36C24822R0319 RFP.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24822R0319

X

12-22-2021

673-22-1-6049-0005

673-21-122

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Attn: Stacy Figlinski 8875 Hidden River Parkway Tampa FL 33637

Stacy Figlinski 813-872-2000 ext 2434

Project Title: Install Police Evidence Secured Storage - Bldg 42 Project Number: 673-21-122 Project Location: James A. Haley Veterans Hospital, Tampa, FL Contracting Officer: Stacy Figlinski Magnitude of Construction: $25,000 to $100,000 NAICS: 236220, Commercial and Institutional Building Construction, Size Standard of $39.5M Service Code: Z1DA JAHVH is a smoke free facility. Contractors, in order to enter the JAHVH campus you must have picture ID. All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on property. All Contractors will be screened at the entrance of the property.

A series of questions will be asked, and temperature taken.

AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov Vet Biz: https://www.vetbiz.va.gov/

This requirement is 100% set-aside for VIP certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB)

Site Visit Date: December 27, 2021 RFIs Due Date: January 3, 2022 Proposal Due - January 26, 2022

Award is subject to the availability of funds.

10 30

X X 52.211-10

X Within 10 Days

1 2:00 PM EST

01-26-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Stacy Figlinski

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE/COST SCHEDULE

ITEM INFORMATION

REQUEST FOR PROPOSAL

PART I – GENERAL INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (NOV 2021)

4.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.7 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.10 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.12 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.13 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.14 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.15 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.16 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.17 IT CONTRACT SECURITY

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

Project 673-21-122, DB Install Police Evidence Secured Storage Building 42. The contractor shall provide all labor, materials, tools, and design build services to provide a complete and functioning secured storage area as reflected in the solicitation. Project is located at JAHVH in the Police Administration Offices on the ground floor of building 42, located on 131st Street, Tampa, FL.

The Period of Performance is 30 Days from Notice to Proceed

GRAND TOTAL ________________

REQUEST FOR PROPOSAL

SOLICITATION NO. 36C24822R0319

ISSUE DATE: December 22, 2021 PROPOSAL DUE DATE: January 26, 2022 at 2:00PM EST

PROJECT TITLE: Design Build – Install Police Evidence Secured Storage – Bldg.42

PROJECT NUMBER: 673-21-122

LOCATION: James A. Haley Veterans Hospital (JAHVH), Building 42, 131st Street, Tampa, FL 33612

PROJECT SUMMARY: Provide all labor, materials, tools, and design build services to complete Project Number 673-21-122, titled "Install Police Evidence Secured Storage – Building 42".

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Construction Team 2 8875 Hidden River Pkwy. Suite 560 Tampa, FL 33637 Point of Contact:

Stacy Figlinski, Contracting Officer Email: Stacy.Figlinski@va.gov Phone: 813-872-2434

PART I – GENERAL INFORMATION

1. Magnitude of Construction: Between $25,000.00 and $100,000.00.

2. The James A Haley Veterans Hospital (JAHVH) in Tampa, FL is a smoke free facility. In order to enter the JAHVH campus you must have picture ID. All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on property. All Contractors will be screened at the entrance of the property. A series of questions will be asked, and temperature taken. While working on the JAHVH property (both inside and outside) the contractor will be responsible for wearing a face covering at all times. Personal Protective Equipment (PPE) is not provided.

3. Site Visit: An organized site visit is scheduled for December 27, 2021 at 10:00 AM EST.

Participants are to meet at Building 42 Elevator Lobby, 2702 E 131st Ave, Tampa, FL 33612.

Please notify the Contracting Officer via e-mail of your firm’s intent on coming to the site visit by 12:00 PM EST, December 26, 2021. The Government requests that parties be limited to prime representative and estimator.

4. Questions shall be submitted by the prime contractor, through email to the Point of Contact listed above. No questions by telephone will be accepted. The cutoff for submission of questions is January 3, 2022 at 2:00 PM EST. All RFIs will be gathered and sent to the technical representative for response after the January 3, 2022 deadline. An amendment will be published with all responses. No response will be made until after that date.

5. Specifications and Drawings: All applicable specifications and drawings will be provided electronically along with the Request for Proposal. No hard copies will be made available to proposing contractors.

6. SDVOSB Verification – The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service-Disabled Veteran Owned Small Business (SDVOSB) status for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only.

Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

7. Bonds (Reference Contract Clause FAR 52.228-15 for further information on applicability): A payment and performance bond shall be provided with proposal. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. Notice to proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed.

8. Offer Guarantee (BID BOND, submit with your proposal): Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

9. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20210208 dated 10/01/2021 for Hillsborough County. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project.

Current determinations are always available at: https://wdolhome.sam.gov.

10. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

(EMR): All Offerors shall submit with their proposal a completed Attachment C, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment C represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

All Offerors shall submit information regarding their current EMR equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment C. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment C. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment C.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility.

11. Contract Performance Period: 30 calendar days after receipt of written Notice to Proceed.

12. Work Element No. 1 (Design Build Effort Required): Contractor shall develop project design documentation including drawings, specifications, design analysis, etc. representative of 30% and 95% completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

PART II – RESPONSIBILITIES

1. VA Team: The coordinator/project manager of the VA team will be the COR, Paul Guerra.

2. Design-Build Team: The D/B team includes all J/V partners, consultants, and sub-contractors to the one firm. The D/B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

If the D/B Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the D/B Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of D/B firm not the construction subcontractors.

The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the D/B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

PART III – PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. Prospective vendors shall provide their proposal via e-mail to Stacy.Figlinski@va.gov in any of the following formats: .pdf, .docx, or .doc (8 Megabyte File Size Limitation). The Government will evaluate proposals submitted in response to this RFP. The price proposal shall include a copy of the vendor VETBIZ registration information, a copy of the vendor SAM.GOV registration information, and a price sheet with pricing on the statement of items. While there is no page limit to the price proposal, it shall also be on 8 ½” x 11” pages, when printed. The statement of items shall be filled out in its entirety.

2. Technical Proposal Format: The Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

1. GENERAL INFORMATION:

a. Cover Page with Solicitation Number, Project Title

b. Signed offer/Acknowledgement of Amendments

c. Copy of current vetBiz.gov SDVOSB certification

A. FACTOR I - Prime Contractor/Key Subcontractor Example Projects Demonstrating Experience and Capability

The offeror is required to submit two examples of same/similar work to this project in a hospital environment. Demonstrating plumbing/welding/electrical/trade coordination work as critical activities for each of the following two (2) areas. These areas identify the prime’s and/or key subcontractor’s experience and capability to successfully complete the example project.

(1) Provide one example project demonstrating the offeror’s project management experience and capability as a prime contractor on a construction project of similar type and scope;

(2) Provide one example project demonstrating similar construction capability of the firm (prime or subcontractor) that will be performing the largest construction effort;

The two different example projects to be submitted are to demonstrate a firm’s experience and capability and must be relevant to the work that the firm will be performing under the prospective contract. At least one of the example projects shall provide evidence demonstrating the experience and capability of the lead Architect-Engineer firm (prime or subcontractor) that will be designing the project; The A/E services shall include the services of a registered Architect or Engineer with a minimum of three (3) projects designing a similar structure to that required under this prospective contract within a hospital environment. The Design/Build contractor shall submit examples to sustain this experience with the proposal.

Offeror experience shall be submitted using Attachment D, Experience Information Sheet. The Experience Information Sheet must be filled out in its entirety.

In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract. Signed letters are not included in the page count restrictions.

The Government may contact point(s) of contact to verify project information on the Experience Information Sheets.

Formatting and Other Restrictions The submission is limited to 15, 8-1/2” x 11” pages in total when printed.

FACTOR II – Past Performance

The Government will survey CPARS (Contractor Performance Assessment Reporting System) for two completed contracts for each prime contractor. In the event multiple rated contracts exist in CPARS which meet the defined “relevant” and “recent” and “magnitude” the most recent will be used. The contracting officer’s knowledge or that of the technical team may be used in past performance evaluations. Offerors without relevant CPARS records can provide references for their past performance. Offerors shall use included questionnaire titled Past Performance Questionnaire, Attachment E. The contracting officer’s knowledge or that of the technical team may be used in past performance evaluations.

Formatting and Other Restrictions The submission does not have a page limitation

Factor III – Design Concept

Provide a conceptional schematic, and design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection) which describes the intent of each discipline shown within the design schematic relating to this project.

Formatting and Other Restrictions The submission does not have a page limitation

Factor IV – Schedule

The offeror is required to submit a proposed progress schedule in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date.

The detailed schedule will indicate specific tasks with dates for each step of the process including:

(1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

(2) Construction Period: Mobilization; Demolition method and sequencing; Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment; Provisions for overtime or shift work; Timing of relocation of existing equipment; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, tests, and final inspection.

(3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

(4) The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(5) The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated on the submitted schedule.

(6) Address any issues with obtaining needed materials/supplies to complete this project. If an item has a long lead time that will affect the schedule this needs to be stated in the proposal.

Formatting and Other Restrictions The submission does not have a page limitation.

2. PRICE PROPOSAL

The Government will evaluate price based on the total price. Contractor is to provide a completed Statement of Proposal Items found in Section B of the 1442 of this RFP. Attached to the completed Statement of Proposal Items shall be a project price breakdown. A project price breakdown sample .xls format is attached to the RFP to be used, Attachment F. The sum of all the proposal items (item 0001 + item 0002+ item 0003+Item 0004 = Total Price) will be used to evaluate price.

3. AWARD

A. The Government will evaluate proposals submitted in response to this solicitation, which meet the requirements in accordance with the factors listed above.

B. This procurement will be a single award on a best value basis resulting from this solicitation to the responsible offeror.

C. Evaluation is based on the four technical factors, (1) Experience and Capability, (2) Past Performance, (3) Design Concept, and (4) Schedule and Price. Factors one (1) through four (4) are equal in importance and when combined are approximately equal to price.

D. Award may be made without discussions, except for minor clarifications

Statement of Work

Install Police Evidence Secured Storage - Bldg. 42 Project Number: 673-21-122

James A Haley VA Hospital Tampa, Fl.

1. GENERAL: This project is to provide the Police Service with an evidence secured storage area within Building 42, located at the JAHVH.

1.1. Description of Services Provided: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform this project in accordance with the SOW and specifications.

The contractor shall perform as to meet or exceed JAHVA Standards and TIL Specifications in this contract.

1.2. Execution: This SOW describes the design build project located in the Police Administration Offices on the ground floor of building 42 located on 131st St. This building is separate from the main hospital. The completed project will provide a complete and functioning secured storage area as reflected in the solicitation.

The contractor shall include in the design:

Ensure exterior walls are of brick and masonry construction. Exterior walls which are composed of wood frame and siding require an interior backing of steel security screen mesh or sheet partition. Perimeter walls shall be full height, floor to underside of slab above. Interstitial access is not allowed. This room allows for interstitial access and needs to be fitted with a cage that prohibits up and over access.

All vents, ducts, and similar openings in excess of 96 square inches (620 cm2) that enter or pass-through space shall be protected with either bars or grills. If one dimension of the duct measures less than six inches (150

mm) or duct is less than 96 square inches (620 cm2), bars are not required; however, all ducts must be treated to provide sufficient sound attenuation. If bars are used, they must be 1/2-inch (12.7 mm) diameter steel welded vertically and horizontally six (6) inches (150 mm) on center;

if grills are used, they must be of 9-gauge expanded steel.

Door Construction: Doors are of 45 mm (1-3/4 in.) solid core hardwood or hollow steel construction. Dutch or half doors are unacceptable.

Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal. Hinge pins will be on the outside if the door opens outward.

The locking requirements (including access- controlled egress doors) outlined in National Fire Protection Association (NFPA) Life Safety Code standard, latest edition, 101-7.2.1.5 and 7.2.1.6 must be followed

Mechanical locking systems: Where mechanical lock systems are used, installed lock sets must allow for single motion egress. The installation of high security exit devices meeting NFPA Life Safety Code standards is appropriate.

Fire code: prohibits locks from being locked from the inside that require a key to exit, the intent is that there must be two locks, one of which must be key operated. The other lock can be key, combination or electronic (NFPA 101, 7.2.1.5.2) locks, if provided, shall not require the use of a key, a tool or special knowledge or effort for the operations from the egress side.

Steel doors will not be set into wooden frames.

Doors set in steel frames must be fitted with a mortise lock with a deadlock feature. IAW ANSI/BHMA A156.13 American National Standards for Mortise Locks.

The day lock on the main door must be automatically locking, with a minimum 19 mm (3/4 in.) dead bolt and inside thumb latch.

Electronic/Magnetic locking systems: Where installed, electronic locking systems will include an automatic “request to exit” sensor and a “push to exit” manual lock release switch. Refer to the NFPA Life Safety Code for details.

Install an Electronic Physical Access Control Systems (PACS) point for monitoring and controlling access to areas identified as requiring high or medium levels of assurance). This room needs to have a PACS system installed that feeds into the current C-Cure system.

Move Electrical panel out of space. Install a junction box in the ceiling and intercept electrical feeder and feeds. Re-install panel to interior adjacent wall. It is also acceptable to make the panel a junction box if a custom cover can be made with a finish look and identifying nomenclature.

Provide a small fireproof cabinet into that room that is vented Motion Intrusion Detector. An intrusion detection alarm system which detects entry into the room, and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eyes are unacceptable as the primary means of detection. Intrusion detectors must have the following essential features.

(1) An internal, automatic charging DC standby power supply and a primary AC power operations.

(2) A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON-OFF control in the Police office or other monitoring location. For personal safety reasons, alarm switches and panels will be located outside of the protected space.

(3) An automatic reset capability following intrusion detection.

(4) A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

(5) An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio).

(6) A low nuisance alarm rate as defined in VA Master Specifications, Division 28 - Electronic Safety and Security “28 16 11 INTRUSION

DETECTION SYSTEM.”

(7) Installation Notes

In addition to the locally sounding alarm, remote visual and/or audio annunciators must alarm to Dispatch which ensures 24-hour monitoring. These annunciators will have the capability of identifying the protected zone.

Consideration will be given to intrusion detection equipment that integrates with CCTV and physical access control systems.

Closed Circuit TV. (OPTIONAL MEASURE) Security Surveillance TV camera with motion detector feature on cameras and at monitor location.

The positioning shall monitor the door and hall outside of the room.

2. OBJECTIVE: The objective of this solicitation is to provide and Install Police Evidence Secured Storage within the building 42 Police Administration Area that conforms to the JAHVA specifications and requirements in the TIL. The Contractor shall coordinate any professional disciplines and construction trades to fulfill the requirements of this contract. All project design, Construction Documents and construction shall comply with this SOW, VA specifications and VA requirements. Information contained and cited in this SOW establish minimum standards for design and construction quality. The Contractor shall comply with all VA applicable design and construction criteria using industry standard best practices and materials. No deviations from the criteria shall be permitted without prior written approval from the COR. All questions or problems encountered by the Contractor in following criteria shall be promptly submitted with recommendations to the COR for review. The SOW documents do not present or solve any building code or life safety problems. The DB team will have full responsibility to design and direct construction and to comply with VA building and life safety codes.

2. COMPLETION TIMES: Within 30 days of contract award.

3. PHYSICAL ADDRESS:

James A. Haley Veterans Hospital Building 42 131st Street Tampa, FL 33612

4. Technical Expert/COR:

Paul Guerra Engineering Technician Paul.Guerra@VA.gov Office: (813)972-2000 x5481 Cell: (813) 970-7406

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW.

All Contractor, Pharmaceutical Company Representative (PCR), and Healthcare Industry Representatives (HIR) will coordinate with Contracting Officer Representative for instructions, so they are in compliance with James A. Haley Veterans’ Hospital policies:

HPM NO. 90-25; JANUARY 2014; HEALTHCARE VENDOR ACCESS AND COMPETENCY

HPM NO. 132-04; DECEMBER 2012; SECURITY MANAGEMENT PROGRAM

HPM NO. 132 05; DECEMBER 2012; HOSPITAL IDENTIFICATION PROGRAM

HPM NO. 11-91; MAY 2013; PHARMACEUTICAL COMPANY REPRESENTATIVES

HIR are required to report to MSDU (Room GC-003), immediately after entering the facility. HIR will be required to sign into the monitoring system and print a badge for proper identification.

The Healthcare Industry Representatives for Nutrition and Food Services, Office of Information and Technology, and Social Work Services are in included in this policy; vendors (HIR) for Pharmacy Services are to follow (HPM 11-91) policy. HIR must be sponsored by a physician, a Service Chief, or their designee, for a specified date and a specified case. HIR are not permitted in patient care areas or clinics unless a prior appointment has been made.

Pharmaceutical Company Representative (PCR) refers to anyone acting on behalf of a pharmaceutical company or its business partners for the purpose of promoting the use of items managed under the VA formulary process. These items primarily include drugs, but to a lesser extent also include any medical supplies, nutritional supplements, and similar commodities managed under the VA formulary process.

a. Sign-In: PCRs may visit VA Medical care facilities no earlier than 8:00 a.m. and stay no later than 3:30 p.m., Monday through Friday, unless they receive prior approval from both the Chief of the Service that they will be visiting and the Chief of Pharmacy. Representatives visiting the JAHVH must sign in at the Pharmacy Administrative Office (Located in Trailer 78) and wear a visitor’s badge as well as their company’s personal name badge while in the hospital.

Vendors: Reference Hospital Memorandum Policy Number 90-25 Healthcare Vendor Access and Competency.

Contractors and/or project managers: Will be issued a PIV/ID badge in accordance with the facility PIV Policy. Contactors will contact their assigned VA Contracting Officer Representative (COR) for coordination.

Contract Personnel/Sub-Contractors: Contractors are responsible for the daily accountability and identification of all personnel assigned to their respective contract including sub-contractors.

Contractors will identify personnel using the following procedures as appropriate.

Construction Project contract personnel will report to the contractor for issuance of a temporary self-adhesive identification badge. This badge will be issued on a daily basis and must include the following information: Company name, project number, date, and name of individual.

Contractor will maintain a daily log of all personnel.

Contract personnel not involved in an actual construction project will report to police dispatch for issuance of a numbered badge. A driver’s license or photo ID will be required each day upon entering the facility, in exchange for the badge, and will be given back once the badge is returned to police dispatch. The contractor will provide Police Service with a list of names for all sub-contract personnel requiring access to the facility. It is the responsibility of the contractor to update the list as necessary.

NPR OPC; CBOCs and Off-site Lease facilities with VA Police staffing: As above with check-in with VA Police.

Off-site Lease facilities w/o VA Police staffing: Coordinate with COR, Administrative Officer, or Service Point of Contact.

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. James A Haley Veterans’ Hospital and Clinics and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of James A. Haley Veterans’ Hospital and Clinics or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to James A. Haley Veterans’ Hospital and Clinics. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to James A. Haley Veterans’ Hospital and Clinics control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and James A.

Haley Veterans’ Hospital and Clinics guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with James A. Haley Veterans’ Hospital and Clinics policy.

8. The Contractor shall not create or maintain any records containing any non-public James A.

Haley Veterans’ Hospital and Clinics information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The James A. Haley Veterans’ Hospital and Clinics owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which James A Haley Veterans’ Hospital and Clinics shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #4192704, Records Management for Everyone. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

See attached document: Attachment A Mask Specification (PPE).

See attached document: Attachment B FL20210208 dtd 10.01.21 Hillsborough County.

See attached document: Attachment C Contractor Safety and Environmental Record Form.

See attached document: Attachment D Experience Information Sheet.

See attached document: Attachment E Past Performance Questionnaire.

See attached document: Attachment F Project Price Breakdown.

See attached document: Attachment G Site Map.

See attached document: Attachment H 010000 General Requirements 673 21 122.

See attached document: Attachment…