36C24826Q0190_4.docx
DOCX document 242 KB Posted
- Attached to
- J041--POPC Exhaust Hood and Ductwork Cleaning
- Solicitation number
- 36C24826Q0190
About this file
This is an Amendment to a Previous Combined Solicitation for exhaust hood and ductwork cleaning services at the Ponce Out-Patient Clinic (POPC) under Request for Quotation (RFQ) 36C24826Q0190. The Department of Veterans Affairs, Network Contracting Office 8 (VA Caribbean Healthcare System) is seeking a small business contractor to provide quarterly cleaning services of a single Grease Master exhaust hood and associated ductwork, along with newly required services. The contract covers a 12-month base period with one 12-month option period, with services to be performed at the POPC facility located at 1802 Navarra Street, Ponce, PR 00716-2001. This is a small business set-aside with a NAICS code of 561790 and PSC code J041.
The amendment clarifies key details from the site visit and adds two new line items to the scope of work. Contractors must perform three quarterly cleanings during the base period (reduced from four due to the addition of a one-time deep cleaning service at contract start), conduct all services after normal operating hours (7:00 AM – 4:00 PM Monday-Friday) with five calendar days' notice to the facility point of contact, clean eight grease filters at the facility exterior behind the loading dock, and install one access panel/door in the ductwork (approximately 18 linear feet of 24" x 24" diameter ductwork in an L-shape configuration) to facilitate future inspections and cleaning. The amended quote submission deadline is 3:00 PM Atlantic Standard Time on January 27, 2026. The contracting officer is Wilfredo Perez, reachable at wilfredo.perez3@va.gov or 939-759-6783.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| PWS - Exhaust Hood Cleaning POPC - Revised.pdf | ||
| Schedule of Prices - Revised.pdf | ||
| 36C24826Q0190_3.docx | DOCX document | |
| POPC Exhaust Hood and Ductwork Cleaning RFQ Amendment SF30 - 36C24826Q0190 0001.pdf | ||
| Exhibits and Attachments.pdf | ||
| Schedule of Prices.pdf | ||
| Clauses and Provisions.pdf | ||
| Performance Work Statement.pdf | ||
| 36C24826Q0190_2.docx | DOCX document |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| POPC Exhaust Hood and Ductwork Cleaning |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 00921-3201 |
| SOLICITATION NUMBER* |
| 36C24826Q0190 |
| RESPONSE DATE/TIME/ZONE |
| 01-27-2026 15:00 SAN JUAN, PUERTO RICO |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| J041 |
| NAICS CODE* |
| 561790 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8) VA Caribbean Healthcare System (VACHS) #10 Calle Casia San Juan PR 00921-3201
POINT OF CONTACT*
Contracting Officer Wilfredo Perez wilfredo.perez3@va.gov 939-759-6783
PLACE OF PERFORMANCE
| ADDRESS |
| VA Eurípides Rubio Clinic |
Ponce Out-Patient Clinic (POPC)
1802 Navarra Street
Ponce PR
| POSTAL CODE |
| 00716-2001 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Ponce Out-Patient Clinic (POPC) Exhaust Hoods and Ductwork Cleaning Request for Quote (RFQ) 36C24826Q0190
i. The purpose of this amendment is to answer questions that were done during the site visit, add a one-time exhaust hood and ductwork deep cleaning, add a ductwork access door installation, and extend the quote submission deadline.
ii. The answers to questions made in response to the aforementioned solicitation can be seen below.
iii. Line Item Number (LIN) 0003: Additionally, the Contractor shall perform a one-time deep cleaning service of the exhaust hood, associated ductwork, and exhaust fan at the start of the contract.
iv. LIN 0004: The Contractor shall also install one (1) access panel/door in the ductwork to facilitate easy access for inspection and cleaning purposes.
v. Items iii. and iv. above have been added to sections 3.4 and 3.5 of the revised Performance Work Statement (attached), as well as the revised Schedule of Prices (also attached).
vi. The frequency for the quarterly cleanings during the base period has been reduced from 4 to 3, due to the deep cleaning.
vii. The quote submission deadline has been changed to 3:00 PM Atlantic Standard Time (AST) 01/27/2026.
1- Question: At what times will these services be provided?
Answer: As per PWS section 4.5: “All cleaning services for this contract shall be conducted after POPC normal hours of operation, which are 7:00 AM – 4:00 PM, Monday through Friday, and shall be coordinated though the Facility POC at least five (5) calendar days prior to the service date.”
2- Question: Where are grease filters be cleaned?
Answer: These shall be cleaned at the facility exterior, behind the loading dock.
3- Question: Does the exhaust hood ductwork have an access door?
Answer: The exhaust hood ductwork does not currently have an access door. The installation of an access door will now be part of this procurement, as added in LIN 0004, seen on the revised Schedule of Prices.
4- Question: Can the current roof drains be used when cleaning exhaust fan?
Answer: Yes, as long as large debris is removed, to avoid from clogging the roof drainage system.
5- Question: How many filters does the exhaust hood have?
Answer: Eight (8).
6- Question: Can you confirm the ductwork linear footage (LF)?
Answer: The LF of the exhaust hood’s ductwork consists of approximately 18 LF, not 75 LF as previously stated. These LF consist of a vertical shaft of 8’2”, followed by a horizontal shaft of 7’5”, forming an “L” shape (see picture below). The diameter of the ductwork is 24” x 24”.
See attached document: Schedule of Prices - Revised.
See attached document: PWS - Exhaust Hood Cleaning POPC - Revised.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation image1.jpeg
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