S02 36C24824Q1125.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24824Q1125

6. SOLICITATION ISSUE DATE

6-06-2024

Quentin Ford 813-861-5858 06-12-2024

10:00 AM EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 160 Tampa FL 33637

X 100

X

334516

1000 Employees

N/A

X

Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd

Tampa FL 33612

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Complete and submit all items listed in section C and E.

Fill in all required information located in C.3 and sign.

Submit a letter from the OEM confirming that the company is a Certified/Registered Distributor and Authorized to provide the OEM products.

Questions in response to this solicitation may be emailed to Quentin.Ford@va.gov By 10:00 AM ON 6/12/2024.

Items to be delivered and installed NLT 30 Days ARO.

See CONTINUATION Page

X X

X 1

Marcus Lewis

CONTRACTING OFFICER

36C24824Q1125

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.3 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.6 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.6 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 160

Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Delivery and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 EA __________________ __________________

HLF125-GX Horizon SeriesT Laboratory Freezer, 25 cu ft (714 Liters)

LOCAL STOCK NUMBER: 5223125-1

6.00 EA __________________ __________________

HPR125-GX Horizon SeriesT Pharmacy Refrigerator, 25.2 cu ft (714 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration)

LOCAL STOCK NUMBER: 5116125-1

4.00 EA __________________ __________________

HPR105-GX Horizon SeriesT Pharmacy Refrigerator - Undercounter,

5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration)

LOCAL STOCK NUMBER: 5116105-1

4.00 EA __________________ __________________

HPR113-GX Horizon SeriesT Pharmacy Refrigerator, 13.3 cu ft (377 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration)

LOCAL STOCK NUMBER: 5116113-1

EA __________________ __________________ 1.00

TrueBlue Set Up / Installation

LOCAL STOCK NUMBER: 890050-2

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 - 0005 SHIP TO: Lakeland Community Based Outpatient Clinic 2080 Meadowland Park Blvd Lakeland, FL 33803

USA

ALL Items to be delivered and installed NLT 30 Days ARO.

B.4 STATEMENT OF NEED

Lakeland 022 – Refrigerators

GENERAL: The VA’s Community Based Outpatient Clinic in Lakeland, FL located at 2080 Meadowbrook Park Blvd, Lakeland, FL, has a requirement for Refrigerators throughout the newly built Lakeland CBOC facility. These units have been proven to be reliable throughout the VA Network.

BACKGROUND: The current Lakeland VA CBOCs will be combining into one new facility and will be expanding services to better serve the local veteran community. This new facility has requirements for new medical refrigerators. The procurement of the items listed below and in this package is required for the activation of the new facility.

SCOPE: James A. Haley is requesting contractors provide the Helmer brand name only medical refrigerators to meet the physical, functional, and performance of the listed salient characteristics in this section. This brand name only request is due to the interoperability of the Helmer product line with Pyxis. The Tampa VA and its subordinate clinics utilize Pyxis for the medical dispensing requirements, therefore any addition to the Lakeland CBOC should be congruent with the current inventory supported by Pyxis to ensure continuous operation. The medical refrigerators will be used to support clinical efficiency, design, and patient care.

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the following functional and performance capability based on industry standards, using recommendations from Nursing Informatics experts, and endorsed by local end-users.

Additional function, performance and salient characteristics include:

• Refrigerators must be able to operate within the Pyxis operating model

• Pharmaceutical medical-grade refrigerator must be NSF/ANSI 456 vaccine storage certified.

PHYSICAL CHARACTERISTICS / SPECIFIC NEED/SALIENT CHARACTERISTIC’S:

Line 0001 || Total Quantity: 1 Basis of Design is HLF125-GX -GX Horizon Series™ Freezer – 25.2 CU

• Vaccine storage freezer approximately 80" H x 30" W x 38.6" D.

• Must be a medical-grade -30°C lab freezers for storage of frozen vaccines.

Professional medical-grade freezers deliver optimized control in three important areas: temperature, noise, and energy management.

• Must maintain temperature uniformity across storage locations of +/-1.0°C.

• Must quickly recover temperatures in 6 to 15 minutes after door openings

(depending on size of unit).

• Must use variable capacity compressor based forced-air refrigeration and EPA

SNAP compliant natural refrigerant.

• Must maintain temperature stability between 0.05°C to 0.73°C (depending on size of unit).

• Must consume as little energy as 1.2 kWh/day to 3.87 kWh/day (depending on size of unit).

• Must emit as little noise as 42 dB to 52 dB (depending on size of unit).

• Must use controller with digital microprocessor with alarm and monitor to ensure precise temperature control.

• Must use bacteria-resistant powder coated interior, exterior, and door handles, with an available option for a stainless-steel interior finish.

• Must include exterior access port for 3rd party monitoring probes and remote monitoring systems. External probe wires must be able to enter cabinet without interfering with door seals.

• Must include option for 7-day inkless chart recorder as redundant system to monitor temperatures.

• Must use back-up battery that will maintain controller and enable continued temperature monitoring for up to two hours after losing primary power.

• Must use adjustable LED lighting that provides energy-efficient illumination with auto-on feature and ON/OFF switch.

• Must be ENERGY STAR® certified.

• Must be certified to applicable UL and CSA standards by a NRTL.

• Must utilize sustainable US EPA SNAP and GRAS approved insulation foam.

• Manufacturer must offer optional Certificate of Calibration that conforms to ISO

17025, as well as optional temperature validation services to confirm and document performance across storage locations.

• Manufacturer must be an ISO-13485 certified and FDA regulated facility.

• Must allow customization of storage to use different combinations of ventilated powder coated shelves, ventilated powder coated pull-out drawers, and stainless-steel drawers to best suit storage needs of the laboratory.

• Must also offer special options for heated doors for high humidity environments and solid doors for light sensitive products.

• Must include probe bottle for monitoring solution or optional solid ballast.

• Must be on casters to allow for easy mobility for service and maintenance events.

Horizon Series Controller/Monitor:

• Must incorporate microprocessor-based controller with LED digital display.

• Must offer ability to display temperature in Fahrenheit or Celsius.

• On-board controller must continuously monitor the temperature and provide alarms for high temperature, low temperature, power failure, and door ajar.

• Must offer ability to display minimum and maximum temperatures recorded since the last reset by user.

• Must offer alarm mute with 5-minute ring-back interval.

• Must offer alarm silence with key switch.

• Unit must offer an option for on-board keypad access control to prevent unauthorized users from accessing contents of cabinet. Keypad access control must offer secure access via user codes and must support up to 100 different users.

• Administrators must be able to override electronic access control by use of a key.

• Unit must provide dry contact alarm connection.

Line 0002 || Total Quantity: 6 Basis of Design is HLR125-GX Horizon Series™ Pharmacy Refrigerator, 25.2 cu ft

• Must have NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration

• Must be corrosion resistant.

• It has a single self-closing glass door with safety stops.

• Approximately 26 cu ft. capacity with adjustable shelving.

• This refrigerator is generally used in commercial pharmaceutical and laboratory operations.

• Must maintain temperature uniformity across storage locations of +/-1.0°C.

• Must quickly recover temperatures in 6 to 15 minutes after door openings

(depending on size of unit).

• Must use variable capacity compressor based forced-air refrigeration and EPA

SNAP compliant natural refrigerant.

• Must maintain temperature stability between 0.05°C to 0.73°C (depending on size of unit).

• Must consume as little energy as 1.2 kWh/day to 3.87 kWh/day (depending on size of unit).

• Must emit as little noise as 42 dB to 52 dB (depending on size of unit).

• Must use controller with digital microprocessor with alarm and monitor to ensure precise temperature control.

• Must use bacteria-resistant powder coated interior, exterior, and door handles, with an available option for a stainless-steel interior finish.

• Must include exterior access port for 3rd party monitoring probes and remote monitoring systems. External probe wires must be able to enter cabinet without interfering with door seals.

• Must include option for 7-day inkless chart recorder as redundant system to monitor temperatures.

• Must use back-up battery that will maintain controller and enable continued temperature monitoring for up to two hours after losing primary power.

• Must use adjustable LED lighting that provides energy-efficient illumination with auto-on feature and ON/OFF switch.

• Must be ENERGY STAR® certified.

• Must be certified to applicable UL and CSA standards by a NRTL.

• Must utilize sustainable US EPA SNAP and GRAS approved insulation foam.

• Manufacturer must offer optional Certificate of Calibration that conforms to ISO

17025, as well as optional temperature validation services to confirm and document performance across storage locations.

• Manufacturer must be an ISO-13485 certified and FDA regulated facility.

• Standard storage configuration is 4 ventilated, powder coated shelves (HLR125-

GX).

• Must allow customization of storage to use different combinations of ventilated powder coated shelves, ventilated powder coated pull-out drawers, and stainless-steel drawers to best suit storage needs of the laboratory.

• Must also offer special options for heated doors for high humidity environments and solid doors for light sensitive products.

• Must include probe bottle for monitoring solution or optional solid ballast.

• Must be on casters to allow for easy mobility for service and maintenance events.

Horizon Series Controller/Monitor:

• Must incorporate microprocessor-based controller with LED digital display.

• Must offer ability to display temperature in Fahrenheit or Celsius.

• On-board controller must continuously monitor the temperature and provide alarms for high temperature, low temperature, power failure, and door ajar.

• Must offer ability to display minimum and maximum temperatures recorded since the last reset by user.

• Must offer alarm mute with 5-minute ring-back interval.

• Must offer alarm silence with key switch.

• Unit must offer an option for on-board keypad access control to prevent unauthorized users from accessing contents of cabinet. Keypad access control must offer secure access via user codes and must support up to 100 different users.

• Administrators must be able to override electronic access control by use of a key.

• Unit must provide dry contact alarm connection.

Line 0003 || Total Quantity: 4 Basis of Design is HLR105-GX Horizon Series™ Pharmacy Refrigerator - Undercounter,

5.3 cu ft

• Must have NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration

• Utility refrigerator approximately 35" H x 24" W x 26" D.

• The unit has a two-tray ice cube cooling system.

• The refrigerator fits standard architectural dimensions for undercounter installation.

• Must maintain temperature uniformity across storage locations of +/-1.0°C.

• Must quickly recover temperatures in 6 to 15 minutes after door openings

(depending on size of unit).

• Must use variable capacity compressor based forced-air refrigeration and EPA

SNAP compliant natural refrigerant.

• Must maintain temperature stability between 0.05°C to 0.73°C (depending on size of unit).

• Must consume as little energy as 1.2 kWh/day to 3.87 kWh/day (depending on size of unit).

• Must emit as little noise as 42 dB to 52 dB (depending on size of unit).

• Must use controller with digital microprocessor with alarm and monitor to ensure precise temperature control.

• Must use bacteria-resistant powder coated interior, exterior, and door handles, with an available option for a stainless-steel interior finish.

• Must include exterior access port for 3rd party monitoring probes and remote monitoring systems. External probe wires must be able to enter cabinet without interfering with door seals.

• Must include option for 7-day inkless chart recorder as redundant system to monitor temperatures.

• Must use back-up battery that will maintain controller and enable continued temperature monitoring for up to two hours after losing primary power.

• Must use adjustable LED lighting that provides energy-efficient illumination with auto-on feature and ON/OFF switch.

• Must be ENERGY STAR® certified.

• Must be certified to applicable UL and CSA standards by a NRTL.

• Must utilize sustainable US EPA SNAP and GRAS approved insulation foam.

• Manufacturer must offer optional Certificate of Calibration that conforms to ISO

17025, as well as optional temperature validation services to confirm and document performance across storage locations.

• Manufacturer must be an ISO-13485 certified and FDA regulated facility.

• Standard storage configuration is 2 ventilated, powder coated shelves (HLR105-

GX).

• Must allow customization of storage to use different combinations of ventilated powder coated shelves, ventilated powder coated pull-out drawers, and stainless-steel drawers to best suit storage needs of the laboratory.

• Must also offer special options for heated doors for high humidity environments and solid doors for light sensitive products.

• Must include probe bottle for monitoring solution or optional solid ballast.

• Must be on casters to allow for easy mobility for service and maintenance events.

Horizon Series Controller/Monitor:

• Must incorporate microprocessor-based controller with LED digital display.

• Must offer ability to display temperature in Fahrenheit or Celsius.

• On-board controller must continuously monitor the temperature and provide alarms for high temperature, low temperature, power failure, and door ajar.

• Must offer ability to display minimum and maximum temperatures recorded since the last reset by user.

• Must offer alarm mute with 5-minute ring-back interval.

• Must offer alarm silence with key switch.

• Unit must offer an option for on-board keypad access control to prevent unauthorized users from accessing contents of cabinet. Keypad access control must offer secure access via user codes and must support up to 100 different users.

• Administrators must be able to override electronic access control by use of a key.

• Unit must provide dry contact alarm connection.

Line 0004 || Total Quantity: 4 Basis of Design is HLR113-GX Horizon Series™ Pharmacy Refrigerator – 13.3 CU

• Must have NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration

• Utility refrigerator approximately 70.5" H x 24.9" W x 31.2" D.

• Must maintain temperature uniformity across storage locations of +/-1.0°C.

• Must quickly recover temperatures in 6 to 15 minutes after door openings

(depending on size of unit).

• Must use variable capacity compressor based forced-air refrigeration and EPA

SNAP compliant natural refrigerant.

• Must maintain temperature stability between 0.05°C to 0.73°C (depending on size of unit).

• Must consume as little energy as 1.2 kWh/day to 3.87 kWh/day (depending on size of unit).

• Must emit as little noise as 42 dB to 52 dB (depending on size of unit).

• Must use controller with digital microprocessor with alarm and monitor to ensure precise temperature control.

• Must use bacteria-resistant powder coated interior, exterior, and door handles, with an available option for a stainless-steel interior finish.

• Must include exterior access port for 3rd party monitoring probes and remote monitoring systems. External probe wires must be able to enter cabinet without interfering with door seals.

• Must include option for 7-day inkless chart recorder as redundant system to monitor temperatures.

• Must use back-up battery that will maintain controller and enable continued temperature monitoring for up to two hours after losing primary power.

• Must use adjustable LED lighting that provides energy-efficient illumination with auto-on feature and ON/OFF switch.

• Must be ENERGY STAR® certified.

• Must be certified to applicable UL and CSA standards by a NRTL.

• Must utilize sustainable US EPA SNAP and GRAS approved insulation foam.

• Manufacturer must offer optional Certificate of Calibration that conforms to ISO

17025, as well as optional temperature validation services to confirm and document performance across storage locations.

• Manufacturer must be an ISO-13485 certified and FDA regulated facility.

• Must allow customization of storage to use different combinations of ventilated powder coated shelves, ventilated powder coated pull-out drawers, and stainless-steel drawers to best suit storage needs of the laboratory.

• Must also offer special options for heated doors for high humidity environments and solid doors for light sensitive products.

• Must include probe bottle for monitoring solution or optional solid ballast.

• Must be on casters to allow for easy mobility for service and maintenance events.

Horizon Series Controller/Monitor:

• Must incorporate microprocessor-based controller with LED digital display.

• Must offer ability to display temperature in Fahrenheit or Celsius.

• On-board controller must continuously monitor the temperature and provide alarms for high temperature, low temperature, power failure, and door ajar.

• Must offer ability to display minimum and maximum temperatures recorded since the last reset by user.

• Must offer alarm mute with 5-minute ring-back interval.

• Must offer alarm silence with key switch.

• Unit must offer an option for on-board keypad access control to prevent unauthorized users from accessing contents of cabinet. Keypad access control must offer secure access via user codes and must support up to 100 different users.

• Administrators must be able to override electronic access control by use of a key.

• Unit must provide dry contact alarm connection.

Warranty and Service For ALL items:

• Must include a 5-year compressor warranty, 2 years parts warranty, and 1 year labor warranty.

• Must have access to trained technical service professionals via phone support, with average hold times to speak with qualified technician of less than 30 seconds.

• Must have access to no-charge Operation and Service manuals and how-to videos via the supplier corporate website.

• Must offer supplier designed and approved service and repair kits that are designed to reduce down-time and simplify unit maintenance and repair.

• Must provide easy access to components and wiring including a rear electrical panel for easy access to electrical components in a centralized location. Wires commonly accessed for service must be numbered and match manual schematics to facilitate ease of service.

PLACE OF DELIVERY AND PERFORMANCE: JAHVH Lakeland CBOC, Lakeland, Fl Located at 2080 Meadowland Park Blvd. Lakeland, Fla 33803

DELIVERY SCHEDULE: All deliveries must be scheduled 48-72 hours in advance. Items are to be delivered and installed by contractor NLT 30 DAYS ARO.

WARRANTY OF EQUIPMENT: Vendor must provide any manufacturer(s) warranty on the equipment as specified in the salient characteristics for each item.

WORK HOURS: Contractor shall deliver the product to site and install it during regular business hours, Monday through Friday, 8:00 am to 4:00 pm Eastern Standard Time (EST). It is critical that the installations correspond with building construction deadlines for the Lakeland, VA activation schedule. The Contractor shall contact VA POC at least 14 business days prior to starting work to ensure the building is ready for install.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

https://veterans.certify.sba.gov/

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting…