36C24818R0238-001.docx

36C24818R0238

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24818R0238 X 03-15-2018

TBD

675-18-1-3451-0001 675-18-151 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) FOR: Orlando VA 8875 Hidden River Parkway; Suite 560 Tampa

FL

33637-1035 See block 7 and 9

Tiffany Garfield 813-631-2818 Project Title - Design Build (DB) - Replace Chillers - Viera

Project No: 675-18-151

Project Location: Viera Outpatient Clinic, 2900 Veterans Way, Viera, FL 32940

Contracting Officer (CO): Tiffany Garfield, 813-631-2818; email - tiffany.garfield@va.gov

Contracting Officer Representative (COR): Manuel Aranda - manuel.arandia@va.gov; 407-631-5262

Project is set aside for certified Service Disabled Veteran Owned Small Businesses (SDVOSB).

Service Disabled Veteran Owned Small Business Program: This acquisition is set aside for certified SDVOSB firms.

Prospective firms are cautioned that any proposal submittedin response to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud procurements.

This acquisition is set aside for Plumbing, Heating, and Air Conditioning Contractors with NAICS code 238220; SB size standard of $15M Please reference the attached RFP documents for further proposal submission information

This project will design and replace Chillers at the Viera Outpatient Clinic (OPC).

X X 52.211-10 X 1 emailed copy

12:00 PM

04-16-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) FOR: Orlando VA 8875 Hidden River Parkway; Suite 560 Tampa

FL

33637-1035 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 Tiffany Garfield

NCO815L2-71061

Table of Contents

A.1 Price Offer Schedule

Project Title: Design Build – Replace Chillers Location: Viera Outpatient Clinic, Viera, Florida Project Number: 675-18-151

LINE ITEM 0001 – DESIGN BUILD CONSTRUCTION:

This project consists of two design-build phases, the first phase is the design and replacement of three (3) existing air-cooled chillers at Viera Out Patient Clinic (OPC) with three new water-cooled chillers and associated equipment. Project requires complete installation of water-cooled chillers, cooling towers, and all associated supporting equipment, and ensures all equipment is compatible and appropriately-sized to handle the cooling load of the entire facility. The second phase is the design and replacement of the existing canteen freezer/cooler at Viera OPC.

Estimated time for completion: 570 days

NOTE: Completion times include completion of all punch list items.

JB

LINE ITEM 0002 – ALTERNATE ITEM #1:

Provide all work as described in Item I, except; All work associated with Canteen Cooler and Freezer.

Estimated time for completion: 500 days

LINE ITEM 0003 – ALTERNATE ITEM #2:

Provide all work as described in Item I, except; All work associated with Canteen Cooler and Freezer, and all work associated with demolition of 200 Ton air-cooled chiller and installation of 3rd water-cooled chiller.

Estimated time for completion: 450 days

A.2 General Proposal Information

I. GENERAL PROPOSAL INFORMATION

RFP: 36C24818R0238

Project # 675-18-151 Design Build to Replace Chillers at Viera Location of Project: Viera Outpatient Clinic, 2900 Veterans Way, Viera, FL 32940 Contracting Officer Point of Contact: Tiffany Garfield E-mail: tiffany.garfield@va.gov Phone: 813-631-2818

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Offer Acceptance Period: Offers providing less than 120 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.

3. Work Effort: This project is a Design Build Effort: The contractor shall construct this project pursuant to the project drawings, specifications, etc.

4. Site Visit: An organized site visit is scheduled for TBD for PHASE 2 ONLY. Only one site visit will be conducted. Participants are to meet at ___TBD___, at the Viera Outpatient Clinic, 2900 Veterans Way, Orlando, Florida 32940. Please email the COR and cc the Contracting Officer if you plan on attending at manuel.arandia@va.gov and tiffany.garfield@va.gov .

5. Requests for Information (RFIs): RFI’s are due NLT April 2, 2018 at 12:00 PM for Phase 1 and will not be accepted after this date. RFI’s should be submitted by email to the Contracting Officer, tiffany.garfield@va.gov . Responses will be provided in a question and answer format in coordination with the COR. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C24818R0238 and Project Title.

6. Proposal Due Date: Phase 1 Proposals are due NLT April 16, 2018; 12:00 pm to perform the work described herein are due by email to tiffany.garfield@va.gov . Proposal is limited to 5 Meg per email and a max of 4 emails.

7. Offer Guarantee (Bid Bond): An offer guarantee is required. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

8. Magnitude of Construction: Pursuant to VAAR 836.204 the following is provided: The magnitude of construction is between $5,000,000 and $10,000,000. This is the estimated range for both the Design and Construction.

9. Proposal Requirements: Technical proposals are required in response to this request. In addition, it is the offeror’s responsibility to acknowledge any amendments issued from this solicitation by signing each amendment and returning one (1) copy with the offeror’s proposal. Failure to acknowledge the amendments could make the offeror “non-responsive” and the offeror could be eliminated from further consideration.

10. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors. The Small Business size standard is $15.0 Million.

11. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated in this document. In addition, the Service Contract Act WD.

12. Period of Performance: The contractor shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within 584 days. Note: Acceptance by the government is in conjunction with the Final Inspection and all punch list items must be completed during the established period of performance.

13. Superintendence: The Prime contractor shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The prime contractor shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

14. Proposal Development: The Government does not compensate vendors for proposal development and submission.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

Two-Phase Design-Build Selection and Evaluation Procedures

This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement for Project No. 675-18-151, Replace Chillers at Viera Outpatient Clinic, Viera, FL.

1. General Procedures

A. This solicitation addresses both the Phase 1 and Phase 2 proposal requirements.

B. The Phase 1 proposals will be evaluated to determine which offerors will be invited to submit Phase 2 technical and cost proposals.

C. The intent is to have the top-FIVE (5) rated firms from the Phase 1 proposal review offer Phase 2 proposals.

D. Do not submit any pricing proposal with the Phase 1.

1. PHASE 1- Proposal Preparation and Submission Instructions:

Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

TECHNICAL PROPOSAL

TAB A. General Information

· Cover Page with Solicitation Number, Project Title

· Table of Contents

· Signed offer/Acknowledgement of Amendments (SF1442)

· Copy of current vetBiz.gov SDVOSB certification

· DUNS Number

· Cage Code

· Tax ID number

· Principle points of contact, address, phone numbers, etc.

TAB B: Technical Approach

TAB C: Technical Qualifications

TAB D: Relevant and Recent Past Performance

TAB E: Project Planning/Safety

1. Phase 1 Evaluation Factors and Proposal Requirements :

Phase I Proposal shall include:

Factor 1: TECHNICAL APPROACH (Tab B)

1. In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 675-18-151. Provide technical methods and procedures that reflect a design and construction approach unique to the site and facility. NOTE: Vague, general narratives to include the restatement of the Statement of Work will be rated less favorably.

2. Schedule and minimizing downtime is crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

3. Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

· Narrative: 10-page maximum

Factor 2: TECHNICAL QUALIFICATIONS (Tab C)

· Sub Factor 1 (a): SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

1. Describe specialized experience, technical competence, and design expertise in chiller, cooling towers, and other HVAC work performed by the Prime and Subcontractor. Proposals that demonstrate technical qualifications in performing projects very similar or exceeding the scope of this project 675-18-151 will be rated more favorable.

2. Describe ability to obtain the necessary resources to perform this project.

3. Disclose all negative licensing information and any pending litigation involving any of the proposed firms that will be either Prime or Sub contractors on this project.

4. If there is a Teaming Arrangement, identify the individual firms experience, describe the nature of the association, and clearly identify contractual responsibilities of each firm.

· Narrative: 5-page maximum

· Sub Factor 1 (b): KEY PERSONNEL AND MANAGEMENT APPROACH

1. Submit an organizational chart

2. Include a narrative which describes the relevant experience of:

a) Firm’s key personnel and experience, to include at least:

· Project Manager

· Similar projects worked on

· Education and /or Certification (s)

· Field Superintendent

· Similar projects worked on

· Education and/or Certification (s)

· Other Relevant Firm Employees

· Similar projects worked on

· Education and/or Certification (s)

b) Overall Team- Discuss the planned use of:

· Subcontractors

· Key trades to be subcontracted

· Proposed subcontractors, if firms already determined

· Similar projects worked on

· Architect-Engineering (A-E) Firm

· SF 330s of key A-E personnel, if A-E firm is already determined

· Similar projects worked on

· Other Consultants

· Similar projects worked on Narrative: 10-page maximum, excluding A-E SF 330s

Factor 3: RELEVANT AND RECENT PAST PERFORMANCE (Tab D)

1. A minimum of three (3) and a maximum of five (5) past performance projects completed by the Prime Contractor shall be submitted to the Government. Each past performance should contain the following:

a) Brief project description.

b) List of subcontractors.

c) Relevance to project stated in RFP.

d) Initial/Final award amount.

e) State any change orders if occurred during the project performance.

f) Pictures of completed work.

g) Project Contracting Officer Representative’s or Client’s name, phone number, and email address.

h) Past Performance Questionnaire/Evaluation (optional but highly recommended).

Note: Teaming Arrangements - Identify any projects that the two contractors have previously contractually teamed together to accomplish.

(i) Constructor/Key Subs and/or Designer: Include examples, within the last 3 years (5 years for design firms), of design/build projects, in which the designer and/or constructor or key trade subcontractors have been involved, if any.

(ii) Teaming Arrangements: If Offeror represents the combining of two or more companies for the purpose of this RFP, then each company must list project examples, related to its role for this project.

2. The projects shall be recently completed (completion date to be within 5 years of the solicitation release date), relevant, and meet or exceed the proposed magnitude and scope of the proposed project 675-18-151.

3. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

Note: The Evaluation Team may also use information obtained from Past Performance Information Retrieval System PPIRS http://www.ppirs.gov/ as a basis for evaluating this factor.

4. Preferable to discuss similar type projects in excess of $1,000,000

5. The examples of projects that most closely resemble the project identified in this solicitation will receive higher consideration.

Narrative: 10-page maximum

Factor 4: PROJECT PLANNING/SAFETY/IC/QC (Tab E)

1. Describe your plan for phasing this project

2. Describe approach to construction safety and infection control (IC).

3. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the Statement of Work.

4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

5. Provide the precautions the contractor will take to avoid damages to facility buildings (include pre-existing conditions) and surrounding properties and the remediation that will take place if damage is done.

Narrative: 5-page maximum, excluding the EMR documentation

Phase 1 Evaluation and Selection Criteria:

Phase 1 proposals will be evaluated as follows:

A. Factors 1 thru 4, as described above, will be rated using an adjectival rating system. Each factor response will be reviewed and assigned an adjectival rating

A. For evaluation purposes, each technical factor is equal in importance.

1. Phase 2 Proposal Preparation and Submission:

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED TO DO SO.

TAB C: Phase 2 TECHNICAL PROPOSAL

Factor 1 – DESIGN METHODS

a) Process required to ensure new chillers, cooling towers, and other equipment are sized and specified correctly to provide the required cooling for the entire facility and N+1 redundancy compliance.

b) Describe the process/plan to ensure seamless operation of the existing Building Automation System (BAS) with the newly installed equipment controls.

c) Describe the process to ensure that electrical requirements for new chillers, cooling towers, and other equipment are met per VA design guide, VA Master specs, and other electrical references.

d) Describe the design approach to replace canteen freezer and cooler.

· Narrative: 4-page maximum

Factor 2 – CONSTRUCTION METHODS

a) Describe replacement/installation process of the chillers and associated equipment with minimum negative impact to the operation of the clinic.

b) Describe the commissioning of the new HVAC system to include synchronization and delivery of a fully functional system.

c) Describe the A/E firm’s responsibility after the design phase and the management’s approach to effectively coordinate with the A/E and solve any issues in the design.

d) Describe the methods to minimize negative impact to the kitchen and ensuring infection control measures are fully implemented during the freezer and cooler replacement.

· Narrative: 4-page maximum Factor 3 –PROJECT PHASING Submit phasing plan to effectively execute and complete this project. Phasing plan shall describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 675-18-151. A narrative that effectively describes in detail a technical approach of how the offeror will (a) coordinate all work, (b) remain on schedule, (c) avoid/minimize disturbance to the clinic/facility, and (d) maintain Infection Control and Interim Life Safety Measures.

· Narrative: 4-page maximum

Factor 4 –PROJECT SCHEDULE Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, the schedule should show length of downtime required. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit.

To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the poject duration stated on the solicitation and include divisions of work required to successfully complete the project.

· Narrative: 5-page maximum (Gantt chart).

Factor 5 – MANAGEMENT APPROACH, KEY PERSONNEL, QUALITY CONTROL, AND WARRANTY SUPPORT

a) Describe any changes to management approach, key personnel, and quality assurance/control procedures that have occurred or will occur since Phase 1 proposals for this requirement were submitted.

b) Describe the organization, process, and procedures to be established, implemented, and carried out for warranty support.

· Narrative - 1 page maximum

Phase 2 Proposal Submission: The Phase 2 proposal should be submitted to the same address as the Phase I proposal and can be submitted though use of the same format and means.

1. Phase 2 Evaluation and Selection Criteria:

Phase 2 proposals will be evaluated as follows:

A. The technical factors consist of the Factors 1 thru 5, described above and will be rated using the same combination system used for the Phase 1 proposal evaluation.

B. For evaluation purposes, each technical factor is equal in importance.

1. Phase 2 Evaluation and Award Determination

A. This is a competitive Phase 2, Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

B. In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are approximately equal in importance to cost or price.

C. Thus, award will be made to the firm whose Phase 1 proposal was initially ranked in the top 5 and who now offers a Phase 2 proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government.

D. Each pricing element indicated in TAB B will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

E. Evaluation Overview: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

F. SDVOSB Verification: The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

1. Safety or Environmental Violations and Experience Modification Rate (EMR)

A. “All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violations(s) in the past three years.

B. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

C. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

D. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. If the apparent awardee fails to provide required documentation then the matter will be referred to the Small Business Administration (SBA) office for a certificate of competency or a determination of responsibility from SBA.

E. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. “ (Offerors to refer to EMR)

A.3 Statement of Work

Page 1 of Page 1 of

DESIGN-BUILD

Replace Chillers at Viera Project No. 675-18-151 Viera Out Patient Clinic, 2900 Veterans Way, Viera, FL 32940

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials O. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

Provide all supervision, labor, materials, tools and equipment, and design-build services necessary for design and construction of the project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project.

B. Project Overview:

This project consists of two design-build phases, the first phase is the design and replacement of three (3) existing air-cooled chillers at Viera Out Patient Clinic (OPC) with three new water-cooled chillers and associated equipment. Project requires complete installation of water-cooled chillers, cooling towers, and all associated supporting equipment, and ensures all equipment is compatible and appropriately-sized to handle the cooling load of the entire facility. The second phase is the design and replacement of the existing canteen freezer/cooler at Viera OPC.

This design-built project will include working drawings, specifications, cost estimates, phasing, and construction services that will be in accordance with the statement of work. Also, this project will include complete preparation for site operations, demolition, and installation while not disrupting the clinic operations.

C. Specific Project Requirements:

Work shall include but not limited to:

I . Chillers and Supporting Equipment

1. Design: (a) the replacement of three existing air-cooled chillers (b) the enclosure for the three water-cooled chillers and associated equipment; and (c) installation of the three water-cooled chillers, three cooling towers, associated equipment, and all required modifications and upgrade for system’s proper operation. Design shall include project schedule and a phasing plan.

2. Conduct preliminary chill water test and balance for design purposes.

3. Design and selection of water-cooled chillers need to be coordinated with the heat rejection option chosen. Other than condenser side equipment, chiller and evaporator system components shall be similar.

4. N+1 redundancy requirement shall be incorporated in the design of the chillers, cooling towers, and associated equipment.

5. Contractor shall test for asbestos in suspected areas during the design phase. In the event asbestos is uncovered, abatement should be incorporated in the design Abatement work will be performed by a third party (separate service contract) procured by VA.

6. Conduct environmental assessment (EA) of the project during design phase in accordance with National Environmental Protection Agency (NEPA) and submit a report to VA.

7. Any area disturbed/damaged during the performance of this project shall be repaired at the Contractor’s expense.

8. Provide and set-up temporary chillers and supporting equipment. The temporary chillers shall be brought on site and into operation prior to any demolition work.

9. Demolish the existing chillers and associated equipment that are not needed for the new water-cooled chiller system.

10. Demolish the existing CMU block screen wall and build a mechanical building, with approximately 4,400 SF floor area, with all required utilities for the new three water-cooled chillers and associated equipment.

11. Provide three water-cooled centrifugal chillers approximately 400 tons each. Chillers should be sized such that two chillers can satisfy the maximum required cooling load of the facility plus future expansion, with one chiller on standby and for N+1 redundancy. Chillers shall be controlled in a lead-lag rotation and to maintain a chilled water distribution loop supply temperature set point. A single chiller will lead and operate to meet the facility cooling demand during part-load conditions. Controls should add a second, lag, chiller into operation when the lead chiller cannot maintain distribution loop supply temperature set point, during periods of higher cooling demand. The lead, lag, and standby positions should automatically cycle for equal operating hours among equipment.

12. Provide three (3) stainless steel cooling towers with Variable Frequency Drive (VFD) fans, sized to match the new chiller capacity and allowing for redundancy.

13. Cooling towers shall have perimeter screen wall for safety and access control.

14. Install exterior lighting for new equipment installed.

15. Provide three (3) new condenser water pumps with each having a VFD to provide variable condenser water. Cooling towers shall be designed and set up to allow independent operation and maintenance work, such that one cooling tower can be shut down without affecting operation of other towers.

16. Replace the chilled water pumps with 3 pumps, sized for new chiller plant’s chilled water flow. Install pumps with common manifold to allow for pumps’ use independent of other equipment.

17. Provide make-up water assemblies and chemical treatment feed system for cooling towers, and controls to fill each tower only when necessary.

18. Modify/upsize the chilled water pipe to match the new chill water flow for all possible operating conditions.

19. Upgrade/modify electrical system including emergency power. New chiller equipment loads shall be calculated, and the existing 2500-amp service shall have to be modified, if needed, to be able to handle new load.

20. Chillers, cooling towers, and all associated equipment shall be monitored and controlled through the existing Building Automation System (BAS).

21. Contractor is responsible for performing the required modifications to any system for proper operation of the complete HVAC system including the seamless operation of the existing BAS with the new installed equipment controls. Replacement of existing BAS system to BACnet is an option to ease in multi-system integration.

22. Conduct water system balance (chilled water system) and ensure that the system operates within acceptable parameters for a typical system as specified in the project specifications.

23. Conduct commissioning of the new HVAC system. Submit commissioning report to VA COR.

24. Provide manufacturer’s training for two (2) VA employees. Training shall be provided by authorized manufacturer of the chillers, cooling towers, and other equipment installed to ensure VA have the knowledge required in the proper operation, maintenance, and repair of all new equipment.

25. Provide close-out documents including as-built drawings.

II. Canteen Cooler/Freezer

1. Design the replacement of canteen cooler, freezer, and all required modifications and upgrade to electrical system for new cooler and freezer’s proper operation.

2. Provide temporary cooler and freezer for canteen service.

3. Demolish the existing freezer/cooler at the canteen (room A505).

4. Repair concrete floor and apply epoxy paint, 2 coats minimum.

5. Replace and relocate affected devices (e.g. fire sprinkler heads, air diffuser, electrical switches, outlets, lights, etc.).

6. Install new freezer and cooler and associated equipment.

7. Repair all disturbed areas affected by this project.

8. Conduct operational test of the freezer and cooler; observe/record all operating parameters. All operating parameters shall be within specification based on the manufacturer’s specifications. All out of parameters will be reviewed by the contractor and corrective measures will be conducted until satisfactory operating parameters are met as approved by the COR.

9. Provide close-out documents including as-built drawings.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday). Some tasks (most tasks for Freezer and cooler) are required to be performed during “WHEN” hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal clinic functions. All requests for work outside of normal business hours must be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project (Phase 1 & 2 combined):

1. Project will have a 210 calendar day design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 25% within 40 calendar days. Allow 7 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 77 calendar days. Allow 14 calendar days for VA review.

c) Design-Build Team A/E shall submit Design Development drawings to 75%, which incorporates the VA’s comments on the 50% submission within 121 calendar days. Allow 14 calendar days for VA review.

d) Design-Build Team A/E shall submit Construction Document drawings to 95%, which incorporates the VA’s comments on the 75% submission within 165 calendar days. Allow 14 calendar days for VA review.

e) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 95% submission within 210 calendar days. Allow 10 calendar days for VA review.

2. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase MUST be completed in no more than 360 days from Design completion and Government acceptance.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

B. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. LINE ITEM (S)

A. LINE ITEM 0001: Design and replace the existing three (3) air-cooled chillers with three water-cooled chillers and associated equipment at Viera Out Patient Clinic (OPC). Project requires complete installation of water-cooled chillers, cooling towers, all associated supporting equipment, and ensure all equipment are compatible and sized properly. Also, this project will design and replace the canteen freezer/cooler. Estimated time for completion: 570 days

B. ALTERNATE NO.1: Provide all work as described in Item I, except; All work associated with Canteen Cooler and Freezer. Estimated time for completion: 500 days

C. ALTERNATE NO.2: Provide all work as described in Item I, except; All work associated with Canteen Cooler and Freezer, and all work associated with demolition of 200 Ton air-cooled chiller and installation of 3rd water-cooled chiller. Estimated time for completion: 450 days

V. PROJECT CLASSIFICATION:

This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Low Risk Group, Class II (ISLM Level 1) project for Phase1 (Chiller replacement) and Type C, Medium Risk Group, Class III (ISLM Level 1) project for Phase 2 (freezer/cooler replacement).

VI. SAFETY REQUIREMENTS:

All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VII. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing and other drawing files.

VIII. RESOURCES:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules…