36C24821R0129 Conformed Copy 08.26.21.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11.

award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ b.

36C24821R0129 X

07-28-2021

573-18-618

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525

Tampa FL 33637

Department of Veterans Affairs

Network Contracting Office 8 (248)

Room 315, Bldg. 2

10,000 Bay Pines Blvd

Bay Pines FL 33744

Milton, Amber C. 727-399-3343

Project Title: Renovate Clinical Research Laboratories

Project Number: 573-18-618

Location: Malcom Randall Veterans Affairs Medical Center, located at 1601 SW Archer Rd, Gainesville, Florida

Contracting Officer: Amber Milton

Magnitude of Construction: Pursuant 36.204(g) $5,000,000 and $10,000,000.

NAICS - 236220; Size Standard of $39.5M

Service Code: Z1DA

Project Description - Contractor will provide all labor, materials, and supervision to Renovate Clinical Research

Laboratories in the Malcom Randall Veterans Affairs Medical Center. The renovation consists of approximately

16,000 SF on the Basement Floor, Main Building, of existing Clinical Research Service laboratories.

This requirement is set-aside for VIP certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB)

Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/

While working on the Medical Center Property (both inside and outside the Medical Center) the contractor is responsible to wear a face covering at all times. PPE is not provided. All VA hospitals are SMOKE FREE facilities.

Funds are not currently available. No contract award will be made until appropriated funds are made available.

AT THE TIME OF PROPOSAL SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov

Vet Biz: https://www.vetbiz.gov

The Period of Performance is 540 calendar days after the Notice to Proceed.

Site Visit: 16 August 2021, Time: 1:00 PM (EST), at the Hospital: VA Medical Engineering Conference Room EB-106G in bld

1. Detailed instructions can be found in 52.236-27 SITE VISIT

RFI(s): Due 24 August 2021 at 1:00PM.(EST)

The Contractor shall begin performance within _15__ _________ calendar days and complete it within 540 ________ calendar days after receiving

X 52.211-10

X

1 EMAILED 1:00 pm EDT

(hour) local time ____ ________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due. An offer guarantee X is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than __ _____________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

09/05/2021

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy

Tampa FL 33637

Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

36C24821R0129

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

PROPOSAL PREPARATION AND EVALUATION INFORMATION

ATTACHMENTS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (FEB 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (JUN 2020)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.6 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2020)

4.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.10 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.14 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.15 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.22 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

4.23 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.24 MANDATORY WRITTEN DISCLOSURES

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 _______________ 1.00 ______________ BID ITEM 1, BASE BID ALL WORK: Work will include complete the project Renovate Clinical Laboratories, at the Malcom Randall Department of Veterans Affairs Medical Center, Gainesville, Florida. Work includes general construction, alterations, plumbing, mechanical and electrical work, utility systems, and certain other items as described in the specifications and drawings. All work to be completed within 540 calendar days after receipt of the Notice to Proceed (NTP). It is the intent of the Government that award will be made on BID ITEM 1 (BASE BID); however, should funds be available, award may be made on BID ITEM 2, 3, 4 or 5 in that order if priority, based on available funding. Bidders should bid on all items listed.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0002 1.00 _______________ _______________ BID ITEM 2: All work in BID ITEM 1, BASE BID, except ADD all labor and materials associated with the construction, alteration, plumbing, mechanical and electrical: add work to complete public toilet room. All work to be completed within 540 calendar days after receipt of the NTP.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0003 1.00 ________________ ________________ BID ITEM 3: All work in BID ITEM 2, except ADD labor and materials associated with the construction, alteration, plumbing, mechanical and electrical: Add autopsy equipment. All work to be completed within 540 calendar days after receipt of the NTP.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0004 1.00 ________________ ________________ BID ITEM 4: All work in BID ITEM 3, except ADD labor and materials associated with the construction, alteration, plumbing, mechanical and electrical: Add fume hoods and bio-safety cabinets. All work to be completed within 540 calendar days after receipt of the NTP.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional

Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0005 1.00 ________________ ________________ BID ITEM 5: All work in BID ITEM 4, except ADD labor and materials associated with the construction, alteration, plumbing, mechanical and electrical: Add Lab casework. All work to be completed within 540 calendar days after receipt of the NTP

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

GRAND TOTAL ________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 1.00 540 calendar days after NTP

0002 1.00 540 calendar days after NTP

0003 1.00 540 calendar days after NTP

0004 1.00 540 calendar days after NTP

0005 1.00 540 calendar days after NTP

STATEMENT OF WORK

GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures and furnish labor and materials and perform work for

Renovate Clinical Laboratories required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center

Engineering Officer.

C. Offices of RDC/John Poe Architects, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

Project: 573-18-618 BB - Renovate Clinical Research Laboratories

Issuing Office: NCO 8 – Gainesville, FL

Location of Project: Malcom Randall Veterans Affairs Medical Center, Gainesville, FL

Point of Contact: Amber Milton, Contracting Officer, E-mail: amber.milton@va.gov

Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service-Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in

VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor

Registration (CCR), Online Representations and Certifications Application (ORCA) and the

Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered.

Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid.

Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

https://www.dol.gov/agencies/vets/programs/vets4212 mailto:vets4212-customersupport@dolncc.dol.gov

Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING

CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT ATTACHMENT

6 EMR CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE

OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using ATTACHMENT 6. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR).

This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity

Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial

Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT THE EMT AND THE ADDITIONAL REQUIRED

INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM

AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

Requests for Information (RFIs): RFI’s are due no later than (NLT) 1:00 PM CST Time

16 August, 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Amber Milton at amber.milton @va.gov.

Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C248-21-R-0129 and Renovate Clinical Research

Laboratories, VAMC GAINESVILLE, FL.

Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard

Form (SF) 1442. Complete proposals must be submitted via email to amber.milton@va.gov.

Subject Line of the proposal e-mail must include Solicitation Number 36C256-21-R-0129 and

Project Title. NO hard copy of proposals will be submitted including bid bonds all documents will be submitted electronically prior to the deadline. no late submittals will be accepted.

Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $5,000,000.00 and $10,000,000.00.

North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $39.5 Million.

Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

Period of Performance: The successful offeror shall begin performance within 15 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

Superintendence: The offeror shall provide, from their own staff, a competent 30-hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

Holidays: The following federal holidays are observed:

New Year's Day Martin Luther King Jr.’s Birthday President's Day

Memorial Day Independence Day Columbus Day Labor Day mailto:felicia.lovelady@va.gov mailto:amber.milton@va.gov

Thanksgiving Day Christmas Day Veterans Day

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

Contractor Performance Assessment Reporting System (CPARS): Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The

Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation.

If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations.

This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for: PROJECT NO. 573-18-618 BB - Renovate Clinical Research Laboratories

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The

Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

https://www.cpars.gov/

THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE

OFFEROR WITH THE LOWEST PRICED PROPOSAL OR HIGHEST RATED TECHNICAL

PROPOSAL.

Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

a. The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will decide when the difference in capability is worth the difference in price.

NOTE: Price will be evaluated but not ranked by CO.

b. If the source selection authority considers the better capability to be worth the higher price, then the more capable higher-priced offeror will be the better value. If not, then the less capable, lower priced offer will be the better value. The source selection authority will continue to make capability and price trade-offs until he has decided which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.

PROPOSAL PREPARATION INSTRUCTIONS

Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding and/or ability to perform the contract. This may be a basis for rejection of the proposal.

SUBMISSION INSTRUCTIONS

One electronic copy of all Volumes of the proposal (General Information, Technical, Past

Performance and Price) shall be submitted to the Contracting Officer via email to amber.milton@va.gov on or before the due date.

Faxed proposals are not permitted under any circumstances.

Proposal submission and preparation: Proposal size will be limited as shown and font/size shall be no smaller than Times New Roman 11. If these page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits are for single sheets of paper and may be double-sided.

VOL TITLE COPIES PAGE LIMITS

I TECHNICAL PROPOSAL 1 EMAIL 25*

Do not include any idetifiying company information within the technical proposal (names/logo’s)

II PAST PERFORMANCE 1 EMAIL 25*

III PRICE/GENERAL INFORMATION 1 EMAIL

Completed SF1442/SF1442 BACK with acknowledgement of amendments and Completed

Price Schedule & Price Matrix 5 tabs one for each bid item (excel file)

* EXHIBIT A PERFORMANCE RELEVANCY SURVEY and EXHIBIT B PAST AND PRESENT

PERFORMANCE QUESTIONNAIRE does not count against the 25-page limit for Past

Performance.

Awarding Without Discussions: It is the Government’s intent to award without discussions

(See FAR 52.215-1) unless it is determined to be in the best interest of the government by the

Contracting Officer. In accordance with FAR 15.306(b)(1)(i), communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed within the competitive range. If discussions are required, the CO will establish a competitive range of the three most highly rated proposals and will then enter into negotiations and will allow for Final Proposal

Revisions. Final proposal revisions shall be submitted as specified except as noted below and will be due at a time and place to be determined.

Relative Weight of Evaluation Factors: Evaluations: - Factor 1 (Past Performance) is more important than Factor 2 (Technical Factor). All Non-Priced Factors (Technical and Past

Performance), when combined, are more important than Price (Factor 3) as indicated below:

Questions shall be submitted using Q&A RFI’s Template, via email to amber.milton@va.gov entitled “573-18-618 BB - Renovate Clinical Research Laboratories”. Prime offerors should consolidate questions from its team members and submit as one submission to the maximum extent practicable. Offerors may submit questions to the Contracting Officer at any time;

however, questions received after 16 August 2021 @ 1:00 PM (EST) may not be answered. No telephone questions will be accepted.

Factor(s) Used

Non-Price/Cost Factors

FACTOR 1: RELEVANT AND RECENT PAST PERFORMANCE

FACTOR 2: TECHNICAL

SUB-FACTOR 1: TECHNICAL APPROACH

SUB-FACTOR 2: PROJECT PLANNING/SAFETY/IC/QC

SUB-FACTOR 3: PROJECT SCHEDULE

FACTOR 3: PRICE

The following must be included in the offeror’s proposal:

GENERAL INFORMATION (include in Volume III Price)

1. Cover Page with: Solicitation Number, Project Title and Project Number, Company

Information (Principle points of contact, email, address, phone numbers (including area code), DUNs number, Cage code, etc.)

2. Table of Contents

3. Signed SF 1442, with Blocks 14-20C completed including acknowledgement of any

Amendments issued

4. Completed Experience Modification Rate (EMR) Form

5. Completed Bid Bond

6. Limitations on Subcontracting Certification Form (The offeror shall provide documentation as required in order for the Contracting Officer to determine the offeror responsible IAW FAR

9.104-1 and therefore, eligible for contract award)

TECHNICAL EVALUATION FACTORS

FACTOR 1: RELEVANT AND RECENT PAST PERFORMANCE

The prime contractor shall present documented proof/example that they have performed at least

3, and a maximum of 5, projects that required work similar in size and scope of this project in the past 5 years; a minimum of two projects must have been performed in an active healthcare environment (within a hospital). This may include past performance from a sub-contractor.

Note: Any teaming or proposed sub-contractor arrangement you are submitting as part of this proposal for evaluation must remain intact through contract completion. Provide the following information for each example:

1. Project Number, Title and location or facility performed (At least one (1) of the projects submitted must be the same or similar to the project described in the solicitation)

2. All projects submitted must be at least 50% complete.

3. At least one (1) of the projects submitted must be valued at greater than $5,000,000 and performed within the last 5 years.

4. Contracting Officer and COR Name and contact information, telephone, and email

5. Total Project Value and duration (at least 3 shall be greater than $2M)

6. List of subcontractors.

7. Initial/Final award amount.

8. State any change orders if occurred during the project performance.

9. Pictures of completed work.

10. Detailed description of work, including trades involved (identify percentage of self-performed work).

11. Explanation of why the projects were selected as the same or similar and how the experience obtained on the submitted project is pertinent to the execution of this project.

Past Performance Questionnaire – Offerors shall prepare and forward to prior client(s) for submission to the Contracting Office EXHIBIT B PAST AND PRESENT PERFORMANCE

QUESTIONNAIRE for all the projects listed by contractor and submitted using EXHIBIT A

PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and

Present Performance Questionnaire for use in evaluating Past Performance. It is preferred that these are the same projects for ease of evaluation and comparison.

Completed Past Performance Questionnaires shall be submitted to the Contracting Office and arrive not later than the closing date/time for receipt of proposals shown on the SF1442.

Completed questionnaires shall be forwarded via email to amber.milon@va.gov. The subject line shall state 36C2248R01 Past Performance for (Name of Company.) NOTE: Offeror shall not review the Past Performance Questionnaire prior to submission. Past Performance

Questionnaire must be submitted by the client/evaluator directly to the Contracting Office.

It is the offeror’s responsibility to follow up with their references to ensure that the Past

Performance Questionnaires have been submitted by the offer due date to the Contracting

Office.

Again, Offerors should follow-up and encourage references to get the questionnaires to the

Contracting Office by the time set for receipt of proposals. Do not include copies of the letters or questionnaires in the proposal.

The Government may evaluate Past Performance information through the use of Exhibit B completed by the offeror's references; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the offeror. The evaluation may take into account Past

Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The

Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The

Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv). However, the proposal of an offeror with no relevant

Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address mailto:amber.milon@va.gov.

adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during March 2020 may have greater importance than performance information for work occurring during March 2018.

Performance Trends may, depending upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. For the purpose of this solicitation, Performance Relevancy is defined as contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the current requirement. Higher relevancy will be assessed for contracts that are similar to the effort, or portion of effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends, and relevancy. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The resulting evaluation will assign a confidence rating.

Please note that the SSEB may contact the references supplied for projects submitted. Each reference may be asked the following:

1. Was the Contractor cooperative, capable, and effective in prosecuting the work?

2. Did Contractor’s performance conform to the terms and conditions of the contract?

3. Once completed, did the project require unexpected maintenance activity?

4. Have any latent defects been found?

5. Was the staffing level consistent with the project size and complexity?

6. Would the client use this firm again? Why or why not?

Offeror shall provide the following information for each contract/project submitted for evaluation:

1. Company Name/Address/Phone number/Email Address

2. Project Title

3. Contracting Office/Government Agency

4. Contract Number

5. Total Contract Amount

6. Period of Performance

7. Contracting Officer (CO) name, Phone Number and Email

8. Contracting Officer’s Representative (COR) Name, Phone number, and email address

9. Brief Description of the Project /Requirements and number of personnel assigned to the project.

Following assignment of the performance confidence rating for each proposal, each offeror will receive a final rating for performance based on the cumulative rating of performance currency, trends, and relevancy.

Table 3. Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial

Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory

Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral

Confidence

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited

Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

FACTOR 2: TECHNICAL

General Instructions: The Technical volume should include necessary information regarding the offeror’s ability to perform complete requirements outlined in the solicitation. Failure to provide a

Technical proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award. The Offeror shall submit an approach with a narrative that clearly conveys the Offeror understands the requirements of the RFP. NOTE:

Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

FACTOR 2: SUBFACTOR 1: TECHNICAL APPROACH

1. In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 573-18-618, Renovate Clinical Research

Laboratories. Provide technical methods and procedures that reflect a construction approach unique to the site and facility.

2. Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

3. Describe how the offeror intends to coordinate and cooperate with the contractor selected for the adjacent “573-20-608 Correct Deficiencies at SPS” project, Note this

Design/Build contract was recently awarded and portions of the SPS project support elements cross through and share the same vertical shaft to the roof.

4. Describe any technical difficulties that may be encountered in a project of this type.

Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

FACTOR 2: SUBFACTOR 2: PROJECT PLANNING/SAFETY/IC/QC

1. Describe your plan for phasing this project in addition to the phasing indicated in the contract documents.

2. Describe approach to infection control (IC) and determination of infection control risk assessment for work outside the project area.

3. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the project.

4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

5. Describe the commissioning process throughout the project.

6. Provide the precautions the contractor will take to avoid damage to the facility (include how pre-existing conditions will be documented) and the proposed remediation that will take place if any damage is done to existing elements.

7. Describe approach to construction safety and submit your current Experience

Modification Rate (EMR) (which compares your company’s annual losses in insurance claims against its policy premiums over a three-year period):

▪ Your EMR shall not exceed 1.0. This information shall be obtained from the bidder’s/offeror's insurance company and be furnished on the insurance carrier’s letterhead.

▪ An EMR more than 1.0 will result in no further consideration of the proposal.

▪ Failure to submit an EMR rating will result in no further consideration of the proposal.

FACTOR 2: SUBFACTOR 3: PROJECT SCHEDULE

Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit.

To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project:

1. Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to break down the tasks into manageable elements in the logical order of execution.

2. Identify the time for each task.

3. Set start and finish times.

4. Calculate the slack.

5. Determine intermediate phases and total project duration.

6. Clearly identify the critical path

Table 2. Combined Technical/Risk Rating Method

Adjectival

Rating

Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

Factor 3 – PRICE – EVALUATED BY CONTRACTING OFFICER (include Price in General information) Completed SF1442/SF1442 BACK with acknowledgement of amendments.

Completed Price Schedule & Price Matrix One tab for each bid item (keep excel format)

The purpose of the price evaluation is to provide an assessment of the completeness and reasonableness of the proposed price in relation to the solicitation requirements. Offerors shall submit pricing in the Schedule and on the SF1442 Back as a part of their price proposal. Price proposals will be evaluated to determine if the prices and support costs areas are:

https://www.levelset.com/blog/work-breakdown-structure/

(1) Complete – The proposal contains costs to perform all tasks required by the Scope of Work (SOW), Specifications, and Design Drawings if provided.

(2) Reasonable – The price is determined fair and reasonable using price analysis techniques described in FAR 15.404.

Each proposal will be evaluated to determine whether it complies with the stated criteria. Those proposals evaluated as not satisfying all the price criteria may be eliminated from consideration for award unless the Contracting Officer determines:

A minor clerical error has occurred, then the offeror may be given an opportunity to correct the minor error within the constraints of the "clarifications" process; or The Contracting Officer determines discussions are required.

After the non-price factors have been evaluated and rankings have been established, price will be compared against these rankings to determine the combination most advantageous to the

Government. The evaluation of price will be based on each offeror’s price proposed.

BASIS FOR CONTRACT AWARD: The Government intends to award to the offeror whose proposal is determined to provide the "Best Value" to the Government based upon technical evaluations, SSEB consensus ratings, price evaluation and overall evaluation by the SSA who will document their decision into a source selection decision document using the evaluation criteria in the solicitation in accordance with Federal Acquisition Regulation (FAR) Part 15. The

Government reserves the right to reject any or all offers if such action is in the Government's best interest.

ATTACHMENTS

ALL ATTACHMENTS MUST BE THOROUGHLY REVIEWED AND SUBMITTED

ACCORDING TO THE ABOVE INSTUCTIONS TO BIDDERS.

Attachment 1- 2021-01-13 - Gainesville VAMC Research Lab - 100_ Specifications.

Attachment 2- 2021-01-13 - Gainesville VAMC Research Lab - 100_ Drawings.

Attachment 3 - LOS Certification Solicitation…