36C24825R0019 RFIs BB Correct Electrical Deficiencies Lake City.xlsx
XLSX spreadsheet 46 KB Posted
- Solicitation number
- 36C24825R0019
About this file
The document is a Request for Information (RFI) Excel spreadsheet for Solicitation Number 36C24825R0019, a VA project to correct electrical deficiencies at the Lake City Veterans Affairs Medical Center. The project is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) with a project scope involving electrical system renovations across multiple buildings, including demolition, panel replacements, transformer upgrades, and temporary power provisions.
Key project details include a 730 calendar day performance period, a project magnitude between $10-15 million, and critical dates such as a site walk on 04/28/2025, RFIs due by 05/02/2025, and proposals due by 05/1/2025. The project requires comprehensive electrical infrastructure work across approximately 15-20 buildings, with specific requirements for temporary power, after-hours work coordination, and compliance with VA specifications. The project is overseen by the Department of Veterans Affairs Veterans Health Administration and requires contractors to be registered in SAM, with award subject to fund availability.
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Other files
| File | Type | Posted |
|---|---|---|
| 2025-06-26 Combined Addendum No. 1.pdf | ||
| 36C24825R0019 0006.docx | DOCX document | |
| 36C24825R0019 0005.docx | DOCX document | |
| 20250613 - 573A4-21-710 - Sign in Sheet.pdf | ||
| Final Report.pdf | ||
| Amend 0005 VA Lake City Electrical Photos.docx | DOCX document | |
| 36C24825R0019 0004.pdf | ||
| SAM DBA 05_02_25.pdf | ||
| 36C24825R0019 0003.pdf | ||
| 36C24825R0019 RFIs BB Correct Electrical Deficiencies Lake City.pdf | ||
| Site Visit Sign-in Sheet.pdf | ||
| 36C24825R0019 0002.docx | DOCX document | |
| 36C24825R0019 0001.docx | DOCX document | |
| 36C24825R0019_1 (002).pdf | ||
| 36C24825R0019_1 (002).pdf | ||
| S02-Solicitation Attachments.zip | ZIP file | |
| S02- Specifications.zip | ZIP file |
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Text version
DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or VA Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
Column I: Contains VHA Section/ POC shop comments/questions/response
Column J: Contains Contractor Name requesting /questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response
| From | Company Name | ||||||||
| 1 | Solicitation | Reference A.3 PRICE/COST SCHEDULE & Drawings EDA101/EPA101 | |||||||
| Q: The price schedule reflects lump sum, however various drawing sheet notes reference “deduct alternate 1” pricing. Can the CA clarify which to follow? | VA believe that only these two drawings EDA101 and EPA101 has the note for "deduct alternate 1". VA will perform the light fixture replacement. | 5/20/25 | ERR | TLS | |||||
| 2 | EPA101 | DWG | Reference Drawing Sheet EPA101 | ||||||
| Q: The sheet has several occupancy sensors shown, are these to be new sensors? | Yes | ||||||||
| A-E Response: Yes, new sensors | 5/20/25 | ERR | TLS | ||||||
| 3 | EDA101 & EPA101 | DWG | Reference Drawing Sheet EDA101 & EPA101 | ||||||
| Q: EDA101 Keynote states “DEMOLISH EXISTING RECEPTACLES AND CIRCUITRY. REPLACE BY NEW GFI RECEPTACLES AND CIRCUITRY.” Whereas EPA101 Keynote states “REUSE EXISTING RECEPTACLE CIRCUIT. MAINTAIN CIRCUIT CONTINUITY.” Can the VA clarify which is correct? | A-E Response: New receptacles and new circuit try. Reuse the existing circuit breaker. | 5/20/25 | ERR | TLS | |||||
| 4 | Reference Specification LIST OF DRAWINGS | ||||||||
| Q: The list has “EPB102 ELECTRICAL NEW WORK PLAN – BUILDING 10 – FIRST FLOOR.” The EPB102 drawing is shown as building 19. Can the VA confirm the drawing list in the spec is incorrect and EPB102 is building 19 and there is no building 10 scope? | Specification list of drawing for EPB102 is suppose to be building 19. | 5/20/25 | ERR | TLS | |||||
| 5 | 01 00 00 | SPEC | Reference Specification 01 00 00, Para 1.22 Photo Documentation | ||||||
| Q: Can the VA confirm that the Primes use of Procore features for this photo documentation satisfies this section? | yes, Procore is acceptable but photos shall be professional. | 5/20/25 | ERR | TLS | |||||
| 6 | 01 45 00 | SPEC | Q: Can the VA confirm that 01 45 00 Quality Control is not applicable to this project since it was not included? | Please include 01 45 00 Quality Control. | 5/20/25 | ERR | TLS | ||
| 7 | 01 91 00 | SPEC | Q: Can the VA confirm that 01 91 00 General Commissioning Requirements is not applicable to this project since it was not included? | This may not be required. Cmmissioning requirements are explained in the electrical equipements specificationis. | 5/20/25 | ERR | TLS | ||
| 8 | 02 41 00 | SPEC | Reference Section 02 41 00 Demolition |
Q: Can the VA confirm that the related sections below were retained and are not required for this project?
E. Asbestos Removal: Section 02 82 11, TRADITIONAL ASBESTOS ABATEMENT.
F. Lead Paint: Section 02 83 33.13, LEAD-BASED PAINT REMOVAL AND DISPOSAL.
G. Environmental Protection: Section 01 57 19, TEMPORARY ENVIRONMENTAL
| CONTROLS. | As always, there may be some cases where hazardous materials may come in contact during demo and installation of panelboards. Contractor should have these specifcations handy. The specs are required if included. | 5/20/25 | ERR | TLS | |||||
| 9 | Solicitation | Reference Solicitation | |||||||
| Q: The solicitation has this statement “Contractor shall also provide a security guard at all times consistent with VACHS security regulations and shall coordinate logistics with VACHS Police Service through project’s COR. Facility security is currently provided under a private contractor.” Can the VA confirm if this is an actual requirement? | This is not required. | 5/20/25 | ERR | TLS | |||||
| 10 | 01 35 26 | SPEC | Reference Section 01 35 26 Safety | ||||||
| Q: Can the SHHO have collateral duties as the project superintendent? | No | 5/20/25 | ERR | TLS | |||||
| 11 | EDN101 | DWG | Reference Drawing Sheet EDN101 Keynotes #5 | ||||||
| The keynote states “DEMOLISH AND INSTALL NEW VENTILATION HOOD ABOVE 5KV SUBSTATION” Q: Can the VA provide more details on the type of metal, gauge, sizing and ventilation information in order to provide this? | VA does not have details for this ventilation hood. Recommend that contractor provide shop drawing and construction. | ||||||||
| A-E Response: The contractor shall replace in kind. Field verify existing sizes. | 5/20/25 | ERR | TLS | ||||||
| 12 | During the site visit it was discussed that additional RFIs could be submitted after the due date. Q: Can the VA confirm if this is true, and if so, what would be the new RFI due date? | no additional RFI after the the current due date. | 5/20/25 | ERR | TLS | ||||
| 13 | Q: Can the VA conduct an additional site visit in order to confirm breaker types/sizing? | VA feels that the drawigns and specifications should be sufficient information to determine circuit breaker type/sizing. | 5/20/25 | ERR | TLS | ||||
| 14 | Q: Can the VA confirm that any panel manufacturer can be used if meets the specs, or does the VA require Square D? | VA first preference is to use Square D for all application. Eaton will second on list of preference. | 5/20/25 | ERR | TLS | ||||
| 15 | DWG | Q: Can the VA provide the reflected ceiling plans for all buildings so we can determine the extent of work based on hard ceilings, ACT ceiling ect? | A-E response; The celings are existing to remain. The only work is for the light fixtures to be replaced in kind. The fixtures shall be recessed type in ACT ceilings. | 5/20/25 | ERR | TLS | |||
| 16 | E001 | DWG | Q: E001 Note 5: References Architectural and casework drawings. Will these be provided for all buildings, to include reflective ceiling plans? Conduits are to be EMT in concealed areas and Rigid in exposed areas. Yet ceiling types or finishes are not defined in the drawings. | A-E response: There are no casework in this project. All conduits are to be EMT and there is no areas for Rigid in the documents. | 5/20/25 | ERR | TLS | ||
| 17 | EPB102 | DWG | Q: EPB102 Note 1: Panels are drawn as surface mount, but the note requires flush mount panels. Can the VA please clarify the requirement? | A-E response: Panel "A" and "B" are flush mount panels. | 5/30/25 | ERR | TLS | ||
| 18 | EG601 | DWG | Q: EG601 (BLDG 62): Need info on existing SWBD 800A for providing new breakers in the existing distribution board (Pictures, manufacturer info, etc.) Can the VA provide this? | A-E response: The information is shown on the panel schedules and the manufacturer is Square D. Contractor shall field verify existing conditions. | 5/30/25 | ERR | TLS | ||
| 19 | EDI101 | DWG | Q: EDI101 (BLDG 74): Need more info on the existing MCC1 and XFMR (Pictures, manufacturer info, etc.) Can the VA provide this? | A-E response: The information is shown on the panel schedules and the manufacturer is Siemens. Contractor shall field verify existing conditions. | 5/30/25 | ERR | TLS | ||
| 20 | EDN101 | DWG | Q: EDN101 (BLDG 64A): Clarify ventilation hood requirements (Pictures, manufacturer info, etc.) Can the VA provide this? | A-E response:The design team cannot specifiy a specific manufacturer. Any manufacturer can be used if the Buy America label is satisfied. Field verify any sizes. See Photo |
| 5/30/25 | ERR | TLS | |||||
| 21 | EN601 | DWG | Q: EN601 (BLDG 64A): One-line diagram depicts a SWBD, however, the notes reference a substation. Can the VA please clarify of a dry-type XFMR and SWBD is probable? | A-E response:The equipment is an unit substation and both the integral transformer and switchboard will be replaced. | 5/30/25 | ERR | TLS |
| 22 | EJ601 | DWG | Q: EJ601 (BLDG 82): One-line diagram depicts a SWBD, however, the notes reference a substation. Please clarify of a dry-type XFMR and SWBD is probable? | A-E response:The equipment is an unit substation and both the integral transformer and switchboard will be replaced. | 5/30/25 | ERR | TLS |
| 23 | EK601 | DWG | Q: EK601 (BLDG 84): One-line diagram depicts a panelboard, however, the notes reference a substation. Can the VA please clarify of a dry-type XFMR and PNBD is probable? | A-E response:The equipment is an unit substation and both the integral transformer and switchboard will be replaced. | 5/30/25 | ERR | TLS |
| 24 | EK602 | DWG | Q: EK602: New SWBD seems to be combining emergency power, legally required, and optional standby in the same gear. Can the VA please clarify if this is what is preferred, as this will need to be separated by compartment per NEC 700. | A-E response:This is a generator switchboard. The generator is also on one bus and this is to separate the loads, downstream. | 5/30/25 | ERR | TLS |
| 25 | Q: Can the VA provide the following information and/or allow for a 2nd site visit to gather the Manufacturer / Model Number / Catalog Number / KAIC RATING / VOLTAGE of each? |
Building 84- EX. 84-GEN. SWBD Building 86 –
| 1.) | EX 84 SWBD (Location RM. A185) |
| 2.) | EX 84 DP-CRH1 |
| 3.) | EX 84 DP EQH1 |
Building 92-
1.) EX-PC
Building 38 & 85
| 1.) | EX-EDP 38 BLDG ELEC. RM. 85 |
| 2.) | EX- MDP |
BUILDING 37
1.) EX MDP
BUILDING 42
1.) EX NO LABEL
BUILDING 42
1.) EX NO LABEL
BUILDING 27
1.) EX 27-1
Building 64-2
| 1.) | EX-LP1 |
| 2.) | EX- EDP |
| 3.) | EX-LP-3 |
Building 18
1.) EX-G1
Building 62
| 1.) | EX 62- MDP | |||||||||
| 2.) | EX-62 -P1 | |||||||||
| 3.) | EX-62-P3 | site visits wer offered to answer these questions photos included | 5/20/25 | ERR | TLS | |||||
| 26 | After attending the site visit on Monday, 4/28, there were several areas that we could not visit that would indicate the locations of source panel’s locations in various buildings. Knowing these source locations are critical to properly bidding the project, PCG believes that it is in the best interest of VA to schedule another site visit, if possible, so we can confirm the locations of the source panels. Below is an email excerpt that we received today from a key Electrical Contractor (who also attended the site visit) that would like to bid this project to us but has expressed the same concern as stated above: | site visits wer offered to answer these questions photos included | 5/20/25 | ERR | Pointer Construction Group | |||||
| 27 | In the course of reviewing the documents, we wanted to see if we could schedule an additional site visit to gather information that was not included in the drawings. Many of the panel replacements in the drawings call for replacing / relocating an electrical panel and demo’ing / reinstalling raceways and conductors from the source panel to the subject panel. For most locations, the source panel name is indicated on the drawings, however, the location of the source panel is not shown for many of the buildings. | site visits wer offered to answer these questions photos included | 5/20/25 | ERR | Pointer Construction Group | |||||
| 28 | For example, in Building 19, Sheet EPB-101, Keyed Note 1 calls for replacement on Panel M with new raceways and conductors from the source and refers to EB-601 for details. Sheet EB-601 indicates Panel M being fed from “existing”. The location and details for the existing source of Panel M are not indicated. A similar situation exists for other panels and buildings throughout the project. | Should focus on panelboard schedule to determine panelboard size. In this example it would be on sheet EB-602. | 5/20/25 | ERR | Pointer Construction Group | |||||
| 29 | In order to provide an accurate proposal, we need to be able to see the locations of the subject panels to identify the existing conditions. Also, we need to identify the location and details of the source panels. We can accommodate an additional site visit if one can be arranged. Would you mind seeing if this can be arranged? | site visits wer offered to answer these questions photos included | 5/20/25 | ERR | Pointer Construction Group | |||||
| 30 | EF601 | DWG | Reference EF601 ELECTRICAL ONE LINE DIAGRAM -BUILDING 44 -NEW – This one line does not indicate that meters are required however drawing EPF101 says to provide 2 meters and 1 disconnect. If 2 meters are required and 2 disconnects can the VA please provide the correct one line for this building? | A-E response: The meters are shown as existing to remain. No new meters are required. | 5/20/25 | ERR | TLS | |||
| EF601 | DWG | Reference EF601 ELECTRICAL ONE LINE DIAGRAM -BUILDING 44 -NEW | ||||||||
| Can the VA provide the panel location and schedule for panel 42 shown that requires new rigid conduit installed, to include the path this conduit is to take if it goes to bldg 42 or other location and connects to bldg 44? | A-E response: Panel 42 is located in blgd 42, as shown on EPE101 | 5/20/25 | ERR | TLS | ||||||
| EG601 | DWG | Reference EG601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 62 | ||||||||
| The one line appears to reflect a new meter for the existing SWBD. Can the VA clarify if there is to be a new meter? | A-E response: Meter is existing to remain. | 5/20/25 | ERR | TLS | ||||||
| EG601 | DWG | Reference EG601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 62 | ||||||||
| The one line appears to reflect new (4) 3/0 AWG -2"C to the existing transformer. Can the VA clarify if there is to be new (4) 3/0 AWG -2"C to the existing transformer? | A-E response:(4) 3/0 AWG-2"C is existing to remain. | 5/20/25 | ERR | TLS | ||||||
| EPG101 | DWG | Reference EPG101, Keynote #4 | ||||||||
| The note appears to apply to existing panels EP2 and P2 but not P3. Can the VA clarify that the P3 panel is not to be reconfigured per note #4? | A-E response:Only panel "EDP" and "P2". | 5/20/25 | ERR | TLS | ||||||
| EH601 | DWG | Reference EH601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 64 | ||||||||
| The one line does not call out the feeder schedule for panel LA. Can the VA provide? | A-E response:4# 4/0 conductor, 1#4 ground, 2-1/2" conduit. | 5/20/25 | ERR | TLS | ||||||
| ALL | DWG | Can the VA clarify if the demo sheets say the demolish a panel and "existing feeders back to source" but the new work sheets reflect "new conduit and conductors" which would be correct since they seem to conflict each other? | A-E response:Existing conductors and conduit to be demolished to source and to be replaced by the new conductors and conduit. | 5/20/25 | ERR | TLS | ||||
| ALL | DWG | Can the VA clarify if the one line diagrams do not show dashed lines representing demo then the intent is for the conduit and conductors are to remain even though the new one line appears to reflect new conduits and conductors? | A-E response:New conduits and conductors will be bold continuous line and be provided with new conduit and conductor information. | 5/20/25 | ERR | TLS | ||||
| t | The COR stated during the site vist that an additional site vist can be arranged. Can thF36:F39e VA provide a 2nd site visit? | No additional site visits will be held. | 5/20/25 | ERR | TLS | |||||
| 1 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #1 | Reference A.3 PRICE/COST SCHEDULE & Drawings EDA101/EPA101 | ||||||||
| Q: The price schedule reflects lump sum, however various drawing sheet notes reference “deduct alternate 1” pricing. FOLLOW UP QUESTION: Are any deduct alternates required (Yes or No)? If yes, please specify what is required. | Disregard deuct alternate language there are not deducts. | 6/26/25 | ERR | TLS | ||||||
| 2 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #1 | FOLLOW UP QUESTION: The VA response to RFI #1 stated that the "VA would perform the light fixture replacement." A. Can the VA clarify if this will take place by the VA at the same time the Contractor is replacing the recepticles and Occupancy Sensors within this building and the Contractor must coordinate? B. Prior to or after the contractors work in this building? | This will take place by the VA at the same time the Contractor is replacing the recepticles and Occupancy Sensors within this building and the Contractor must coordinate. Coordinate prior the contractors work in this building. | 6/26/25 | ERR | TLS | ||||
| 3 | EPA101 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #2 | Reference Drawing Sheet EPA101 | |||||||
| Q: The sheet has several occupancy sensors shown, are these to be new sensors? FOLLOW UP QUESTION: The VA response to RFI #2 stated that the "sensors are new." A. Are we to replace any existing dimming packs, line voltage, CAT5 low voltage cabling, wall switches or just the ceiling sensors? B. If yes, can the VA please provide a lighting control diagram and basis of design and if these are are these non-dimming? | Only ceiling sensors, switch need to be replaced. | 6/26/25 | ERR | TLS | ||||||
| 4 | EDA101 & EPA101 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #3 | Reference Drawing Sheet EDA101 & EPA101 | |||||||
| Q: EDA101 Keynote states “DEMOLISH EXISTING RECEPTACLES AND CIRCUITRY. REPLACE BY NEW GFI RECEPTACLES AND CIRCUITRY.” Whereas EPA101 Keynote states “REUSE EXISTING RECEPTACLE CIRCUIT. MAINTAIN CIRCUIT CONTINUITY.” FOLLOW UP QUESTION: The VA response to RFI #3 stated to "reuse existing circuit breaker" that we assume serves the receptacles that were in question. The drawings reflect replacing the panel that these receptacles are fed from; can the VA clarify that the panel will recieve all new breakers and not to reuse any existing breakers in new panels? | Panel will receive all new breakers and do not to reuse any existing breakers in new panel. | 6/26/25 | ERR | TLS | ||||||
| 5 | 01 00 00 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #5 | Reference Specification 01 00 00, Para 1.22 Photo Documentation | |||||||
| Q: Can the VA confirm that the if the Contractor utilizes Procore for uploading daily reports WITH daily photos that this will satisfy this section? FOLLOW UP QUESTION: The VA response to RFI #5 stated "Procore is acceptable but photos shall be professional." The unedited version of this spec on the VA TIL Specifications has a spec writer note applicable to photographic documentation as follows “SPEC WRITER NOTE: Use the following paragraph for new buildings and major building additions only.” Professional photography would cost the VA >$100,000 but this project is NOT a new building nor a major building addition. Can the Prime Contractor provide daily photos with their daily reports of each workspace onto Procore to meet this requirement (Yes or No)? | YES daily photos and Procor is acceptable and will meet the requirement. | 6/26/25 | ERR | TLS | ||||||
| 6 | 01 45 00 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #6 | Q: Can the VA confirm that 01 45 00 Quality Control is not applicable to this project since it was not included? FOLLOW UP QUESTION: The VA response to RFI #6 stated "Please include 01 45 00 Quality Control." This spec section is typically project-specific, custom taylored to meet specific project needs. Can the VA provide a copy of Spec Section 01 45 00 for this project? | QC is Applicable Spec Section 01 45 00 | 6/26/25 | ERR | TLS | |||
| 7 | 01 91 00 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #7 | Q: Can the VA confirm that 01 91 00 General Commissioning Requirements is not applicable to this project since it was not included? FOLLOW UP QUESTION: The VA response to RFI #7 stated "This may not be required." Is Section 01 91 00 required (Yes or No)? If section 01 91 00 is required, please provide a copy. | GC and Commision of electrical systems will both be provided Spec Section 01 19 00, 26 08 00 | 6/26/25 | ERR | TLS | |||
| 8 | 02 41 00 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #8 | Reference Section 02 41 00 Demolition |
Q: Can the VA confirm that the related sections below were retained and are not required for this project?
E. Asbestos Removal: Section 02 82 11, TRADITIONAL ASBESTOS ABATEMENT.
F. Lead Paint: Section 02 83 33.13, LEAD-BASED PAINT REMOVAL AND DISPOSAL.
G. Environmental Protection: Section 01 57 19, TEMPORARY ENVIRONMENTAL
| CONTROLS. FOLLOW UP QUESTION: The VA response to RFI #8 stated "As always, there may be some cases where hazardous materials may come in contact during demo and installation of panelboards. Contractor should have these specifications handy. The specs are required if included." Absent of any VA hazardous reports, sheet notes, or other information are we to assume that if any hazardous materials appear to be present the contractor will receive a change order for unforeseen conditions? Can the VA clarify for all bidders what costs are to be included in the proposal? | Contractor is required to follow OSHA procedures if encountered during the construction. Facility report will be provided upon request at award. G. Environmental Protection: Section 01 57 19, TEMPORARY ENVIRONMENTAL | ||||||||
| CONTROLS. will be provided. F. Lead Paint: Section 02 83 33.13, LEAD-BASED PAINT REMOVAL AND DISPOSAL. is included E. Asbestos Removal: Section 02 82 11, TRADITIONAL ASBESTOS ABATEMENT. Is not required. | 6/26/25 | ERR | TLS | ||||||
| 9 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #15 | Q: Can the VA provide the reflected ceiling plans for all buildings so we can determine the extent of work based on hard ceilings, ACT ceiling ect? FOLLOW UP QUESTION: The VA response to RFI #8 stated "The celings are existing to remain. The only work is for the light fixtures to be replaced in kind. The fixtures shall be recessed type in ACT." Since much of the scope requires new conduit and conductors and/or panels being relocated; understanding the ceiling types for these routes are important, especially if ceilings are drywall for example. Can the VA provide the reflected ceiling plans? | No there are not reflective ceiling plans available for this facility. Most of all the work are within ACT or no ceiling. VA may or may not have reflected ceiling plans available. | 6/26/25 | ERR | TLS | |||
| 10 | EF601 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #30 | Reference EF601 ELECTRICAL ONE LINE DIAGRAM -BUILDING 44 -NEW – This one line does not indicate that meters are required however drawing EPF101 says to provide 2 meters and 1 disconnect. If 2 meters are required and 2 disconnects can the VA please provide the correct one line for this building? | New panel "MDP1" has main circuit breaker, by code the meter serving panel "MDP1" is not required a disconnect. Provide (2) meters and (1) 400/3/225 disconnect. | 6/26/25 | ERR | TLS | ||
| 11 | EF601 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #31 | Reference EF601 ELECTRICAL ONE LINE DIAGRAM -BUILDING 44 -NEW | ||||||
| Can the VA provide the panel location and schedule for panel 42 shown that requires new rigid conduit installed, to include the path this conduit is to take if it goes to bldg 42 or other location and connects to bldg 44? | Pictures have been provided. Locations of panel boards are shown on drawings. | 6/26/25 | ERR | TLS | |||||
| 12 | EG601 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #32 | Reference EG601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 62 | ||||||
| The one line appears to reflect a new meter for the existing SWBD. Is the Contractor to provide a new meter (Yes or No)? | Meter is existing to remain. | 6/26/25 | ERR | TLS | |||||
| 13 | EG601 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #33 | Reference EG601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 62 | ||||||
| The one line appears to reflect new (4) 3/0 AWG -2"C to the existing transformer. Is the Contractor to provide new (4) 3/0 AWG -2"C to the existing transformer (Yes or No)? | (4) 3/0 AWG-2"C. is existing to remain. | 6/26/25 | ERR | TLS | |||||
| 14 | EPG101 | VA AMENDMENT 0003 RFI RESPONSE TO RFI #34 | Reference EPG101, Keynote #4 | ||||||
| The note appears to apply to existing panels EP2 and P2...but not P3. Does Keynote #4 apply to panel P3 (Yes or No)? | Keynote #4 apply to panel EP2 and P2. | 6/26/25 | ERR | TLS | |||||
| 15 | Section 5.12 | Solicitation | Section 5.12 on Page 18 of the solicitation requests PPQs for relevant past performance projects submitted by each Prime Contractor. Due to the current situation in Washington D.C. and with the attrition being experienced within the VA, if the Prime Contractor has "signed" PPQ(s) that are LESS THAN 1 year old from the date of this soliciation, can those be submitted within our proposal and be utilized to meet this requirement? | yes | 6/26/25 | ERR | TLS | ||
| 16 | EPG101 | DWG | Reference EPG101, Keynote #3 |
The note states "PROVIDE AND INSTALL NEW LOAD BANK FOR EXISTING
| GENERATOR." Can the VA confirm that this is not an actual load bank, but rather the Contractor is to provide the means that allows for connecting cables for testing using a load bank ? | The load bank is to be new for the exisitng generator. | 6/26/25 | ERR | TLS | |||||
| 17 | Studies | Can the VA provide the most current Electrical Power System study information, such as coordination study data, short-circuits analysis, arc-flash hazard analysis and available protective device setting information that the engineered of record conducted? | Please see attached 3 year test report. | 6/26/25 | ERR | TLS | |||
| 18 | EH601 | DWG | Reference EH601 ELECTRICAL ONE LINE DIAGRAM -NEW -BUILDING 64 The one lines do not reflect panels "1K" or "1KK" as shown on sheets EDH101 & EPH101. Nor is there any panel schedules for these 2 panels. Can the VA provide the missing information? | Pictures of panels will be provided. Source | 6/26/25 | ERR | TLS | ||
| 19 | EH601 | DWG | Reference EH601 ELECTRICAL ONE LINE DIAGRAM -BUILDING 64 -NEW Can the VA provide the missing feeder information for panel "LA"? | LA is 225A, feeder tag 22 shall be used for wire size. | 6/26/25 | ERR | TLS | ||
| 20 | EPH102 | DWG | Reference EPH102 This sheet includes NEW EM-2A-1, however the one line does not reflect this panel nor is there a panel schedule provided. Can the VA provide the missing panel schedule and one line that references this new panel? | Pictures of panels will be provided. | 6/26/25 | ERR | TLS | ||
| 21 | EJ603 | DWG | Reference EJ603 The panel schedules did not include the new panel "E-3" as shown as being replaced. Can the VA provide the new E-3 panel schedule? | Panel schedule "E-3" is shown in drawing EJ603. | 6/26/25 | ERR | TLS | ||
| 22 | DWG | There was no information provided for "Infection Control Measures or Infection Control Risk Assessment" for this project. Can the VA provide details on each of the areas requiring the risk class and the control measure level for each location? | VA to provide ICRA worksheets to the contractor identifying level of infection control measures and locations. Refer to safety requirements specification for additional requirements. | 6/26/25 | ERR | TLS | |||
| 23 | EDH101 | DWG | Reference EDH101 The scope on this sheet includes panel replacement in the kitchen. Can the VA clarify if this work needs to inclde temporary service to feed the location while the work is being completed? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | ||
| 24 | ALL | DWG | Can the VA clarify which areas have to be done after hours and/or weekend to include which areas need to have temporary power costs included in our proposal? | All the builidings will require temporary power when working. After hours work will be defined by the COR During the course of the construction project. If you are unable to provide temporary power for panel work then it will be after hours. This is a active hospital and contractor shall be aware that all electrical panelboards and switchgear replacement shall be coordinated and completed during after hours or weekends. | |||||
| 6/26/25 | ERR | TLS | |||||||
| 25 | EPD102 | DWG | Reference EPD102 Keynote #2 states "PROVIDE AND INSTALL NEW 4# 4/0, 1 #4G-2"C TO SOURCE PANEL " The one-line calls for #4 AWG. Can the VA confirm which is correct? | Provide 4#4, 1#8G., 1 1/4"C. is correct. | 6/26/25 | ERR | TLS | ||
| 26 | EPE101 | DWG | Reference EPE101 Keynote #1 states "CONTRACTOR SHALL PROVIDE AND INSTALL NEW 4#4/0, 1#4 G.-2" Can the VA provide the information on what feeds this panel and where that souce panel is located? | Source panel is shown on EPF101 and EP601 | 6/26/25 | ERR | TLS | ||
| 27 | EDF101 | DWG | Reference EPF101 Due to the location constraints, there isn't enough room to | ||||||
| install this new panel while leaving the existing MDP1 installed. This will require a whole-building outage. Will this building be allowed to be without utility power while this work is being performed? If yes, how long can this whole building be without power? | All shut downs will need to be coordinated. | 6/26/25 | ERR | TLS | |||||
| 28 | EPH101 | DWG | Reference EPH101, Keynote #1 This keynote references to see sheet EPH401. This sheet was not provided. Can the VA provide this sheet? | Refer to newest electrical drawing set for exact information. | 6/26/25 | ERR | TLS | ||
| 29 | EPI101 | DWG | Reference EPI101, Keynote #4 This keynote states NEMA 4x however sheet EDI101 has NEMA 3R. Can the VA clarify which is correct? | NEMA 3R is correct. | 6/26/25 | ERR | TLS | ||
| 30 | EI601 | DWG | Reference EI601 ELECTRICAL ONE LINE DIAGRAM - BUILDING 74 - NEW This one line suggests the new transformer is to be 500kva, however drawing EPI101 has the transformer as NEW 150KVA. Can the VA confirm which is correct? | 500KVA is correct. | 6/26/25 | ERR | TLS | ||
| 31 | Gen Specs | Can the VA confirm that all existing raceways that are indicated to remain would not require short circuit and voltage drop studies? | Confirm. Existing raceway that indicated to remain would not require short circuit and voltage drop studies. | 6/26/25 | ERR | TLS | |||
| 32 | Gen Specs | Can the VA confirm that any panelboard being directly replaced and loads are not changing, that a load study is not required? | Confirm. Panelboard being directly replace and load are not changing, that load study is not required. | 6/26/25 | ERR | TLS | |||
| 33 | SOW | Building 18 – Is the VA expecting the Contractor to provide temporary power (i.e., temp generator or temp substation) to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 34 | SOW | Building 19 – Is the VA expecting the Contractor to provide temporary power (i.e., temp generator or temp substation) to maintain power within this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 35 | SOW | Building 38 – Is the VA expecting the Contractor to provide temporary power to maintain power within this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 36 | SOW | Building 42 – Is the VA expecting the Contractor to provide temporary power to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | No, coordinate down time with VA | 6/26/25 | ERR | TLS | |||
| 37 | SOW | Building 44 – Is the VA expecting the Contractor to provide temporary power to maintain power within this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 38 | SOW | Building 62 – Is the VA expecting the Contractor to provide temporary power to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 39 | SOW | Building 64 – Is the VA expecting the Contractor to provide temporary power to maintain power within this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 40 | SOW | Building 64A – Is the VA expecting the Contractor to provide a temporary generator (or temporary substation) to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. New sub station to be installed in demolished substation's location | 6/26/25 | ERR | TLS | |||
| 41 | SOW | Building 82 – Is the VA expecting the Contractor to provide temporary power to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor or by other means as field conditions warrant | 6/26/25 | ERR | TLS | |||
| 42 | SOW | Building 84 – Is the VA expecting the Contractor to provide temporary power to maintain power within this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. New sub station to be installed in demolished substation's location | 6/26/25 | ERR | TLS | |||
| 43 | SOW | Building 85 – Is the VA expecting the Contractor to provide temporary power to maintain power in this building while the electrical equipment is being replaced (Yes or No)? | Yes, temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. New sub station to be installed in demolished substation's location | 6/26/25 | ERR | TLS | |||
| 44 | SOW | Building 92 – Is the VA expecting the Contractor to provide any temporary power within this building while the electrical equipment is being replaced (Yes or No)? | The MCC is main tie main, and one side should be demolished and installed with new | 6/26/25 | ERR | TLS | |||
| 45 | SOW | Building 92 – Is the VA expecting the Contractor to provide any temporary CHILLERS while the electrical equipment is being replaced in this building (Yes or No)? | The MCC is main tie main, and one side should be demolished and installed with new | 6/26/25 | ERR | TLS | |||
| 46 | VA AMENDMENT 0003 RFI RESPONSES TO RFI #25 - #27, #29 | The VA response stated, “Update to this RFI will be posted once received.” Are we to expect additional clarifications to each of these 4 previous RFI responses? | yes see attached. | 6/26/25 | ERR | TLS | |||
| 47 | VA AMENDMENT 0003 Various RFI’s | Amendment 0003 RFI EXCEL SPREADSHEET - The EXCEL RFI spreadsheet cells cut off many of the RFI questions making the questions unreadable. Can the VA expand the RFI EXCEL cells within the document and resubmit it so that all Bidders can read the RFI questions and answers? | uploaded excel spreadsheet. | 6/26/25 | ERR | TLS | |||
| 48 | EDC101 | DWG | Reference ELECTRICAL DEMOLITION PLAN -BUILDING 37 -FIRST FLOOR, PHASING NOTES #1 This note states: PROVIDE A TEMPORARY 480V, 150kVA UNIT SUBSTATION TO PROVIDE TEMPORARY POWER DURING THE DEMOLITION AND INSTALLATION PROCESS. Is this the only bldg with this requirement for temporary equipment besides bldg 74? | Each drawing is stand alone and not inclusive to the entire project. Oher buildings will require temporary power, as indicated on sheet notes | 6/26/25 | ERR | TLS | ||
| 49 | EI601 | DWG | Reference ELECTRICAL ONE LINE DIAGRAM -BUILDING 74, Key Note #1 States: CONTRACTOR SHALL PROVIDE A TEMPORARY 500KVA, 4160/480V UNIT SUBSTATION TO BE USED DURING THE DEMOLITION AND CONSTRUCTION OF NEW 500KVA UTILITY TRANSFORMER. Is this the only bldg with this requirement for temporary equipment besides bldg 37? | Each drawing is stand alone and not inclusive to the entire project. Oher buildings will require temporary power, as indicated on sheet notes | 6/26/25 | ERR | TLS | ||
| 50 | EDN101 | DWG | Reference ELECTRICAL DEMOLITION PLAN -BUILDING 64A -FIRST FLOOR, Key Note #4 The note states: TEMPORARY LOCATION OF NEW 5KV UNIT SUBSTATION This note seems to imply that the Contractor is to use the NEW substation as the TEMPORARY OUTDOOR substation. Is the Contractor to provide a temporary "RENTAL" substation until the new substation is installed or is the Contractor to use the "NEW" substation as the temporary substation (and then relocate it into the Electrical Room once all the old equipment has been removed)? | Temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 51 | EDN101 | DWG | Reference ELECTRICAL NEW WORK PLAN -BUILDING 82 -BASEMENT FLOOR, Key Note #3 The note states: "TEMPORARY LOCATION OF "NEW" 5KV UNIT SUBSTATION". If the VA is expecting the Contractor to use the newly purchased substation as the temporary substation and installing it temporarily "OUTDOORS" for any period of time, is the Contractor responsible for protecting it from the weather? | Temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 52 | EPJ101 | DWG | Reference ELECTRICAL NEW WORK PLAN -BUILDING 82 -BASEMENT FLOOR, Key Note #3 The note states: "TEMPORARY LOCATION OF "NEW" 5KV UNIT SUBSTATION". This note seems to imply that the Contractor is to use the NEW substation as the TEMPORARY OUTDOOR substation. Is the Contractor to provide a temporary "RENTAL" substation until the new substation is installed OR, IS THE CONTRACTOR TO UTILIZE THE "NEW" SUBSTATION (purchased for this building) AS THE TEMPORARY SUBSTATION? | Temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 53 | EPJ101 | DWG | Reference ELECTRICAL NEW WORK PLAN -BUILDING 82 -BASEMENT FLOOR, Key Note #3 The note states: "TEMPORARY LOCATION OF "NEW" 5KV UNIT SUBSTATION". If the VA is expecting the Contractor to use the newly purchased substation as the temporary substation and installing it temporarily "OUTDOORS" for any period of time, is the Contractor responsible for protecting it from the weather? | Temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 54 | EDK101 | DWG | Reference ELECTRICAL DEMOLITION PLAN -BUILDING 84 -FIRST FLOOR, Key Note #5 The note states: TEMPORARY LOCATION OF "NEW" 5KV UNIT SUBSTATION. Is the VA expecting the contractor to provide a temporary "RENTAL" substation during construction of this building OR, IS THE CONTRACTOR TO UTILIZE THE "NEW" SUBSTATION (purchased for this building) AS THE TEMPORARY SUBSTATION? | Temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 55 | EDK101 | DWG | Reference ELECTRICAL NEW WORK PLAN -BUILDING 85 -FIRST FLOOR, Key Note #4 The note states: TEMPORARY LOCATION OF "NEW" 500KV UNIT SUBSTATION. Is the VA expecting the contractor to provide a temporary "RENTAL" substation during construction of this building OR, IS THE CONTRACTOR TO UTILIZE THE "NEW" SUBSTATION (purchased for this building) AS THE TEMPORARY SUBSTATION? | Yes, temporary power by the contractor. The temporary will have to be located outside while existing is being demolished. | 6/26/25 | ERR | TLS | ||
| 56 | SOLICITATION PAGE 21 | The solicitation states: Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon or weekends and with timely advance coordination through VA’s Project Manager/COR. Can the VA specify which work areas fall into evening/weekend work? | All the builidings will require temporary power when working. After hours work will be defined by the COR During the course of the construction project. If you are unable to provide temporary power for panel work then it will be after hours. This is a active hospital and contractor shall be aware that all electrical panelboards and switchgear replacement shall be coordinated and completed during after hours or weekends. | 6/26/25 | ERR | TLS | |||
| 1 | Substantive | Please clarify if a superintendent or PM can be a dual hat to cover the requirements of QA/QC? | No, QC/QA must perform their work seperately from superintendent or PM duties. Also, QC/QA must have an engineering degree. | 6/26/25 | ERR | Blue Cord | |||
| 2 | Substantive | If no to the question above, will the QA/QC need to be full time for this project? | No, QC/QA must perform their work seperately from superintendent or PM duties. Also, QC/QA must have an engineering degree. | 6/26/25 | ERR | Blue Cord | |||
| 3 | Substantive | Who is responsible for the terminal clean of the project area? | Who is responsible for the terminal clean of the project area? Not sure of the word "Terminal Clean" . Contractor is responsible for cleaning the area as if found prior to construction. | 6/26/25 | ERR | Blue Cord | |||
| 4 | Substantive | Who is responsible for contracting the commissioning agent? | Who is responsible for contracting the commissioning agent? Contractor is responsible. | ||||||
| 6/26/25 | ERR | Blue Cord | |||||||
| 5 | Substantive | Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? | See corrected specs .Specs and Drawings are most critical if there are any discrepancies you MUST bring it to the attention of the COR. | 6/26/25 | ERR | Blue Cord | |||
| 6 | Substantive | For planning the preliminary project schedule, please provide the anticipated NTP date. This will assist the VA in comparing the schedules provided by all bidders. | The NTP will be within 15 days of the award as identified page one of the Solicitation | 6/26/25 | ERR | Blue Cord | |||
| 7 | Substantive | Are there other projects onsite which will overlap the work areas of this project? | Yes there will be some overlapping project work. | 6/26/25 | ERR | Blue Cord | |||
| 8 | Substantive | Will the contractor be required to test for hazardous materials within the project area? | Testing will be completed by the AE and report will be provided at the kickoff. | 6/26/25 | ERR | Blue Cord | |||
| 9 | Substantive | Will the meters noted on sheet EPF101 be required to tie into the BMS system? | No | 6/26/25 | ERR | Blue Cord | |||
| 10 | Substantive | Please confirm the manufacturer of the existing BMS system. | Seimens | 6/26/25 | ERR | Blue Cord | |||
| 11 | Substantive | Please confirm the manufacturer of the existing fire alarm system. | Seimens | 6/26/25 | ERR | Blue Cord | |||
| 13 | Substantive | Please confirm the lightning protection system will not need to be recertified as part of this project. | Confirmed | 6/26/25 | ERR | Blue Cord | |||
| 14 | Substantive | Please clarify if the prime contractor is required to complete a breaker coodination study prior to commencing work? | No this is required POST see spec 26 05 73 | 6/26/25 | ERR | Blue Cord | |||
| 15 | Substantive | Will the VA please consider adding FAR 52.225, and it's applicable subsections, to the solicitation documents to confirm this project must conform to the Buy American Act? | FAR 52.225 included | 6/26/25 | ERR | Blue Cord |
Sheet1
| Task Name |
| SUBMIT DIVISION 26 11 16 Secondary Unit Substations |
| VA REVIEW & APPROVE 26 11 16 Secondary Unit Substations |
| SUBMIT DIVISION 26 12 19 Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers |
| VA REVIEW & APPROVE 26 12 19 Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers |
| SUBMIT DIVISION 26 23 00 Low-Voltage Switchgear |
| VA REVIEW & APPROVE 26 23 00 Low-Voltage Switchgear |
| SUBMIT DIVISION 26 24 13 Distribution Switchboards |
| VA REVIEW & APPROVE 26 24 13 Distribution Switchboards |
| SUBMIT DIVISION 26 24 16 Panelboards |
| VA REVIEW & APPROVE 26 24 16 Panelboards |
| SUBMIT DIVISION 26 24 19 Motor Control Centers |
| VA REVIEW & APPROVE 26 24 19 Motor Control Centers |
| SUBMIT DIVISION 26 27 26 Wiring Devices |
| VA REVIEW & APPROVE 26 27 26 Wiring Devices |
| SUBMIT DIVISION 26 29 21 Enclosed Switches and Circuit Breakers |
| VA REVIEW & APPROVE 26 29 21 Enclosed Switches and Circuit Breakers |
| SUBMIT DIVISION 26 32 13 Engine Generators |
| VA REVIEW & APPROVE 26 32 13 Engine Generators |
| SUBMIT DIVISION 26 36 23 Automatic Transfer Switches |
| VA REVIEW & APPROVE 26 36 23 Automatic Transfer Switches |
| SUBMIT DIVISION 26 43 13 Surge Protective Devices |
| VA REVIEW & APPROVE 26 43 13 Surge Protective Devices |
| SUBMIT DIVISION 26 51 00 Interior Lighting |
| VA REVIEW & APPROVE 26 51 00 Interior Lighting |
Sheet2
File details come from the government source that posted it. Updated .