S06 Attachment_RFI Log - Questions and Answers - 36C24826Q0480_4 Pages.pdf

RFI Log FY26: NRM (PROJ: 548-23-112) BB Upgrade Exterior Signage and Wayfinding

RFQ # 36C24826Q0480

RFI

Number

Question VA Response

Reference Sheet, Section of

Detail

Dated Received

1Q: Do you have a list of recommended signage vendors that can meet the plans and specification requirements?

04/24/2026

1R: VA Response:

The specified products and processes are common within the industry. Offerors are expected to include vetted providers with established positive track records providing and installing the specified products.

05/04/2026

2Q: Are there any off-hours required for this project? 04/28/2026

2R: VA Response:

Refer to 12R VA Response

05/04/2026

3Q: Has the VA finalized the location of the emergency room sign?

04/28/2026

3R: VA Response:

The location of the Emergency Entrance Identification Signs (XC3, XC4) and Emergency Department Identification Sign (XW20) is provided in the Exterior Sign Program Documents 100% Submittal Part 2 of 4 (21 February 2025)

Sign XC3

• Page 14 of 140: Sheet

AP06

• Pages 36, 37 of 140: Sign Type Page 1 of 2, Sign Type Page 2 of 2

Sign XC4

• Page 15 of 140: Sheet

AP07

• Page 38 of 140: Sign Type

Sign XW20

• Page 23 of 140: Sheet

AP15

• Pages 108, 109 of 140:

Sheet 1 of 2

4Q: Regarding sign type Xi1, is there an approved alternate EMC board that can be used instead of Watchfire?

04/28/2026

4R: VA Response:

Daktronics with equal or better resolution is an approved alternate.

5Q: Will existing poles be reused? 04/28/2026

5R: VA Response:

Existing pole usage is provided in the Exterior Sign Program Documents 1005 Submittal Part 2 of 4 (21 February 2025)

Section 04: Sign Message Schedule(s)

05/04/2026

6Q: Will a dumpster be allowed on-site? If so, what is the maximum size allowed?

04/28/2026

6R: VA Response:

Dumpster no larger than 40 CF will be allowed on site and will be positioned and maintained in accordance with VA Project Manager guidance.

7Q: Will the full-size samples be used for the final installation or remain the property of the VA?

04/28/2026

7R: VA Response:

Full-size samples, if provided, should be treated as review/mockup items unless the contract documents or approved submittals specifically permit use for final work.

If the contractor proposes to use the full-size samples as part of the final installation, the sample must conform to all approved requirements listed in drawings, specifications, and VA Signage Design Manual requirements.

Final acceptance is still subject to A/E review, VA inspection and approval. In addition, use of sample in final installation does not waive any contract requirements or warranty obligations

Additional information:

Construction Specifications (21 February 2025)

• Division 01 – General Requirement s

• Division 10 - Specialties

8Q: For bidding clarity, please confirm the full extent of contractor responsibility for electrical work associated with illuminated signage, including trenching, conduit, wiring, and connections to existing electrical panels.

Electrical Scope Responsibility

04/28/2026

8R: VA Response:

The contractor is responsible for the full extent of the electrical work associated with signage installation and operation to include trenching, conduit, wiring, and connections to existing electrical panels.

9Q: Please confirm that final sign footing design, including engineering calculations and any required geotechnical considerations, is the responsibility of the contractor.

Structural / Footing Design Responsibility

04/28/2026

9R: VA Response:

The final footing design, including engineering calculations and any required geotechnical considerations, is the responsibility of the contractor in accordance with the VA requirements, manufacturer requirements, contract documents, applicable codes, and field-verified conditions. Signed/sealed calculations by a Florida registered structural engineer shall be provided.

These shall be submitted for A/E-VA review and approval prior to installation.

Additional information:

Construction

• Division 01 – General Requirement s

• Division 10 – Specialties

• Division 27 - Communicati ons

05/04/2026

10Q: Are the sign quantities and locations shown in the drawings to be considered final for bidding purposes, or should contractors include allowances for field verification and potential adjustments?

Sign Quantities & Field Verification

04/28/2026

10R: VA Response:

Field verification is considered part of the Contractor’s coordination responsibility and does not, in itself, establish entitlement to additional cost or time. Any potential adjustments that differ from the contract documents shall be submitted to the VA and the AE for review and potential approval prior to fabrication or installation.

11Q: Please clarify the required extent of site restoration following removal of existing signage, including expectations for concrete, asphalt, landscaping, and surface finishes.

Existing Sign Removal & Site Restoration

04/28/2026

11R: VA Response:

Site restoration requirements shall comply with requirements included in the construction specifications for this project.

Additional Information:

Construction

12Q: Please provide any known phasing requirements, restricted access areas, or limitations on working hours due to ongoing hospital operations that should be considered in the contractor’s schedule and pricing.

Phasing, Access & Work Hour Constraints

04/28/2026

12R: VA Response:

Contractor’s schedule and pricing should be based upon the contract documents. Any work outside normal hours or restricted access should be submitted in advance for VA review and approval. Contractor shall work with the VA project management staff to review and approve proposed phasing.

13Q: We respectfully request an extension of the current bid date from May 13, 2026, to May 27, 2026.

04/24/2026

13R: VA Response:

Proposals due: 06/03/2026 at 10:00 AM EST

05/05/2026