining all required water permits and permissions from the

St. John’s River Water Management District (SJRWMD), or authority having jurisdiction (AHJ), to ensure any environmental issues are addressed due to potential runoff from the paving work.

10. Ensure and provide all required notifications of work to VA and other approving authorities prior to start of work. The work plan shall be well documented. Work will not commence until all proper approvals have been obtained and cleared by the required authorities.

D. Deliverables

1. Deliverables shall include a drainage report and calculations and design plans showing the reclaim water connection and proposed parking lot.

2. Permit applications shall be provided to the VA in a timely manner so the applicable signatures may be obtained. Permit applications may include those for City or Orlando, OUC, FDEP, and SJRWMD. Contractor shall confirm the applications required.

3. The deliverable shall also include a cost estimate for the construction and delivery of the final product as described in Section II(B) and Section II(C) of this SOW.

4. A draft of deliverables shall be submitted to the VA COR within 21 calendar days of completion of the site visit at that site. VA will review within 14 calendar days and provide comments for changes and clarifications.

5. Contractor shall provide the final report, incorporating all VA comments, within 14 calendar days of receipt of VA comments.

6. Plans, calculations, reports, and permits shall be provided to the VA in hard copy and electronic format.

7. The plans and drainage report/calculations shall be signed by a licensed Florida Professional Engineer.

8. Plans, calculations, and specifications that are signed and sealed by a Florida licensed architect or interior designer shall be signed and sealed in accordance with FAC 61G1-16.005.

9. Plans, calculations, and specifications signed and sealed by a Florida Professional Engineer shall be signed and sealed in accordance with FAC 61G15-23.001.

E. Bid Deductions

1. Base scope of work shall include the reclaim water connection as defined in Section II(B) of this RFP. Base scope of work shall also include an access driveway addition to the northern portion of the existing gravel parking lot. Refer to Attachment A Parking Lot Concept.

2. The bid deduction shall be to exclude any of the proposed work associated with the proposed parking lot improvements. This would include permitting and construction period services related with to the parking lot construction.

III. Design and Document Requirements

A. Design Requirements

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new buildings and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and aesthetic qualities of a building.

Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government.

4. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from, codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken without receipt of written approval from the Contracting Officer.

5. No action may be brought against the VA, and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable

Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Submissions

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six

(6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing, etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%), and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage, a post review may be required, the cost of which will be borne by the DB

Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by the engineer and architect of record.

4. Each review submission package shall include three (3) hard copy sets two (2) Full Size & one (1) Half Size and one (1) PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s

Contracting Officer Representative (COR), the VA Contracting Officer (CO), and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of

Work, the Design-Build Team A/E shall be responsible for preparing and submitting for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the

Master Specifications located in the TIL. The Specifications shall be contractor-modified to include VA

Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and

Construction of Health Care Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7. Contractor shall be responsible for submitting as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close-out documents.

C. Design Review Meetings

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members, as appropriate for the specific package to be reviewed, and others. The Design-Build Team A/E members will each allow for one(1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a) The VA’s receipt of the design review submission package.

b) The review meeting.

c) DB team’s receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality

Assurance/Quality Control.

D. Construction Documents

1. Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E.

2. Construction plans shall include, but are not limited to (Reference Program Guide, PG-18-15, Volume C),

• Cover Sheet

• Civil

i. General Notes

ii. Existing Conditions Plan – survey showing the existing infrastructure, utilities, GPR information, right of way, parcel line, etc.

iii. Stormwater Pollution Prevention Plan – Shall provide information required to meet the stormwater pollution requirements with the City of Orlando. Details shall also be provided for the silt fence and inlet protection.

iv. Demolition Plan – Shall identify the limits of the site and utility demolition. Shall also identify any items that are to remain and be protected in place.

v. Proposed Layout and Geometry Plan – Shall identify the dimensions and layout of the proposed parking area and drainage swale area. Shall also identify locations of proposed or relocated light poles.

vi. Proposed Grading and Drainage Plan – Shall identify contours (1.0’ intervals for landscape and 0.1’ intervals for hardscape). Spot elevations shall also be provided at critical points and changes in slope. It is expected that the parking lot can sheet flow to the proposed swale shown in Attachment A of this RFP. At this time, it is not anticipated that stormwater infrastructure will be proposed or will need to be relocated.

vii. Proposed Utility Plan – Shall identify the utility connections and layout. Plans shall identify length, material, diameter, cover, etc., in accordance with the City of Orlando Specifications.

viii. Site and Utility Details – The engineer shall provide the applicable details for construction.

These can include City of Orlando and FDOT details.

• Mechanical, Electrical, Plumbing (MEP)

i. Proposed Lighting Plan – Shall show the relocated light and proposed lighting required to meet photometric requirements for the proposed parking lot. The electrical plan shall be provided as shown below.

ii. Mechanical Plan & Details – Shall identify any mechanical needs required for this SOW. At this time, it is unknown if a booster pump will be needed.

iii. Electrical Plan & Details – Shall identify any electrical needs required for this SOW.

E. Construction Specifications

1. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

a) The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. Utility infrastructure must comply with City of Orlando and/or OUC requirements;

b) Other data as appropriate to clearly identify the product that will be used in the construction of the project, i.e., shop drawings, product data, and samples as required by the VA documents; and

c) The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

F. Electronic Media

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format, AutoCAD version 2025 (.dwg) or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in AutoCAD version 2020 and later or PDF format for use in preparing the construction drawings, if possible.

3. Design review submission specifications, final Construction Document submission specifications, and other 8

1/2 by 11 formatted material will be executed in electronic format, Microsoft Word, with all “Mark-Ups”

(changes) visible.

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft

Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2025 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from all claims, damages, losses, and expenses, including, but not limited to, attorney’s fees arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2025 and backward compatible format. The designer/contractor will submit an AUTOCAD copy (as build drawings) after the completion of the project and before closeout to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

G. Professional Licensing

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such a license by the state shall appear on the final construction documents.

The architect/engineer whose seal is shown will be known as the Architect/Engineer of Record. The Design-

Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

3. Plans, calculations, and specifications that are signed and sealed by a Florida-licensed architect or interior designer shall be signed and sealed in accordance with FAC 61G1-16.005.

4. Plans, calculations, and specifications signed and sealed by a Florida Professional Engineer shall be signed and sealed in accordance with FAC 61G15-23.001.

H. Approved Construction Documents

1. The final construction document submission package will be submitted by the Design-Build Team A/E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the

Design-Build Team A/E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents.

including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA-supplied comments from the earlier 25%, 50% and 75% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post-submittal may be required, the cost of which will be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for the construction of the project.

IV. Construction Period Services

A. Pre-Construction Meeting

1. The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the

VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide an overview of the design.

B. Weekly Meetings

1. The DB team shall assume weekly meetings will take place after the pre-construction meeting until the close-out of the project.

2. During these meetings, the contractor shall present a 4-week look-ahead schedule to aid in coordination and transparency of the project.

C. Site Visits & Inspections

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate throughout the stage of construction to determine in general if the work being performed is in accordance with the approved construction drawings.

2. During the construction, period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officer’s Representative (COR). COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies, or solutions to issues discussed.

A site inspection report, which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations, and additional actions required, shall be furnished to the COR within three (3) workdays following the site visit date.

D. Disputes, Interpretations, and Clarifications

1. Upon written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

E. Other submittals

1. The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc., as required by the VA RFP specifications, to the VA Project Manager/COR.

F. Project record drawings

1. The Design-Build Team A/E will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

G. Shop drawings and submittals

1. The DB A/E shall check government-furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data, and review the color, texture, and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA. The

VA will have final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

H. Inspections and Testing

1. DB A/E shall be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and shall generate a Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. DB A/E shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB A/E shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward the approved inspection and testing document or lists to the VA for final disposition.

I. Review of Documents and Work Acceptance

1. On closeout of Construction Period Services, the Design-Build Team A/E shall certify that the Contract

Documents requirements and intent have been satisfied, workmanship is Professional, and at an acceptable level, submittals and other DB-supplied Documents as required in the Contract Documents are in order and stamped approved. However, the Government’s final acceptance of the Work is at the discretion of the A and shall be authorized in writing by the VA Contracting Officer only.

J. Project Close-Out

1. The Design-Build Team A/E shall comply with the requirements in the “General Conditions”, Section 01001, and “General Requirements”, Section 01010, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

K. As-Built

1. The Design-Build Team A/E shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. Drawings shall be submitted in AutoCAD 2025 format (or earlier) and shall reflect the actual as-built conditions. Stamp drawings in large red bold letters “AS-BUILT” in the lower right-hand corner of all drawings. Drawings shall be submitted on full-size consistent with previous requirements herein.

V. Submittals

1. The contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc., as required by the VA RFP specifications, to the VA Project Manager/COR.

2. Contractor shall submit documentation of OSHA construction safety course.

3. General Contractor License and Insurance.

4. Submittals as per Construction Documents and Specifications.

5. Warranties.

VI. Scheduling, Phasing, and Working Hours

1. All work hours MUST be coordinated with the project’s COR. Some VA areas may be conducive to work being completed DURING Weekends, Holidays, Evenings, and Nights (WHEN) hours, so as not to interfere with normal Hospital functions. However, most work shall be conducive DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours must be requested by the Contractor at least fourteen (14) calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

2. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

3. Length of Project

a) Project will have a 347-calendar day design phase and a 314-calendar day construction phase for a total of

661 calendar days. Please refer to Program Guide PG-18-15, Volume C, for document requirements.

i. From Notice to Proceed, Design-Build Team A/E shall have 15 calendar days to perform due diligence on the existing SJRWMD permit applications.

ii. Design-Build Team A/E shall submit Schematic Design drawings to 25% within 30 calendar days of completion of due diligence. Allow 15 calendar days for VA review.

iii. After the VA approval of schematic design drawings, the consultant shall have 15 calendar days to coordinate a pre-application meeting with the SJRWMD. The owner shall be in attendance.

iv. Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 45 calendar days. Allow 15 calendar days for VA review.

v. Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 30 calendar days. Allow 15 calendar days for VA review. At this phase the 75% design development plans and associated drainage report shall be submitted to the applicable permitting agencies. The VA anticipates a four-month (122 calendar days) permitting duration with SJRWMD.

vi. Design-Build Team A/E shall submit Construction Document drawings to 100%, which incorporates the VA’s comments on the 75% submission within 30 calendar days. Allow 15 calendar days for VA review.

At this phase the 100% Construction Documents and associated drainage report shall be submitted to the City of Orlando. The VA anticipates a four-month permitting (122 calendar days) duration with the City of Orlando

b) Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

c) Project’s construction phase MUST be completed in no more than 314 days from Design completion and Government acceptance.

d) Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

B. Length of Project (Base Bid – Parking lot and Reclaimed Water)

a. Project will have a 225-calendar day design phase and a 134-calendar day construction phase. This provides a total of 359 calendar days. Please refer to Program Guide PG-18-15, Volume C for document requirements.

i. From Notice to Proceed, Design-Build Team A/E shall submit Design Development drawings to 50% within 30 calendar days. Allow 15 calendar days for VA review.

ii. Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 30 calendar days. Allow 15 calendar days for VA review.

iii. . Design-Build Team A/E shall submit Construction Document drawings to 100%, which incorporates the VA’s comments on the 75% submission within 30 calendar days. Allow 15 calendar days for VA review. At this phase the 100% Construction Documents shall be submitted to the City of Orlando. The VA anticipates a three-month (90 calendar days) permitting duration with the City of Orlando.

c) Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

d) Project’s construction phase MUST be completed in no more than 120 days from Design completion and Government acceptance.

e) Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

VII. Safety Requirements

A. All contractors personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting

Officer a copy of current certificates identifying successful completion of the training prior to executing work for the

Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by

OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of the Contractor’s CP, nor act on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The

Contractor shall submit an Activity Hazard Analysis and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

B. Contractor shall submit documentation of OSHA construction safety course for all personnel.

VIII. Project…