36C24819Q0086_0001.docx

FedBizOpps Amendment to a Previous Combined Solicitation

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* = Required Field FedBizOpps Amendment to a Previous Combined Solicitation Rev. March 2010 S Services, Linen Outsourcing for Laundry Renovation 33744 36C24819Q0086 01-18-2019 N 812332 Department of Veterans Affairs Network Contracting Office 8 (248) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 Department of Veterans Affairs Network Contracting Office 8 (248) Room 329, Bldg. 2 10000 Bay Pines Blvd Bay Pines FL 33744 Contractor Facility for C.W. Bill Young VAMC 10000 Bay Pines Blvd Bay Pines FL 33744 33744 United States of America www.va.gov Department of Veterans Affairs adam.speert@va.gov Contracting Officer

ANSWERS TO VENDORS’ QUESTIONS: 36C24819Q0086

This amendment is being issued to provide answers to questions submitted by vendors in response to RFQ 36C24819Q0086.

Question 1: Is it acceptable if soil received records are in weights not by counted items?

Answer: Yes

Question 2: What are the linen cart specifications/dimensions?

Answer: Laundry Linen Cart Salient Characteristics

1. Must meet or exceed VA fire safety standards

a. Uniform Fire Code NFPA-1, ASTM E 1354

b. Flame spread Index ASTM E 84

c. Heat radiant Spread ASTM E 162

d. NFPA 258 Smoke generation

2. Shelves must rotate to become doors

3. 8” silent roller bearing wheels

4. Electrically non-conductive

5. Solid one-piece construction

6. Fit in McClure cart wash without modification

7. Dimensions must be 59 ¾” long x 28 ½” wide 57 ½” deep and 68” tall including wheel height

8. Fiberglass construction for durability Question 3: Can Bay Pines VAMC provided a current record of rag outs per facility?

Answer: Can be provided at award

Question 4: Under Laundry Guidance 10.1.2 there are surgical towels and isolation/procedure gowns listed; however, there were none in the attachment spreadsheet provided for items to be laundered per facility. Will there be a need for these items to be processed and be included in the quote?

Answer: Yes

Question 5: Under Laundry Guidance 10.1.6 for patient clothing/personal items, what is the history volume expected for these items?

Answer: Volume is too sporadic to measure

Question 6: Delivery Days – in the attachment/spreadsheet the heading states Monday thru Friday or Tuesday and Thursday delivery. The solicitation states 6-day delivery. Please specify number of deliveries per week.

Answer:

Tampa – Monday to Friday with 2 deliveries Monday, Wednesday and Friday Orlando – Monday through Friday Lee County – Tuesday and Thursday *Saturdays have been eliminated

Question 7: Is there an option to have a current Bay Pines employee or employees staffed at Bay Linen during the duration of the contract?

Answer: Bay Pines will need to know in what capacity the employee(s) will be acting before an inquiry to management can be made.

Question 8: Are all specialty items and scrubs stamped by facility?

Answer: Yes, anything unstamped belongs to Bay Pines VAMC.

Question 9: Will 3 trailers be left at the contractor’s facility when soil is dropped off?

Answer: 2 trailers daily with a box truck on Tuesday and Thursday and the possibility of a box truck from Tampa’s second delivery Monday, Wednesday and Friday.

Question 10: Is it possible to pick one sample of each item included in the solicitation to be processed?

Answer: No, these are general healthcare linens and are readily available.

Question 11: What is the quality standard for Lab Coats?

Answer: White with no stains or wrinkles to present a professional appearance.

Question 12: Do you have a two-week history of orders per facility to forward for review?

Answer: A two-week history is not available at this time; however, the estimated weights included in Attachment A to the RFQ are based on averages for 2 years of orders for each facility.

Question 13: Do you have a number of uses/life of items after put-ins?

Answer: Blankets – 2 years, Pads – 1.5 years, everything else is generally 6 months.

Question 14: How will facilities order? Do they have established standing orders or par levels?

Answer: Standing orders with occasional additions or cuts depending on patient days.

Question 15: Is this contract a fixed-price contract for the total number of pounds listed?

Answer: Yes

Question 16: Does Contractor use the Tungsten system to generate a single bill for total poundage processed each month across each facility?

Answer: Yes, Tungsten shall be used to submit a single monthly invoice.

Question 17: The solicitation discusses a phase-out period once the VA laundry facility is complete. Does the VA have any idea of the timeline wherein the phase-out period may begin within the 1-year contract period?

Answer: The VA anticipates the Bay Pines Textile Plant closing at the end of June and being closed 7 months. The phase-in would start approximately mid-January 2020; however, this is just an estimate.

Question 18: Is there a chance that the term of the contract will extend beyond the one-year period? Answer: Extensions are not anticipated at this time, but circumstances could change. Due to the uncertainties that an inherent to construction projects, we have included FAR 52.217-8 in the RFQ which allows the Government to extend services for up to 6 months.