36C24825R0084 Solicitation.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24825R0084

X 06-25-2025

672-20-601 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS #10 Calle Casia San Juan PR 00921-3201

VIA EMAIL TO:

ray.santana@va.gov

Ray Santana 939-339-1110 Project Title: Upgrade UPS System at Telecommunication Room Project Location: VA Caribbean Healthcare System, #10 Calle Casia, San Juan, PR 00921-3201

Project Description: Construction services project to upgrade the UPS backup system located at the Telecommunication Room A-20. The room will be expanded in order to comply with OIT Design Guide. In addition, this project requires the installation of new electrical feeders to match the required equipment power capacity, electrical/mechanical/ fire protection upgrades, new lighting fixtures, acoustical ceiling/vinyl floor, interior walls finishes, including seal penetrations and holes. The project also includes additional cooling, asbestos removal, and fire suppression systems will be extended to serve and protect the new equipment and the existing obsolete equipment disposition.

NAICS Code: 236220 Commercial and Institutional Building Construction. Size Standard $45M.

Product Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

The magnitude of construction is: Between $500,000 and $1,000,000, in accordance with Federal Acquisition Regulation 36.204.

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERANS-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OF BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THIS SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) and/or at SBA Dynamic Small Business Search (https://dsbs.sba.gov/search/dsp_dsbs.cfm) at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

This solicitation will be evaluated on a tradeoff basis.

All Offerors must comply with all solicitation terms and conditions.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

Refer to solicitation instructions and due date for Request for Information (RFIs), or Questions (if any).

An organized site visit has been scheduled. Refer to FAR 52.236-27 Site Visit (Construction) (FEB 1995) Alternate I (FEB 1995) for location, date, time, and any other details.

X X

52.211-10 X

VIA EMAIL

3:00 PM

07-25-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Ana G. Alvarado

NCO815L3-0313

Table of Contents

ATTACHMENTS…………………………………………………………………………………….…87

A.3 PRICE/COST SCHEDULE ANDITEM INFORMATION

Construction services for project 672-20-601, Upgrade UPS System at Telecommunication Room at the VA Caribbean Healthcare System (VACHS), San Juan, PR in accordance with construction drawings, specifications, and contract terms & conditions.

Contract Period: Base POP Begin: 10-06-2025 POP End: 10-06-2027

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin and POP End dates are estimated dates. Upon notice to proceed (NTP) issuance, dates will be updated through a modification.

GRAND TOTAL

A.4 DELIVERY SCHEDULE

10 CASIA STREET

SAN JUAN, PR 00921 3201

USA

787-641-7582 X110224 jose.resto-reyes@va.gov

This solicitation 36C24825R0084 is for construction services to Upgrade UPS System at Telecommunication Room - Project Number 672-20-601.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1,000,000 in accordance with Federal Acquisition Regulation 36.204.

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) or questions shall be submitted via email to ray.santana@va.gov by the Prime Offeror SDVOSB. Prime offeror should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit RFIs or questions via email to ray.santana@va.gov at any time; however, RFIs or questions received after 7/11/2025 @ 3:00 PM (AST) may not be answered.

7.2. To easily identify all RFIs or questions for this project, email subject line shall be titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone RFIs/Questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR)”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by nonverified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/ to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted along with your price proposal. The completed VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed VAAR 852.219-75 Certification shall be named “LOS Mandatory Certification – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. The bid bond will be submitted with Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 03 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 03 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR)equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 03.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 03. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 03.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report. The verification will be submitted with the Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named “VETS 4212 – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. WAGE DETERMINATION & CONSTRUCTION WAGE RATE REQUIREMENTS (DAVIS BACON ACT): The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Wage Rate Requirement (Davis-Bacon Act (DBA)) does not apply to federal construction contracts in Puerto Rico, and the U.S. Virgin Islands or other territories. However, some related Acts which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

20. VA CARIBBEAN HEALTHCARE SYSTEM (VACHS) SPECIAL CIRCUMSTANCES:

20.1. Daylight Savings Time: No Daylight-Saving time is observed in Puerto Rico.

20.2. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e., San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

20.3. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

21. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in EVerify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

22. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at ray.santana@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 - Technical Approach and Technical Qualifications

(d) Required Submittals for Factor 2 - Specialized Experience

(e) Required Submittals for Factor 3 – Relevant Past Performance

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17 for details.)

(g) Copy of current VetBiz SDVOSB certification (https://veterans.certify.sba.gov).

(h) Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 15 for details).

(j) Completed VAAR 852.219-75 (LOS) Certification: Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details).

7. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price.

The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

9. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

The evaluation factors consist of Factor 1 - Technical Approach and Technical Qualifications, Factor 2 - Specialized Experience, Factor 3 - Past Performance. Each factor shall have equal importance.

FACTOR 1: TECHNICAL APPROACH AND TECHNICAL QUALIFICATIONS

(Max. pages 20. This factor will be evaluated as one (1) factor. There are no subfactors.)

1) Describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to this project. Provide technical methods and procedures that reflect a construction approach unique to the site and facility. NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

2) Credentials of key personnel shall be submitted with bibliographical data (Attachment 04 – Key Personnel Resume Form - Sample).

3) Briefly describe technical competence in new construction involving a UPS system and power distribution in an active health care facility.

4) Briefly describe ability to obtain the necessary resources to perform this project.

5) Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

6) Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that applies to the specific and general requirements of the project.

7) Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

FACTOR 2 – SPECIALIZED EXPERIENCE

(30 pages maximum)

(1) Offeror shall provide a total of four (4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% construction complete) that best represent the Offeror’s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offeror is responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. Information shall be provided by completing Specialized Experience Form (Attachment 05).

(2) Projects provided for experience should demonstrate experience constructing and managing healthcare reverse osmosis systems renovation projects while maintaining compliance with healthcare regulations.

(3) In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

(4) Any teaming or proposed sub-contractor arrangement you are submitting as part of the proposal for evaluation must remain intact through contract completion. Completed letter of commitment for key Subcontractor is required (See Attachment 06).

(5) If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

(6) The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

(7) The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

(8) The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

FACTOR 3 – RELEVANT PAST PERFORMANCE

(No page limits)

(1) The offeror shall provide relevant past performance information for each project submitted on Factor 2 - Specialized Experience.

If available, copies of a completed Contractor Performance Assessment Reports (CPARs) for projects performed for the U.S. Government shall be provided. If the project provided has a CPARS, it must be used by the offeror to demonstrate past performance. If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The government reserves right to verify the accuracy of the CPARS submitted.

(2) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Contractor Performance Assessment Reporting system (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact customers other than those identified by the Offeror when evaluating past performance.

(3) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

(4) In the absence of CPARS, the Offeror shall submit a completed PPQ form (See Attachment 07) from the client for a project(s). If Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

(5) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact ray.santana@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

(6) Subcontractor’s Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, Subcontractor Past Performance of Consent form referenced subcontractors authorizing release of their past performance information for this requirement (See sample included at Attachment 08).

(7) In the case of an Offeror without a record of past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

(8) The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with point of contacts identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror furnished references, or to review personal knowledge.

The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements considering the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

PRICE EVALUATION (No page limit)

PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

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STATEMENT OF WORK

Upgrade UPS System at Telecommunication Room

PROJECT NO: 672-20-601

CONSTRUCTION SCOPE OF WORK

1. GENERAL PROJECT DESCRIPTION:

1.1 This project will upgrade the UPS backup system located at the Telecommunication Room A-20. The UPS Room will be expanded in order to comply with OIT Design Guide Section 4 - 84. In addition, this project requires the installation of new electrical feeders to match the required equipment power capacity, electrical/mechanical/fire protection upgrades, new lighting fixtures, acoustical ceiling/vinyl floor, interior walls finishes, including sealing penetrations and holes.

1.2 The project also includes additional cooling, asbestos removal, and fire suppression systems will be extended to serve and protect the new equipment. The existing equipment located in the sub-basement shall be removed and disposed.

1.3 The construction shall comply with VA design guides, standards and requirements, NFPA, and local and federal codes. The work will include demolition, all necessary environmental waste, civil, electrical, plumbing and mechanical engineering specialties as applicable as well as detailed phasing and construction coordination drawings. The Contractor shall develop a well organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VAMC Center Director through the Project Manager/Engineer. Contractor shall include a detailed construction coordination plan with detailed construction phasing notes in the construction documents.

2. GENERAL AND TECHNICAL REQUIREMENTS:

2.1 Complete construction specifics and requirements are provided on the Construction Specifications and drawings set prepared by AE Toland Mizell Molnar.

2.2 The Contractor shall have and/or subcontract any other engineering and/or architectural discipline as necessary.

2.3 The Contractor will perform a well-organized, practicable and construction phasing for each proposed segregation area in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through Project Manager at Facility Management Service.

2.4 The Contractor will coordinate all visits/ activities with the VACHS Project Manager or authorized representative. FMS Projects Section will assign an Engineering Technician to be of assistance during the construction period.

2.5 VA design standard, VA master specifications, design manuals, and/or other publications should be obtained at the following Internet address: TIL Catalog - Office of Construction & Facilities Management (va.gov) or contact Standards Service at (202) 565-6455, if necessary, for further help.

2.6 The Contractor will prepare a construction schedule in accordance with the requirements summarized herein and submit it to the Station’s Contracting Officer and the Project Manager for review and approval.

2.7 VA review process is general and related to the proper execution and accomplishment of the Contractor contract responsibilities.

2.8 The Contractor shall be available at all times during the construction periods to discuss any issue at the VACHS.

2.9 Contract documents shall meet or exceed the requirements of this document.

2.10 The Contractor is responsible for producing a complete construction in accordance with professional standard practices, VA criteria standard details, and construction standards.

2.11 It is imperative that all aspects of safety must be accomplished with each project’s phase as applicable.

2.12 Contractor shall keep the Project Manager and Contracting Officer informed at all times of the status and progress of the construction project.

2.13 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC): The Contractor shall execute, and demonstrate that the project plans and specifications have gone through a rigorous construction process and coordination effort.

2.14 Asbestos Abatement - Work will consists of providing all labor, equipment and material to conduct asbestos abatement, obtaining required Federal and State Government permits; removal and properly disposing of the material; and preparing and submitting close out documents in compliance with Federal and Local regulations.

2.15 Work to be performed will be limited to area described in the drawings, which include abatement of the existing fireproofing, acoustic ceiling, and adjacent areas withing the project area. Work will be accomplished in two phases. The first phase will be to prepare and submit asbestos abatement plan and obtain the required permits. The second phase will be asbestos removal, disposition and preparation and submittal of closeout reports to the pertinent authorities.

2.16 Third Party – See attached separate specs for THIRD PARTY ASBESTOS ABATEMENT INSPECTION AND CERTIFICATION.

3.0 CONTRACTOR WORK AND RESPONSIBILITIES

3.1 Contract documents shall meet or exceed the requirements of this document.

3.2 The Contractor is responsible for producing a complete construction work according to the A/E set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria.

3.3 Contractor shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

3.4 Contractor should visit the site before submitting his final proposal. Visits to the site shall be made by appointment with the VA Project Manager.

3.5 Contractor will generate meeting minutes during any meetings so that key decisions are recorded for future reference. Provide a copy of the meeting minutes via email to VA designee no later than 5 days after the meeting for approval. Minutes shall be reviewed and concurred by the VA Project Manager or designee.

3.6 The Contractor shall provide a competent construction work schedule, including a detailed cost and a construction phasing.

3.7 The Contractor shall coordinate and harmonize the construction phases of this project in order to sustain the full operation of the Main Hospital.

3.8 Contractor work shall be in accordance with the following, in order of precedence; changes in precedence require approval of the Project Manager:

3.8.1 Requirements summarized in this scope of work

3.8.2 Construction cost limit between $500,000 and $1,000,000.

3.8.3 Project construction period is set for 730 calendar days.

3.8.4 VA, Industry Standards and Federal Requirements and Regulation

3.8.5 UFAS, ADA and NFPA latest requirements

3.9 Contractor shall keep the project manager and Contracting Officer informed at all times of the status and progress of the project.

4.0 QUALITY CONTROL AND ASSURANCE (QC/QA)

4.1 Within 2 weeks of receipt of Notice to Proceed, the contractor will submit a detailed QC/QA plan describing each task that will be taken during the construction and the name of the Team member responsible for QC/QA.

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

I. VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

II. SECURITY INCIDENT INVESTIGATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that be A security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the…