36C24823R0091 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 516-19-111

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Room 315, Bldg. 2

10,000 Bay Pines Blvd

Bay Pines FL 33744

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

C.W. Bill Young VA Medical Center

10000 Bay Pines Blvd. Room 315, Bldg. 2

Bay Pines FL 33744

To all Offerors/Bidders 36C24823R0091

03-20-2023 X

Project Title: 516-19-111, Bid Build- Resolve Statement of Conditions Deficiencies

The purpose of this amendment is to:

1) Extend proposal closing date to answer RFI submissions from 04/20/23 to 4/26/23 @ 1:00PM EST

2) Provide RFI responses

3) Provide updated Technical Evaluation factor to reflect BID-BUILD Project.

Amber C. Milton

Contracting Officer

04/20/2023

RFIs Q&As

Q1. Please clarify if the VA still needs the requirements in Building 1 performed as part of this project given it is currently under construction.

A1. The first floor is still a requirement; however, the 2nd, 3rd, 4th, and 5th floor are currently under renovation and is no longer part of the scope.

Q2. Please provide the notes for the Penetration Schedule. It appears only note number 1 is provided. Referring to A/E.

A2. GENERAL NOTES on Sheet A503 are limited to Number 1. Penetrations as scheduled on Sheet A503 are identified on the PENETRATION DESCRIPTION schedule provided on building floor plan sheets.

Q3. There are several sheets that don’t have any notations as to what work is needing to be performed. Sheets B100-101BI, B111-A103, and B102-A101A-D are examples.

Referring to A/E.

A3. Sheet B100-101BI included for Building 100 reference only.

Sheet B111-A103 identifies Door 3A143. Refer to Sheet A501.

Delete Sheets B102-A101A, B102-A101B, B102-A101C, and B102-A101D from the drawings. Work in Building 102 (CLC) is delineated on Sheet B102-A101E.

Q4. Upon review of the interstitial on floor 1 requiring a handler closet, it appears a lot of piping has been added since this design was completed making it impossible to erect the wall in the selected location. Will an alternate location for the walls be provided?

A4. No new piping has been installed in those areas. While not every piece of piping in that area is not reflected on the prints, there is flexibility on wall placement based on existing pipe and duct locations.

Q5. We need to know what the name is of the company that handles the controls for the doors at your facility?

A5. MCS or JCI are accepted vendors for our access control system.

Reminder: Request for Proposals (RFP) are due April 26, 2023 @ 1:00 PM EST

All correspondence shall be submitted to the Contracting Activity via email and shall include in the email subject line: RFP 36C24823R0091 Project Number 516-19-111 Bid Build Resolve Statement of Conditions Deficiencies.

GENERAL PROPOSAL INFORMATION:

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the ONLY official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1M.

4. REQUEST FOR PROPOSAL (RFP) DUE DATE: April 26, 2023, at 1:00 PM EST.

5. SITE VISIT: 30 March 2023 at 1100 AM EST at C.W. Bill Young VA Medical Center, Bay Pines, Florida 33744.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than 120 calendar days for Government acceptance after the date offers are due WILL NOT be considered and will be rejected.

7. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted in writing ONLY by the Prime Contractor (SDVOSB) to Amber C Milton at amber.milton@va.gov and Patara McDonald at patara.mcdonald@va.gov collectively. No telephone RFIs/Questions will be accepted. The cutoff for submission of RFIs for is: 04/03/2022 @ 1:00 PM (EST). RFIs will be provided in a Question & Answer format to all offerors via Standard Form (SF) 30 Amendment to the Solicitation on www.sam.gov. RFI(s) received after due date will only be answered if in the judgement of the Contracting Activity it impacts the subject project/solicitation.

All correspondence shall include in the email subject line: Solicitation 36C24823R0091 Project Number 516-19-111 Bid Build Resolve Statement of Conditions Deficiencies and topic.

i.e.

Solicitation 36C24823R0091 Proj: 516-19-111 Bid Build Resolve Statement of Conditions Deficiencies –

RFI

Solicitation 36C24823R0091 Proj: 516-19-111 Bid Build Resolve Statement of Conditions Deficiencies –

RFP

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION (SDVOSB): This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review SBA Veterans Certification site (https://veterans.certify.sba.gov/) to confirm SDVOSB status verification for the submitted proposal.

BASIS FOR AWARD: It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The Proposals must conform to the solicitation requirements and judged to represent the Best Value to the Government.

The source selection process will utilize FAR 15 to evaluate proposals and award the contract.

All evaluation factors other than price, when combined, are significantly more important than cost or price.

As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer.

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

http://www.sam.gov/ mailto:amber.milton@va.gov mailto:patara.mcdonald@va.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fveterans.certify.sba.gov%2F&data=05%7C01%7C%7Cadc7d21e2a364fd583d308daf2fc3e80%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638089462443716860%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EbNCG1DC8oA9Hk2VAFhrRmPQi3mADWc9Y65I7xwm4Wg%3D&reserved=0

Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate Proposals and award a contract without conducting discussions with offerors. However, the Government reserves the right to contact Offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their Proposals after submission.

SELECTION AND EVALUATION PROCEDURES

This part describes the mechanism for evaluating and selecting offers for this procurement. This solicitation addresses Project Number 516-19-111 Bid Build Resolve Statement of Conditions Deficiencies located at C.W. Bill Young VA Medical Center located at 10,000 Bay Pines Blvd, Bay Pines, FL 33744 requirements.

After evaluating all proposals, the Government intends to select the most highly qualified offeror.

However, the Government reserves the right to reject any and/all offers.

PROPOSAL REQUIREMENTS AND FORMATTING

Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, portrait mode or letter size paper; except charts may be displayed in landscape mode.

Solicitation forms shall be typewritten with fonts no smaller than 10 points.

No hyperlinks or electronic media will be allowed or considered.

Any conceptual drawings, renderings, product data sheets, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

Recommend formatting the technical proposal factor by factor, as listed in the solicitation, and follow page limits.

Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the Offeror’s responsibility to insure the completeness of the proposal.

Offers that do not propose to perform all the work required by the solicitation will not be considered.

Proprietary Data: Each page of the Offeror’s Proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

Proposals submitted in response to this solicitation shall be signed by the SDBVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

The following must be included in the Offeror’s Proposal:

(a) Cover Page with: Solicitation Number, Project Number and Project Title, Company Information (Primary points of contact, email, address, phone numbers (including area code), SAM Unique Entity ID Number, Cage code, etc.).

(b) Table of Contents.

(c) Signed SF 1449 by the SDVOSB and including acknowledgement of any Amendments if applicable.

Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report, and proof of SBA Letter SDVOSB certification (Vet Cert).

The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum, but not limited to include the following cost elements:

Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit.

While developing your price proposal please make sure to include all applicable taxes, and government cost.

NOTE: Price breakdown shall be indicative of showing the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10. 12.

PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

EVALUATION FACTORS

The evaluation factors consist of:

Factor 1 - Technical Approach

Subfactor – Approach/Key Personnel

Factor 2 – Experience

Subfactor – Past Performance (Size, Scope, & Complexity)

Factor 3 - Price

Each factor shall have equal importance.

FACTOR 1: TECHNICAL APPROACH.

General Instructions: The Technical Approach should include necessary information regarding the offeror’s ability to perform and complete the requirements outlined in the solicitation. Failure to provide a Technical Approach in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award. The Offeror shall submit an approach that clearly conveys the Offeror understands the requirements of the RFP.

Subfactor 1 - Approach/Key Personnel

The offeror shall summarize its technical approach and each team’s capability to obtain and retain suitably qualified personnel while maintain project continuity. At a minimum, the offeror shall address the following elements and, when viewed collectively, demonstrate its team’s ability to provide uninterrupted, high-quality work throughout the anticipated period of performance.

a. The offeror shall include a comprehensive technical approach describing the construction activities as it relates to the construction work elements. The approach shall clearly convey the Offeror’s understanding of the requirement and shall describe the work consistent with the schedule proposed.

b. Provide a list of individual Key Personnel for the proposed team to be used to execute construction. At a minimum, this should include the project manager, superintendent, quality control manager, safety manager, and provide documentation (3-page limit for resumes) that they have the qualifications and experience to perform under the contract. The experience standards are defined below:

Project Manager – 5 years in similar magnitude Superintendent – 5 years in similar magnitude Quality Control manager – 5 years in similar magnitude Safety Manager – 5 years in similar magnitude

FACTOR 2: EXPEREINCE.

Offeror shall demonstrate recent and relevant experience that are similar in size, scope, and complexity.

Offeror shall provide a total of three (3) past projects that best represent the Offeror’s work experience required on this subject project or are currently ongoing and substantially complete (at least 50% construction progress completed) within the last five (5) years from the date of this solicitation 36C24823R0091.

Size – A project with a contract value between $500,000 to $1M.

All submitted project experience must meet this requirement.

Scope – A project in which contemplates the construction to resolve conditions deficiencies in an active (24hrs/7days) hospital environment and/or in a health care facility.

Complexity – A project which required a level of activities (labor, subcontracting, equipment, materials, management, supervision, etc.) in construction efforts that are similar to the level of activities required for this solicitation’s project scope. The Offeror’s submitted projects should demonstrate similarity in the interrelated work features required in executing multiple, concurrent, and activities. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement. The more relevant the experience, the more credit will be given.

The experience information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. The more recent and relevant experience, the more credit will be given. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations. The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements. Factors will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance.

Subfactor 2 – Past Performance

The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements, considering the degree of success of recent (substantially completed or turned over no older than five (5) years from the date of this solicitation), relevant experience. The Government will assess the past performance on projects submitted under the Experience Factor and reserves the right to conduct telephone interviews with points of contact identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will first assess the relevancy of recent projects accomplished by the offeror to the scope of this contract and consider how well the Offeror performed on the contracts. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

The offeror shall provide three (3) past performance information for each project submitted on Factor 2 – Experience (size, scope, & complexity). If available, copies of a completed Contractor

Performance Assessment Reporting System (CPARS) for projects performed for the U.S.

Government should be provided. If the project provided has a CPARS, it must be used by the offeror to demonstrate past performance. If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e. for projects submitted as completed, the final 100% completed CPARS will be provided).

Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as Contractor Performance Assessment Reporting system (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact customers other than those identified by the Offeror when evaluating past performance.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified points of contact.

If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

Note: Subcontractor’s Consent – Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

FACTOR 3: PRICE

Price proposal shall be a separate file (clearly separated from the technical and past performance volumes.)

1. Completed Price Schedule on Standard Form (SF) 1442 (Total of Proposed Price)

2. Price Proposal Breakdown

Price proposals shall be submitted on SF 1442, completed, and signed by authorized individual(s) of the Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal. The price proposal shall encompass all costs associated with the requirements of the solicitation. The total proposed price for CLIN 0001 shall be rounded to the nearest dollar. Price will not be rated or scored but will be evaluated for fairness and reasonableness through the use of price analysis. In accordance with FAR 15.404-1(b)(2) the government may use various price analysis techniques and procedures to ensure a fair and reasonable price. It shall be noted that an unrealistically low, or high proposed price may be grounds for rejecting an offeror’s proposal on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal.