DESCRIPTION COMBINE SYNOPSIS CHILLER corrected.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The solicitation number 36C24821Q00468 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2021-03, effective on 02-16-2021.

This solicitation will be competed using Tier Evaluation: 1st Tier- SDVOSB, 2nd Tier- VOSB and 3rd Tier- All Other Small Business (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5 Million. The PSC is J041.

The Department of Veterans Affairs, Network Contracting Office -8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921 is seeking services to provide Preventive Maintenance and Repair for the VACHS HVAC Chillers Services.

Detailed specifications and requirements are provided in the attached SCOPE OF WORK (SOW) Instructions to Quoters, Price/Cost Schedule, Clauses and Provisions.

The contract period of performance is expected to be from April 1, 2021 or date of award if later until March 31, 2022 plus four one-year option periods.

Place of Performance/Place of Delivery

Address: VA Caribbean Healthcare System: 10 Casia Street, San Juan, PR 00921

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Quoters–Commercial Items” (Addendum attached)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

(www.sam.gov registration is required to be active at time of submission of response)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

https://www.acquisition.gov/browse/index/far

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018) (Addendum attached)

2. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (OCT 2019)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions submission shall be received not later than 10:00 AM AST on March 5, 2021 at Rafael.Rodriguez2@va.gov.

Submission of your response shall be received not later than 9:00 AM AST on March 11, 2021 at Rafael.Rodriguez2@va.gov.

Due to the COVID 19 pandemic, the Government will not be conducting site visits for this procurement action. This is done to avoid any contact with patients, personnel and visitors.

The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Rafael Rodriguez, Contracting Officer, 787-641-7582 Ext. 34972 and email Rafael.Rodriguez2@va.gov

See attached document A: 36C24821Q0468- SOW

See attached document B: Schedule of Prices mailto:Rafael.Rodriguez2@va.gov

See attached document C: Clauses and Provisions

See attached document D: Wage determination

See attached document E: LOS Certification