S02 Rqst for Quals 36C24826Q0305 2.3.26.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJE

CT*

FY26: NRM (PROJ: 673-26-123) Study Sanitary System Building 100

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 33637

SOLICITATION NUMBER* 36C24826Q0305

RESPONSE DATE/TIME/ZONE 02-23-2026 10:00 AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1DA

NAICS CODE* 541330

PLACE OF PERFORMANCE James A. Haley Veteran’s Hospital

13000 Bruce B. Downs Boulevard

Tampa FL

POSTAL CODE 33612

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525

Tampa FL 33637

POINT OF CONTACT* Contracting Officer

Stacy Figlinski

Stacy.Figlinski@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov

URL DESCRIPTION Dept of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Stacy.Figlinski@va.gov

EMAIL DESCRIPTION Contracting Officer

DESCRIPTION

TASK ORDER PROPOSAL REQUEST (TOPR) – REQUEST FOR QUALIFICATIONS

SOLICITATION NO. 36C24826Q0305

ISSUE DATE: 02/03/2026

SUBMISSION DUE DATE & TIME: 02/23/2025 at 10:00 AM (ET)

***PLEASE SUBMIT A RESPONSE IF YOUR FIRM INTENDS TO NOT SUBMIT QUALIFICATIONS

FOR THIS REQUIREMENT.***

PROJECT NUMBER: 673-26-123

PROJECT TITLE: Study Sanitary System Building 100

LOCATION: James A. Haley Veteran’s Hospital, 13000 Bruce B. Downs Boulevard, Tampa, FL 33612

INTRODUCTION: This document contains basic information and minimal requirement guidance for a VISN 8 professional architectural and engineering services requirement that is competed within the pool of VISN 8 AE MATOC firms. The Government intends to award based on the evaluation of submitted qualifications and answers to attached interview/discussion questions. The submitted interview/discussion answers will only be evaluated on the firms that are determined to be most highly qualified for this requirement based on a Technical Evaluation of the firm’s submitted qualifications. Firms may reference specific information in their lead contract’s SF 330s in this project qualification submission.

PROJECT SUMMARY: Provide professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design services for NRM Project Number 673-26-123, entitled Study Sanitary System Building 100 at the James A. Haley Veteran’s Hospital, 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes but is not limited to site investigation to field verify existing conditions, designing, and preparing drawings, specifications, cost estimates, and construction period services for all disciplines required for this project. The design shall conform to all applicable VA Design Manuals, VA Master Construction Specifications, ASHRAE, NFPA, NEC, latest editions, among other applicable standards. A/E shall refer to the Technical Information Library (TIL) at Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov). The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work outlined in the SOW/SOT (see attached to this TOPR/Request for Qualifications).

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs-VHA-SAO East Network Contracting Office (NCO) 8 Construction Team 2

PRIMARY POINT OF CONTACT: Stacy Figlinski EMAIL: Stacy.Figlinski@va.gov

GENERAL INFORMATION:

1. SITE VISIT: An organized site may be scheduled if requested by the most highly qualified firm.

2. CONTRACT CLAUSES: All general conditions, special provisions and contract procedures included in the respective lead VISN 8 AE MATOC are applicable to this requirement. When a lower price has been established or ordering requirements have been modified by the Task Order, those modified terms will apply to the order made pursuant to it and take precedence over the contract. Any unique terms and conditions of an order issued under the contract that are not a part of the applicable IDIQ will govern. In the event of an inconsistency between the terms and conditions of a Task Order and the Contractor's IDIQ, other than those identified above, the terms of the IDIQ will take precedence.

3. STATEMENTS OF WORK/STATE OF TASKS: All applicable statements of work/tasks, drawings and other associated documents/attachments will be provided. No hard copies will be made available to proposing contractors.

4. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: Task orders are 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB certification. Proposals submitted by non-certified AE MATOC SDVOSBs shall be excluded from award consideration.

5. SDVOSB AND SAM REGISTRATION: The CO/CS will confirm SDVOSB status three times prior to award. The Government will review VET CERT to confirm SDVOSB status when qualifications are submitted, when pricing is submitted by the most highly qualified firm, and prior to award. Firms must be certified SDVOSBs who are a small business for NAICS 541330. Additionally, firms shall be registered in SAM to receive award.

6. LIMITATIONS ON SUBCONTRACTING: (Reference 13 CFR 125.6 for further information): By submission of an offer and execution of a task order, the Offeror agrees that in performance of the task order, the concern and those subcontractors that are similarly situated, will perform at least fifty (50) percent of the cost of the task order, not including the cost of materials.

7. CONSTRUCTION PROJECTS: In accordance with FAR 36.209 Construction Contracts with Architect- Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

8. TASK ORDER PERFORMANCE PERIOD: 200 calendar days after issuance of award (or issuance of a notice to proceed) that is performed in concurrent or sequential phases as indicated in the SOW or

SOT.

BASIS FOR AWARD: After the most qualified firm for the Task is identified, that firm will be provided an RFQ. The most highly qualified firm shall submit pricing on a VA Form 6298 and negotiations with that firm may commence. If negotiations with the most highly qualified firm are not successful, discussions with that firm will be terminated and an RFQ will be sent to the next most highly qualified firm. This process will continue until an award is made or the solicitation is cancelled.

QUALIFICATION PREPARATION AND EVALUATION INFORMATION:

PROPOSAL PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of qualification submissions, offerors must follow the instructions contained herein. For qualification submissions to receive full consideration for selection as most qualified, offerors should ensure that the information furnished in support of the proposal is factual, accurate, complete, and directly responds to the requirements of this TOPR. Each submission in response to this request shall consist of the following:

1. Qualifications Submission. Submission is limited to no more than six (6) pages excluding questionnaires, CPARs, answers to discussion/interview questions and the cover page. All pages beyond the limit will not be evaluated. Font size shall be no less than 10 pitch and must be clearly legible.

2. Interview/Discussion Question Answers: Answers to discussion/interview questions will be limited to five (5) pages. Interview questions will be evaluated for all firms determined qualified for the requirement as evaluated by the Technical Evaluation Board.

EVALUATION OF QUALIFICATION SUBMISSION: The selection of the most highly qualified firm for this task order is based on your firm’s submissions in response to this request and how it is interpreted by the evaluation team. The technical evaluation board may reference the SF 330s of the lead contract, but this submission must provide the information necessary for the evaluation team to determine your firm’s qualifications for this requirement. It is incumbent on the firms to articulate their understanding of the SOW/SOT in this submission. Firms must clearly identify the personnel to be used during performance of this project, their specific qualifications, their capacity to perform work, experience in completing this type of project and past performance information on similar projects. Selection and evaluations shall be conducted using a two-step evaluation process, pre-selection evaluation of qualification submissions and selection after evaluation of discussion/interview questions. Each Qualification Submission shall be evaluated using the criteria listed below.

FACTOR/CRITERIA/ELEMENT

****Factors are in descending order of importance****

FACTOR 1 – PROFESSIONAL QUALIFICATIONS

Professional qualifications necessary for satisfactory performance of mechanical survey and infrastructure repair of Piping, Plumbing System, or similar as indicated for this project.

FACTOR 2 – CAPACITY

Describe your approach and ability to meet the proposed schedule. Contractor must certify that it will meet the required period of performance (negotiable to a shorter time frame).

FACTOR 3 – RELEVANT EXPERIENCE & TECHNICAL COMPETENCE

Submit information on the relevant experience and technical competence of the prime firm and all subcontractors as it applies to this scope of work, in addition to experience in the geographical area of the project and knowledge of the locality.

Include two Government and/or private experience projects that best illustrate the proposed team’s specialized experience in work of similar size, scope, and complexity with at least 95% of the work completed. Applicable projects over five years from completion of the date of Qualification Submission may evaluated less favorably. Any projects submitted above the two maximum requested shall not be considered during the evaluation. All projects provided in the Qualification Submission must involve some effort or contribution from a firm, office, branch, or individual team member proposed to perform work under this task order.

FACTOR 4 – RELEVANT PAST PERFORMACE

Submit past performance for same or similar requirements as listed in Factor 3 completed within the last 7 years. Government also reserves the right to evaluate past performance on previously awarded task orders under the IDIQ contract and other information that may be available.

CONTRACTOR PERFORMANCE QUESTIONNAIRE

36C24826Q0305

Note: If a CPARS is not available, each contractor will send this questionnaire to the individual who will provide Past Performance information for relevant projects. The individual completing the questionnaire may send the form directly to the Contracting Specialist or to the Contractor for submission.

a) The prime firm will fill out Section A

b) The past performance evaluator fills out Section B including the performance elements.

c) The prime firm emails the completed form(s) to the Contracting Specialist or requests the past performance evaluator to send directly.

The below-named contractor is participating on a Task Order for VISN 8 architectural and engineering professional services.

Please return the completed questionnaire to the following Email address: Stacy.Figlinski@va.gov or to the contractor for submissions.

CONTRACTOR PERFORMANCE QUESTIONNAIRE for 36C24826Q0305

SECTION A - CONTRACT INFORMATION (TO BE COMPLETED BY A/E

FIRM)

A/E Firm’s Name:

Address:

Point of Contact Name: POC Phone Number:

POC Email:

Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

Contract Location: Contract Title: Contract Number:

Delivery/Task Order Number (if applicable): Period of Performance:

Dollar Amount of Contract: $

SERVICES PERFORMED:

SECTION B - CLIENT INFORMATION (TO BE COMPLETED BY

CLIENT)

Company Name:

Phone Number (Including area code):

POC Name and Title: Email Address:

RATE EACH PERFOMANCE ELEMENT LISTED BELOW (1 THROUGH 4), BY CHECKING THE

APPROPRIATE NUMBER THAT BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR'S

PERFORMANCE.

5 = EXCEPTIONAL, 4= VERY GOOD, 3 = SATISFACTORY, 2 = MARGINAL, 1 =UNSATISFACTORY

1. Contractor provides, or provided, the required Professional A&E Services in accordance with the requirements (quality, quantity, timeliness) of the contract?

5 4 3 2 1

2. Does the Contractor provide design documents and specifications that are accurate? 5 4 3 2 1

3. Does the Contractor provide accurate invoices and timely? 5 4 3 2 1

4. Based on the contractor’s performance of this contract, provide a rating of the contractor’s overall performance.

5 4 3 2 1

In addition to the rating, provide any additional comments/observations not specifically addressed in the performance elements:

Date Questionnaire was completed (mm/dd/yyyy):

Client's Signature: Client’s Print Name:

Work Statement Project: 673-26-113 Study Sanitary System Building 100

I. Overview

1.1 Introduction/Project Intent

1. Introduction:

The James A. Haley Veterans’ Hospital (JAHVH) requires a comprehensive engineering study of the sanitary drainage and vent system in Building 100, a critical facility supporting inpatient and outpatient services. The purpose of this study is to:

Assess the current condition and configuration of the sanitary system.

Identify deficiencies, code violations, and capacity limitations.

Investigate recurring clogging issues caused by wipes and other non-dispersible materials.

Provide updated as-built documentation.

Recommend corrective actions and provide a cost estimate for future construction.

This study will support future design and construction efforts to modernize the sanitary infrastructure and ensure compliance with VA standards and applicable codes.

2. Project description:

The Contractor shall provide comprehensive services, including labor, supervision, and specialized expertise, to conduct a thorough evaluation of the sanitary drainage and vent system in Building 100 at the James A. Haley Veterans' Medical Center, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida 33612.

The Contractor shall provide all labor, supervision, tools, equipment, and professional services necessary to perform a comprehensive study of the sanitary system, with particular attention to recurring underground blockages caused by wipes and other non-dispersible materials. The study shall include:

Field verification of all accessible sanitary waste and vent piping systems.

Identification of pipe sizes, materials, slopes, and routing throughout the building.

Evaluation of fixture connections, cleanouts, floor drains, sump pits, and vent terminations.

Identification of code violations, corrosion, improper slopes, or capacity issues.

CCTV camera inspection of all accessible below-grade sanitary piping, with documentation of obstructions, pipe sags, and structural defects.

Coordination with architectural, structural, HVAC, and electrical systems to identify conflicts or constraints.

Development of updated single-line as-built drawings, including underground piping and problem areas.

Preparation of a comprehensive engineering report with findings, photographic documentation, video logs, prioritized recommendations, and cost estimates for corrective actions.

Contractor’s qualifications:

The Contractor shall meet the following minimum qualifications:

Licensed Professional Engineers (PE) in mechanical or plumbing disciplines, registered in the State of Florida.

Demonstrated experience with VA healthcare facilities, including familiarity with

VA design standards, infection control protocols, and operational constraints in active medical environments.

Proficiency in applicable codes and standards, including the International Plumbing Code (IPC), NFPA 99, and VA Master Specifications (Division 22).

Documented experience in sanitary system design, inspection, and cost estimating, particularly in healthcare or institutional settings.

Experience conducting camera inspections of underground sanitary piping systems, including documentation, condition assessment, and obstruction analysis.

Capability to analyze recurring clogging issues, identify root causes (e.g., wipes, improper slope, pipe degradation), and recommend both short-term and long-term mitigation strategies.

Ability to coordinate with multidisciplinary teams, including architectural, structural, HVAC, and electrical disciplines, to ensure comprehensive system evaluation and integration.

3. BACKGROUND:

The sanitary drainage and vent systems in Building 100 have experienced recurring blockages, particularly in below-grade piping, due to the accumulation of wipes and other non-dispersible materials. These obstructions have resulted in sewage backups, causing significant damage to floors and walls. The fire pump room is typically used as the access point for snaking and clearing these blockages.

There is concern that some sections of the system may be undersized, improperly vented, or deteriorated due to age and corrosion. Additionally, the facility lacks a complete and verified set of as-built drawings for its sanitary piping and vent systems.

Phase 1: Survey and Analysis Conduct a comprehensive field survey of all accessible sanitary and vent piping in

Building 100.

Identify and document all sanitary fixtures, floor drains, cleanouts, sump pits, and vent terminations.

Record pipe sizes, materials, slopes, and routing.

Perform CCTV camera inspections of all accessible below-grade sanitary piping, with focus on areas prone to recurring clogs (e.g., near the fire pump room).

Capture video footage and still images of pipe interiors and obstructions.

Coordinate with VA Engineering and Safety staff for access, infection control, and confined space entry compliance.

Phase 2: System Evaluation Analyze the condition of the piping systems for signs of corrosion, leaks, improper slope, or blockages.

Evaluate venting systems for compliance with IPC and VA standards.

Identify any cross-connections, improper fixture connections, or undersized piping.

Assess compliance with ADA, NFPA 99, and VA Master Specifications.

Review CCTV footage to identify structural defects, debris accumulation, and recurring clog zones.

Phase 3: Report Development Consolidate field data, CCTV inspection results, and findings into a draft engineering report.

Develop a narrative description of system condition, deficiencies, and risks.

Create red-lined as-built drawings and single-line diagrams of the sanitary and vent systems.

Include annotated video logs and photographic documentation of key problem areas.

Submit the draft report to the VA for review and comment.

Phase 4: Final Report and Deliverables Incorporate VA comments into the final report.

Finalize updated CAD drawings (Revit 2025 or current).

Provide a prioritized list of recommended repairs and replacements, including mitigation strategies for recurring clogs.

Include a risk-based assessment matrix and phased implementation plan.

Submit a signed and sealed engineering report with all supporting documentation, including video files.

Phase 5: Cost Estimating Prepare a detailed Independent Government Cost Estimate (IGCE) for all recommended corrective actions.

Include labor, materials, equipment, overhead, and contingency.

Provide cost breakdowns by system component and location in Excel format, including estimates for cleanout additions, pipe replacement, and trenchless rehabilitation options.

II. General Scope

The James A. Haley Veterans’ Hospital (JAHVH) in Tampa, Florida, requires a comprehensive survey and evaluation of the sanitary drainage and vent systems in Building 100. The purpose of this study is to:

Assess the current condition, configuration, and compliance of the sanitary system.

Identify deficiencies, code violations, or performance issues—particularly recurring underground blockages caused by wipes and other non-dispersible materials.

Develop a prioritized corrective action plan with cost estimates to support future design and construction efforts.

This study will provide:

Updated as-built documentation of the sanitary infrastructure.

A risk-based assessment of system deficiencies.

A detailed cost estimate for recommended repairs or replacements.

Video documentation of underground piping conditions via CCTV inspection.

The study shall include all accessible interior and exterior sanitary piping, vent stacks, fixture connections, cleanouts, floor drains, and associated components.

Total Period of Performance: 200 calendar days from the Notice to Proceed (NTP).

Scope of Services

The Contractor shall provide comprehensive services, including labor, supervision, and specialized expertise, to conduct a thorough evaluation of the sanitary drainage and vent system in Building 100. This evaluation shall include:

A detailed inventory of all existing sanitary drainage and vent piping systems within Building 100.

A survey of all accessible sanitary fixtures, floor drains, cleanouts, sump pits, and vent terminations.

Field verification of pipe sizes, materials, slopes, and routing.

Identification of code violations, corrosion, improper slopes, or capacity issues.

Evaluation of system performance and compliance with IPC, ADA, NFPA 99, and VA

Master Specifications.

CCTV camera inspection of all accessible below-grade sanitary piping, with documentation of obstructions, pipe sags, and structural defects.

Coordination with VA Maintenance staff to review historical clogging and repair records.

The Contractor’s responsibilities shall include:

Conduct the field survey and create a complete inventory of all sanitary system components.

Perform CCTV inspections and provide video logs and still images of underground piping conditions.

Update and develop single-line as-built drawings to accurately reflect the current sanitary infrastructure.

Prepare a comprehensive engineering report outlining system condition, recurring clogging issues, recommended repairs, and a detailed cost estimate.

Develop a risk-based prioritization matrix and provide interim safety recommendations where applicable.

Deliverables

A draft of deliverables shall be submitted to the VA COR within 150 calendar days of the NTP. The VA will review and provide comments within 20 calendar days. The Contractor shall submit the final report incorporating all VA comments within 30 calendar days of receipt, for a total project duration of 200 calendar days.

1. Signed and sealed detailed report by a professional engineer, including, at a minimum:

a. Inventory of all identified sanitary system components, including:

Location Color photographs of key components and areas of concern Pipe size and material Type of system (e.g., gravity drainage, venting) Noted deficiencies or special conditions (e.g., confined spaces, corrosion, access limitations)

b. CCTV Inspection Results:

Perform closed-circuit television (CCTV) camera inspections of all accessible below-grade sanitary piping serving Building 100.

Focus inspections on problematic areas, including those downstream of patient care zones and near the fire pump room.

Document the location, depth, and condition of all observed obstructions, pipe sags, root intrusions, or structural failures.

Coordinate with VA Maintenance staff to review historical snaking and repair records to correlate with observed conditions.

Include video footage and still images from the camera inspection in the final report.

Provide recommendations for mitigation, including:

Installation of additional cleanouts or access points.

Pipe replacement or trenchless rehabilitation (e.g., CIPP lining).

Behavioral or operational changes (e.g., signage, patient education).

Consideration of grinder pumps or macerators if appropriate.

c. Red-lined as-built drawings of the sanitary and vent systems (if available). If not available, provide marked-up architectural floor plans and civil site plans showing approximate locations.

d. Edited master specifications from the VA Technical Information Library (TIL) for sanitary piping systems (e.g., Division 22 specifications) for use in future construction projects.

e. Typical detail drawings for future replacement or repair of sanitary piping and vent systems.

f. Specific details and drawings for required replacement of any piping or components found to be heavily corroded or beyond repair, including transitions between materials.

g. Pipe support and hanger details, where required.

h. A narrated scope of work for use in a future construction project.

i. All drawings shall be submitted electronically in CAD format and as hard copies (1 full-size and 1 half-size set per location).

2. Risk assessment and interim safety recommendations for any identified deficiencies pending full system replacement or repair.

3. Review and recommendations for phased shutdowns or isolation of sanitary systems, if required for future construction. Include recommendations for additional cleanouts or access points to facilitate future work.

4. Cost estimates for the repair or replacement of all identified deficient components, including labor, materials, and contingencies.

Deliverables and Submission Requirements:

The Contractor shall provide the following deliverables in both digital and printed formats.

The final report shall include, at a minimum, the following elements:

Detailed Final Report:

As-Built Drawings: Updated single-line drawings of the sanitary drainage and vent systems, including pipe sizes, materials, slopes, fixture connections, and underground routing.

Evaluation Areas: Description of all areas and components evaluated during the field survey, including inaccessible or limited-access zones.

Photographic Documentation: Color photographs of sanitary system components, including piping, cleanouts, floor drains, vent terminations, and any observed deficiencies.

Hazard Evaluation: Identification and risk ranking of hazards such as corrosion, blockages, improper slopes, or code violations.

Cost Estimates: Estimated costs to bring the sanitary system into compliance, including labor, materials, equipment, and contingencies.

System Inventory: Inventory of all sanitary fixtures and appurtenances, including location, type, and condition.

Evaluator Credentials: Qualifications and experience of the personnel performing the evaluation.

Recommended Repairs: A comprehensive narrative outlining recommended repairs, replacements, and corrective actions, including prioritization based on risk and impact.

In addition to the deliverables already outlined in the original SOW, the Contractor shall also provide:

CCTV Inspection Report:

Pipe segment IDs, footage logs, and condition ratings.

Summary of observed obstructions, pipe sags, root intrusions, or structural failures.

Digital Video Files:

Submit in a structured format with timestamps and location references.

Include still image snapshots of key findings.

Updated As-Built Drawings:

Reflecting underground piping routes, cleanouts, and problem areas identified during the study.

Mitigation Strategy:

Prioritized list of corrective actions with cost estimates and risk ranking.

Include recommendations for cleanout additions, rerouting, or trenchless rehabilitation.

Specific Deliverables

Updated single-line as-built drawings of the sanitary drainage and vent systems.

Interim Safety Recommendations for any identified deficiencies that pose immediate risk to health, safety, or operations.

Action Plan for phased repair or replacement of deficient components, including:

Access improvements Cleanout additions Rerouting or system segmentation

Submission Requirements

The Contractor shall submit the deliverables in the following formats:

Digital Submittal:

Revit (2025 version) drawings Microsoft Word format for narrative reports and recommendations Microsoft Excel format for cost estimates and inventory tables

Printed Copies:

Two (2) printed copies of the final report Three (3) black line sets of drawings (Arch D size)

Performance Requirements

Evaluation of Sanitary Drainage and Vent Systems

The Tampa VA Healthcare System, Engineering Service requires the Contractor to perform a comprehensive evaluation of the existing sanitary drainage and vent systems in Building 100.

This evaluation shall include:

A detailed field survey of all accessible piping, fixtures, and vents.

CCTV camera inspection of all accessible below-grade sanitary piping, with documentation of obstructions, pipe sags, and structural defects.

Assessment of system condition, including corrosion, improper slopes, venting issues, and code violations.

Documentation of recurring clogging issues, particularly in areas downstream of patient care zones and near the fire pump room.

Coordination with VA Engineering and Maintenance staff to review historical maintenance records and access constraints.

Corrective Action Planning and Interim Measures

The Contractor shall:

Develop a risk-based corrective action plan for system upgrades or replacements.

Provide interim safety recommendations to mitigate immediate risks until permanent repairs can be implemented.

Include shutdown coordination strategies and recommendations for phased implementation to minimize disruption to hospital operations.

Recommend mitigation measures such as:

Installation of additional cleanouts or access points.

Pipe rerouting or trenchless rehabilitation (e.g., CIPP lining).

Operational improvements (e.g., signage, patient education).

Use of grinder pumps or macerators where appropriate.

Prepare a detailed cost estimate for all recommended actions, broken down by system component and location.

Performance Location and Hours

Performance Location:

The primary place of performance for this contract is Building 100 at the James A.

Haley Veterans' Medical Center, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida 33612.

Performance Hours:

Normal duty hours for this contract are Monday through Friday, 8:00 AM to 4:30 PM, excluding Federal holidays. All on-site work shall be coordinated with VA Engineering Service to minimize disruption to patient care and facility operations.

Personnel Requirements:

The Contractor shall provide a minimum of two (2) qualified personnel on-site daily during fieldwork activities to ensure timely completion of the study within the 200-calendar-day performance period. Additional personnel may be required during peak inspection or documentation phases to meet schedule requirements.

2.1 Design Disciplines/Services: The Contractor shall engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. The following are the minimal expected disciplines to be used for this scope of work. A-E may include additional services which should be identified during proposal submission:

4. Demolition: The project demolition work may include structural, architectural, plumbing, mechanical, and electrical demolition to clear space for the new systems.

5. Civil/Structural: Work may include architectural modification and structural work.

Structural engineering shall be completed by a Licensed Structural Engineer for any needed structural reinforcements. The firm shall complete all required borings and structural testing. The contractor firm shall proceed with a structural design that will not impede pedestrian traffic at the ground level.

6. Architectural: Field verification of equipment and architectural dimensions is crucial to the success of this project, as the existing drawings are best represented. Exterior work must blend into the surrounding buildings and architectural appearances. Patient- and family-centered care concepts are to be included in the design of this project. These concepts are outlined in the VA technical information library design guide documents.

See paragraph I.D. 2 for additional information.

7. Interior Design: The VA Interior Designer will perform all interior color and material selections from the Architect’s recommended items. The contractor will coordinate all interior selections with the VA interior design staff.

8. Plumbing/Piping: The project affected water and wastewater plumbing systems within the scope of work shall be evaluated and updated to meet the latest Plumbing Codes.

Design modifications, additions, and relocations to the plumbing systems and fire protection system must follow the VISN 8 policy and Life Safety codes and other applicable code requirements for a complete, certified, functional system.

9. Heating, Ventilation, and Air Conditioning (HVAC): The project affected HVAC systems within the scope of work shall be evaluated and updated to meet the latest HVAC Codes.

10. Electrical: The project affected electrical systems within the scope of work shall be evaluated and updated to meet the latest Design Criteria. The contractor must evaluate the electrical systems serving the design scope area to determine if there is enough, and provide modifications and extensions to the existing electrical systems, security system, communications system, fire/safety system, etc. This design shall evaluate existing as– built drawings and all ongoing electrical upgrade projects during the design process.

11. Industrial Hygienist: An Industrial Hygienist (IH), licensed by the State of Florida as an Asbestos Consultant, shall be required due to the probable existence of asbestos-containing materials that may be encountered within the project scope area.

12. Asbestos: The contractor shall investigate the construction site to verify any asbestos-containing materials. Asbestos-containing sprayed-on fireproofing, floor tile & mastic, and other asbestos-containing / contaminated materials/items may be encountered in buildings. If asbestos is encountered, it is the contractor and their subcontractor’s responsibility to adhere to all VA, OSHA, Federal, and State regulations of ACM procedures. Submittal packages for the Asbestos & IAQ qualifications shall be provided to the VA. The IH shall perform duties as necessary by monitoring, inspecting, and testing inside/outside the work area in accordance with OSHA requirements, and all barriers must be hard barrier walls from deck to deck with a (1) hour rating.

a. NOTE: Some site investigation work may be in asbestos-contaminated areas and will require the contractor to have their personnel trained for Class 3 Asbestos Work (Maintenance & Operations within Asbestos Contaminated areas).

b. IAQ: The IH will also have to design IAQ measures for construction work in relevant areas.

13. Special Systems and Equipment: The design will include all special systems and equipment associated with the functions of the water well, pumping, water storage, and all interconnecting piping. The contractor shall be required to coordinate the design work directly with the suppliers/manufacturers of the new equipment and the existing equipment to produce a completely designed operational project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the contractor drawings and specifications. The design shall address special systems, including but not limited to metering, monitoring, fire alarm, telecommunications, and security (card access/CCTV).

14. Environmental (NEPA): The VA is required by the National Environmental Policy Act (NEPA) (32 CFR Part 651) to evaluate and document potential environmental impacts of all federal actions occurring at the VA Hospital or any of its outlying clinics. The VA requires professional and technical support to meet these mission requirements and support the implementation of NEPA. The contractor shall provide the level of experience necessary to complete these tasks. Relevant work experience includes knowledge of Federal environmental laws and regulations, including NEPA, 32 CFR Part 651, AR 200-1, ESA, NHPA, CAA, CWA, and Sikes Act; computer proficiency in MS Office and ESRI ArcGIS; NEPA technical support and excellent communication skills.

15. Energy & Resource Conservation: Any alterations or new equipment (motors, pumps, light fixtures, windows, HVAC equipment, compressors, chillers, water faucets, urinals, toilets, insulation, etc.) shall be energy efficient and resource efficient. This facility’s overall energy usage goal is 142,000 BTU/sq. Ft. (142 MBTU/SF). Energy Star, LEEDS, and other related criteria shall be utilized. Light bulbs and other equipment shall have very low mercury content or NOT contain mercury at all.

16. LEED Certification: The design of this building must meet the LEED requirements for Silver certification, as required by the USGBC. The contractor shall provide all required documentation, submit required applications and fees, and perform all necessary coordination to obtain LEED certification.

17. Hazardous Material: See Appendix C.

2.2 Site Investigation:

1. A physical survey of the site shall be conducted. A physical survey of the site shall be conducted to verify the existing conditions of the sanitary drainage and vent systems in Building 100.

2. Any available information relative to existing conditions at the site of the construction will be furnished to the A-E, who (unless fee negotiations establish otherwise) will evaluate and verify such information and make field measurements and investigations as necessary to prepare adequate construction drawings and specifications.

2.3 Surveys

1. The Contractor shall perform all field surveys required to support the study and documentation of the sanitary system. This may include:

Interior routing surveys of sanitary and vent piping

Vertical and horizontal alignment of vent stacks

Cross-sectional documentation of pipe chases or utility corridors

2. A sufficient number of semi-permanent survey points shall be established to serve as horizontal and vertical control references. These control points and benchmarks shall be shown and described on the drawings.

3. The datum used shall be consistent with the facility’s existing survey control and shall be confirmed in writing with the Contracting Officer’s Representative (COR). Failure to comply may result in rework at no additional cost to the Government.

4. If boundary surveys are required for any exterior sanitary lines, they must be sealed by a licensed land surveyor acceptable to the local jurisdiction.

2.4 Study

The Contractor shall conduct a comprehensive study of the sanitary drainage and vent systems in Building 100. The study shall include:

1. Historical Data Review Collect and analyze at least three (3) years of historical maintenance records, inspection reports, and repair logs related to the sanitary system.

Pay particular attention to recurring blockages, snaking activities, and areas with repeated service calls (e.g., near the fire pump room).

2. System Analysis

Evaluate the configuration, capacity, and performance of the existing sanitary and vent systems.

Identify areas of concern such as improper slopes, venting issues, undersized piping, or lack of cleanouts.

Assess system layout for potential flow restrictions or design inefficiencies contributing to clogging.

3. Condition Assessment Assess the physical condition of piping, fittings, and fixtures.

Identify signs of corrosion, leaks, blockages, structural damage, or material degradation.

Perform CCTV camera inspections of all accessible below-grade sanitary piping to document internal conditions, including:

Pipe sags or bellies Root intrusions Accumulated debris or wipes Cracks, fractures, or joint failures

4. Corrective Action Plan Develop a prioritized plan for repair or replacement of deficient components.

Include recommendations for:

Rerouting or re-sloping of piping Addition of cleanouts or access points Fixture upgrades or venting improvements Trenchless rehabilitation options (e.g., CIPP lining) Behavioral or operational changes to reduce non-dispersible waste

5. Interim Safety Recommendations Identify any immediate risks to health, safety, or facility operations.

Propose interim measures to mitigate those risks until permanent repairs can be implemented.

Include recommendations for temporary isolation, bypass, or enhanced maintenance protocols.

6. Report Preparation

Prepare a comprehensive engineering report that includes:

Detailed descriptions of the sanitary and vent systems and their condition Identification of deficiencies and recommended corrective actions Interim safety recommendations Cost estimates for proposed work, broken down by system component and location Summary of CCTV inspection findings, including video logs and annotated images

2.5 Subsurface conditions

The Contractor shall investigate subsurface conditions as necessary to support the study and future construction planning. This shall include:

1. Subsurface Exploration: Conduct non-invasive or minimally invasive exploration to determine the presence and routing of underground sanitary lines and associated utilities.

2. Utility Location: Identify and mark the location of existing underground utilities, including sanitary lines, storm drains, water lines, electrical conduits, and communication cables. Estimate depths where possible.

3. Site Plan Preparation: Prepare a site plan showing all known and located utilities in the affected area, including any conflicts or constraints.

4. Report Preparation: Prepare a report summarizing subsurface conditions, including:

Description of conditions encountered

Identification of potential hazards or conflicts

Recommendations for addressing unusual or constrained subsurface conditions

5. Contractor Responsibilities:

Contact the COR prior to any digging, probing, sampling, or drilling to avoid damaging active utilities.

Use appropriate equipment and techniques to locate and verify underground utilities.

Bear all costs associated with utility locating and subsurface investigation.

2.6 PHRASEOLOGY: The following instructions that relate to common errors in phrasing have evolved from the VA’s experience with A&E specifications:

1. Under “Requirements”, do not use the phrase "the work consists of" – instead, use the phrase "the work includes". Drawings should show the scope, if necessary, to list certain parts.

2. In lieu of reference to the accompanying drawings or the Contracting Officer, use the words "as shown", "as indicated", "as detailed" or "as approved", "as directed", "as permitted" - do NOT use the words "as shown on drawings" or "as approved by the Contracting Officer". That clause of the Contract Clauses entitled “Specifications and Drawings for Construction” defines the meaning of these and similar terms.

3. Do NOT use the expression "to satisfaction of the Contracting Officer" or "satisfactory to the Contracting Officer". The contract states specifically that all work must meet the approval of the Contracting Officer.

4. There are two parties to the contract: (1) the Government, represented by the Contracting Officer, and (2) the Contractor. Therefore, do NOT use such expressions as "subject to the approval of the architect", "when in the opinion of the architect", "this contractor", "masonry contractor", or "subcontractor". Do not use the term "owner" - use the term "Government".

5. Do NOT use etc.; the term is too imprecise for bidding and inspection purposes.

6. The use of the expression "as indicated on the drawings" is very seldom necessary; the fact that a detail is on the drawings makes it unnecessary to mention it in the specification. If the expression is used and the item is not shown, the contractor is not required to provide it.

7. Do NOT use expressions such as "The work required shall include, unless stated specifically otherwise, the provision of all materials for the installation of all concrete, including reinforcement necessary to the construction and completion of the work per the drawings, the specifications, and the intent thereof". Since the drawings indicate clearly the exact limitations of the several classes of work, defining the limits of work within the specifications is superfluous and may be contradictory by failure to mention something shown clearly and intended to be included.

8. Minimize cross-references, and in NO cases, use paragraph numbers for this purpose.

If necessary, refer to a particular paragraph by its title, section number, and title under which it is to be found. Cross -references of the following type are totally unnecessary - "Painting of the woodwork is covered under "'Painting'" or "painting is specified hereinafter". i. Do NOT place upon the contractor the responsibility for the possible inaccuracy of, or the lack of, information on the part of the Government; e.g., never use sentences similar to "although the drawings indicate approximately the conditions that are likely to be found, bidders should satisfy themselves as to the actual conditions, for while they are believed to be shown, the Government does not guarantee the accuracy of the information given and the bidder shall assume all responsibility in the use of such".

Remember that the Government is responsible for the accuracy and sufficiency of the information it gives to bidders or contractors, and the A&E is in turn responsible to the Government for that same information. It will be necessary to establish a definite basis for the bid in the project specification. For example, on a roof rehabilitation project where the extent of defective construction is unknown, the specification shall set forth, as a basis of bid, a definite amount of work to be performed and provide for adjustment per the Contract Clauses if the extent of work varies from the amount stated under the basis of bid.

9. Do not include warranties in technical sections unless they are for more than one year, and generally not unless they are included in the NAVFAC guide specification. A one-year warranty is covered in the Contract Clauses.

10. Do NOT set up a paragraph in the various sections entitled “Work not Included”. Specify the work that is included under the respective sections.

11. Specifications should clearly delineate equipment, ducts, and piping systems that are required to be insulated. The phrase "insulating all ducts except in conditioned spaces" has resulted in differences of opinion and claim situations; also, all duct systems should be appropriately designated as supply, exhaust, fresh air intake, or return to further clarify insulating requirements.

2.7 Codes, Standards, and Executive Orders:

1. The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678, requires Federal agencies to follow nationally recognized "model" building codes. The VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. The VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects: VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/). International Building Code (IBC), including International Mechanical and Plumbing Codes, NFPA 101 Life Safety Code (see notes below)

i. NFPA National Fire Codes, with the exception of NFPA 5000 and NFPA 900.

ii. Occupational Safety and Health Administration (OSHA) Standards

iii. VA Seismic Design Requirements, H-18-8

iv. National Electrical Code (NEC)

v. National Standard Plumbing Code (NSPC)

vi. Safety Code for Elevators and Escalators, American Society of

Mechanical Engineers (ASME) A 17.1.

vii. ASME Boiler and Pressure Vessel Code

viii. ASME Code for Pressure Piping

ix. Architectural Barriers Act (ABA), including VA Supplement, Barrier Free

Design

x. Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318)

xi. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

xii. Energy Policy Act of 2005 (EPAct)

xiii. American Society of Heating and Refrigeration Engineers (ASHRAE)

90.1, Energy Standards for Buildings Except Low-Rise Residential Buildings

xiv. Federal Leadership in High Performance and Sustainable Buildings:

Memorandum of Understanding (MOU)

xv. Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management

xvi. Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance

xvii. The Provisions for Construction and Safety Signs. Stated in the General Requirements, Section 01 00 00, of the VA Construction Specifications

xviii. American Society of Heating and Refrigeration Engineers (ASHRAE), Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1

xix. Safety Standard for Refrigeration Systems – ASHRAE Standard 15

References and resources to aid in the formulation and surveying of the facility for this service include, but are not limited to, the following. The contractor shall comply with the Contract Security (VA handbook 6500.6, dated April 22,2024).

FAR Federal Acquisition Regulation

VAAR Veterans Administration Acquisition Regulation

ANSI American National Standards Institute

SCA DOL Website Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

Federal, State, Local, Industry, Manufacturer

All applicable federal, state, local, and industry laws, codes, policies, procedures, standards, manufacturers’ specifications, and any other applicable doctrine for the intended performance of the equipment specified.

VA Technical Information Library https://www.cfm.va.gov/til/ for master specifications and design manuals by discipline

VA NOTICE 24-12 VA Handbook 6500. Contract Security (April 22, 2024)

Appendix C.

3.2. Glossary - Acronyms used in this Performance Work Statement are referenced below:

CO Contacting Officer

COR Contracting Officer’s Representative FAR Federal Acquisition Regulation QASP Quality Assurance Surveillance Plan

2. Additional Notes: NFPA 101 primarily addresses…