Attachment 9 PWS rev1 03-20-2026.docx

PERFORMANCE WORK STATEMENT

MEDIUM VOLTAGE CABLE REPLACE (DAN-4)_(rev.1 03-20-2026)

1. Introductions:

This is a non-personal service contract for the procurement of replacement medium voltage cables. The Government shall not exercise any supervision or control over the contractor service providers performing the services herein. Such service providers shall be accountable solely to the contractor, who is responsible to the Government. The contractor shall provide all the labor, materials, equipment, and transportation necessary to conduct the survey, collect information, perform analysis, and produce the required deliverables.

The Orlando VA Healthcare System (OVAHCS) Facilities Management Service (FMS), located at 13800 Veterans Way, Orlando, FL 32827, mission is to provide, operate, and maintain a "state of the art" facility service program in support of our Veterans Health Care System. It is responsible for the Health, Safety, and Well-Being of the Staff, Patients, and Veterans at the OVAHCS hospitals and Outpatient Clinics.

2. Background:

The normal power circuit to the Lake Nona Clinic are faulted and/or unreliable. The medium voltage circuit DAN-4 is the normal circuit powering the Clinic substation SS-CN1; and is the alternate power source for Clinic substation SS-CN3. It was third party VLF tested and the report indicated a catastrophic failure of two phases, requiring it to be locked out of service and switched to the redundant feeder. A visual inspection of manholes NA2-1 and NA2-4 in the duct bank series noted splices in them that show signs corrosion and degradation.

3. Objective:

The main objective of this requirement is to replace the circuit with new conductors and terminations as required to restore power to critical infrastructure without splices. However, splices shall only be installed if the cable lengths are exceeded and cannot be avoided upon approval from contracting officer. Each circuit in each manhole shall have a fire taped service loop installed on the racks.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all tasks. The contractor shall establish all mechanical and electrical connections according to National Electric Code (NEC) and existing commercial standards. The contractor shall comply with Occupational Safety and Health Administration (OSHA) safety standards as required for installation.

Place of Performance:

The place of performance shall be Orlando VA Medical Center, located at 13800 Veterans Way, Orlando, FL 32827.

4. Period of Performance:

The contract performance shall be completed as soon as possible.

5. Hours of Operation:

a. The contractor shall perform work during normal hours from Monday through Friday, 8:00 a.m. to 4:30 p.m. However, repairs may be required after hours and/or on weekends in order to minimize the impact on medical center operations.

b. Evening Hours: TBD as needed (4:30 p.m. to 10:00 p.m.).

c. Weekend Hours: TBD as needed (8:00 a.m. to 4:30 p.m.).

d. The contractor shall coordinate with the VA Point of Contact (POC) when evening and weekend hours work is needed or scheduled.

e. The contractor shall coordinate with the VA Point of Contact (POC) for all scheduled outages and safe clearance.

6. Government Holidays:

a. The contractor shall not perform work on Federal holidays or when the Government facility closes due to local or national emergencies, administrative changes, or similar Government-directed facility closings. Government shutdowns occur when the Government refuses passage of key bills resulting in the cession of some or all operations by the Government. If the Department of Veterans Affairs is affected by a Government shutdown during the period of performance, the contractor shall not provide services or submit claims against the Government during and after the shutdown. Recognized federal holidays are listed in Table 3.

b. Table 1.

Memorial Day

7. Task / Requirement:

The contractor is required to perform the following tasks:

a. DAN-4, Clinic Normal Power Circuit: The contractor shall replace all conductors and terminations for circuit DAN-4, which feeds from the Normal side-A switchgear in the Central Energy Plant through manholes NA2-1, NA2-2, NA2-3 and NA2-4 to Clinic substation CN1-S1 without splices. The total circuit length is approximately 2,3001,000 linear feet; the contractor shall verify to ensure this is correct. The contractor shall procure and install three (3) new (15KV, 4/0 AWG copper, MV-105, EPR, Shielding) cables and one (1) each (15KV, 4/0 XHHW copper ground cables), conductors, fire taping and associated materials. New feeders shall meet or exceed electrical specifications as faulted cables being removed. Feeders shall be terminated, torqued, and fire-taped in accordance with National Electric Code, industry, manufacturer and switchgear standards. The contractor shall utilize approved cable pulling procedures, equipment and rigging in accordance with cable manufacturers’ specifications throughout the installation process. The contractor shall provide a service loop in all manholes and install new and/or repair existing cable support and racking as needed. The contractor shall replace and/or repair all manhole grounding conductors with exothermic weld or high compression type connections as needed for the installation and repair of the new circuit and adjacent circuit bonding. All feeders shall be labeled and placarded with appropriate nomenclature as before the demo in each manhole and endpoint. The contractor shall certify new cables for operation by megger testing and VLF testing (via 3rd party certified testing company) and provide report upon completion to VA POC.

b. Add interstitial trough: The contractor shall cut, rethread existing 4” rigid conduit riser pipe and install a new 6” x 6” x 48”or greater galvanized steel junction box trough on level 4M interstitial space at the midpoint between the four 90-degree bends to allow for pulling and rigging installation of new cabling in the ideal location. Contractor shall provide appropriate conduit support(s) where needed in accordance with the National Electric Code.

c. Add DAN4/5 cubicle troffer: The contractor shall correct violations in the Centeral Energy Plant A-side Normal switchgear cubicle DAN4 & DAN5 rear cubicles. The contractor shall install new OEM troffer from rear duct bank entrance to upper cubicle per specification and demo out old flexible conduit code violation to match other cubicles. The contractor shall reroute DAN4 cables into the correct (front) duct bank serving the lower cubicle.

d. SS-CN1, Switch S1/S2: The contractor shall repair or replace substation CN1-S1/S2 GE BreakMaster Load Interrupter damaged KIRT key mechanical interlock switch for feeders DAN-4 and DAN-17.

7.1. Special Instructions:

a. The VA will provide no tools, equipment, or labor except as noted in this PWS.

b. The contractor shall provide all equipment, labor, tools, safety equipment and means necessary to pump out and drain manholes daily prior to and during work activities.

c. Government holidays are non-workdays for the contractor unless previously arranged with the VA POC or VA technical representative.

d. The contractor shall inspect the underground ducts, vaults, and adjacent conductors for signs of potential failure or collapse and make recommendations as needed. The contracting officer must authorize any additional work prior to start.

e. If the repair exceeds the contract’s cost or is outside the contract’s scope, the contractor shall stop all repairs and discuss further options with the VA POC and CO before proceeding.

f. The contractor shall contact the VA POC seven (7) days before the project begins to get information on assigned parking spaces and other pertinent instructions.

g. The contractor shall notify the VA POC at least seven (7) days prior to start so notifications to facility management and occupants of the upcoming scheduled power outage can be sent and coordinated.

h. The VA POC will coordinate all outages, switching and facilitate safe clearance for de-energized work to be performed safely by the contractor.

i. The contractor shall be solely responsible for the LOTO process and the safety of their employees IAW: NFPA 70E and OSHA standards. The contractor shall test and validate all circuits are de-energized prior to work start daily.

8. Deliverables:

a. The contractor must remove all refuse, rubbish, scrap materials, and debris caused by its operation, to the extent that at all times the work site shall present a neat, orderly, and workmanlike appearance.

b. All procedures shall be completed according to the requirements of the above Performance Work Statement and warranty all work for not less than 1 year.

c. The contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment.

d. When working in accordance with this contract, the contractor shall follow all applicable OSHA and confined spaces standards. The contractor shall deliver daily confined space documents/logs to the VA POC at the end of each week.

e. The contractor may make recommendations for changes and improvements that may be pertinent to meet this scope of work only to the extent indicated in this agreement. No additional services will be made without the prior approval of the contracting officer.

f. No process or materials shall be employed in such a manner that they will introduce additional hazards into the occupied space.

9. Performance Requirement Summary:

a. The performance of a service will be evaluated to determine whether it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide all repair services that meet or exceed standards. After the work is completed, the contractor shall ensure that the work area is clean and debris-free. All installed components shall be inspected for functionality by the contractor before acceptance by VA POC.

Quality Level Surveillance Method Remedies

acceptable level

days at no additional costs to the Government.

level

days at no additional costs to the Government.

Table 2

b. Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the PRS Matrix. The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

c. Whenever the CO notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within three (3) days, or as otherwise authorized by the CO, after the notification in writing by the VA POC without affecting the regularly scheduled work.

d. Upon satisfactory completion by the contractor and acceptance by the VA POC of the work completed per this Performance Work Statement, payment will be approved. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings and/or deduction to be determined by the CO.

10. RECORDS MANAGEMENT OBLIGATIONS:

a. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

b. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

i. includes VHA records.

ii. does not include personal materials.

iii. applies to records created, received, or maintained by contractors pursuant to their VHA contract.

iv. may include deliverables and documentation associated with deliverables.

c. Requirements

i. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

ii. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

iii. In accordance with 36 CFR 1222.32, the contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

iv. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

v. The contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

vi. The contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

vii. The contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

viii. The contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

ix. The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

x. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

xi. Training. All contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

d. Flow down of requirements to subcontractors

i. The contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

ii. Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.