36C24818R0342-00001002.pdf

Request for Information (RFI) Tracking Log Solicitation: 36C4818R0342

Project: 546-18-800 Title: Replace Roofs– Miami VA

Attachment 2 RFI Tracking Log

RFI NBR Question Response

Company Submitted By

Dated Received

1. Can I utilize my subcontractor's EMR documentation and letter from their bonding company?

The Five 50 Group

4‐11‐18

VA Response: The SDVOSB company (offeror) submitting the proposal shall provide their EMR information as identified in the

RFP.

2. Can the VA provide some clarification in how the work will need to be phased? Or will we have access to all the work and it’s up to us to translate that in our schedule?

Colston Construction

VA Response: The project will not be phased. Contractor will coordinate schedule with the COR.

3. Seeing as though there isn’t a second site visit, is it possible for the VA to release the quantities in conjunction with the written SOW work below to provide a competitive bid for those that were not able to make the site visit?

Repair/ Replacement of Expansion Joints (LF?), Flashing(SF?), Repair around Electrical Vents (Quantity?), Roof Drains (Quantity?), Ventilation Ducts (Quantity?), Voids in roofing with blister areas (Rough SF?) and Repair of Metal Roof Penetrations for Building #7 and the Building #1, Mechanical rooms for the Veterans Affairs Medical Center (BWC VAMC).

How many ROOF Penetrations?

Colston

VA Response: There will be a second site visit and Scope of Work will be revised to include linear footage, quantity and square footage of areas for repairs.

4. Can you provide a roof site plan with the drains, vents and flashing you want repaired or replaced for each roof?

Panacea

VA Response: There is not a site plan available with the specifics but areas for repairs will be marked (spray painted).

5. Can you schedule another site walk thru when someone knows which areas are leaking and we can see the repairs needed? It may be easier to paint them out to take the guess work out.

VA Response: Yes

6. With the speed of the elevators do you need to add 25% more time to the job labor hours?

VA Response: No. Proper accommodations will be made.

7. We request another Site Visit to be scheduled with a VA person with an understanding of the project and that is willing to walk the entire project, know where all the roof repairs are located, etc.

Polu Kai

VA Response: There will be another site visit.

8. Please provide drawings and a roof plan indicating where on each building the work is located and detailed sections of the work items.

VA Response: Areas for repairs will be marked.

9. The SOW talks about Repair/Replacement of Expansion Joints, Flashing, Repair Around Electrical Vents, Roof Drains and Ventilation

Ducts on several buildings, but gives no quantities. The VA

Representative at the Site Visit did not show the contractors that attended where this work was located or take them to the buildings in question. Please provide quantities or provide drawings to show where they are.

VA Response: SOW will be revised to include quantities.

10. Please provide photos of scope of work areas.

VA Response: It is not feasible to take pictures of all areas for repair as there would be too many pictures. Areas for repairs will be marked.

11. Is this project sales tax exempt? If the project is sales tax exempt, can the government provide a sales tax exemption certificates?

Hernandez Consulting &

VA Response: No the project is not tax exempt.

12.

Will the government provide comprehensive written badging requirements for the project if badging is required?

Hernandez

VA Response: Badging will not be required. Contractor will be escorted by government personnel.

13. Where will the designated parking area be for workers accessing the construction site?

Hernandez

VA Response: The COR will provide parking information.

14. Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently use at many VA locations.

Hernandez

VA Response: No.

15. Has the work are been checked for asbestos products or lead based materials?

Hernandez

VA Response: Yes. Non‐Present.

16. What is the government’s policy if asbestos products are encountered during the construction?

Hernandez

VA Response: The government will abate.

17. Are any of the current roofs under warranty? Hernandez

VA Response: No

18. Will there be any work done to the lightning system on site and around the roofs?

Hernandez

VA Response: No

19. Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials?

Hernandez

VA Response: This is all speculation at this point. The contract arrangement is a firm fixed price (FFP) and no adjustments will be allowed.

20. Please confirm that project will be done after normal working hours? Hernandez

VA Response: The project will be done both during and after normal working hours.

21. How big and what kind of repair will be needed for the metal roof on room C302B25 or M3‐16‐1?

Hernandez

VA Response: See revised scope of work.

22. On point 12 of the SOW, it talks about water penetration into 3rd floor hallway, will the GC have to repair interior finishes damaged by water leaks?

Hernandez

VA Response: No.

23. On point 14, how big is the hole in the metal roof that will be patched? Hernandez

VA Response: please see scope.

24. On same point, how many lnft of flashing and metal curb will be repaired?

Hernandez

VA Response: will be specified in the SOW.

25. Will the VA release the Sign in sheet? Hernandez

VA Response: Yes

26. Will there be any chance for another site visit to confirm scope and areas describes on the SOW?

Hernandez

VA Response: Yes.