36C24818Q0741-001.pdf

COMBINED SYNOPSIS/SOLICITATION 36C24818Q0741

General Information

Action Code: Combined Synopsis Solicitation

Document Type: RFQ

RFQ Number: 36C24818Q0741

Posted Date: May 4, 2018

Response Date: May 16, 2018

Classification Code: H259

Set Aside: SDVOSB

NAICS Code: 541350

Contracting Office Address

NCO 8

ATTN: Matthew Lucas 10000 Bay Pines Blvd, Bldg. 2 RM 316 Bay Pines, FL 33744

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and

Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition (FAC) FAC 2005‐97_1‐1‐18.

This procurement is a 100% SDVOSB set‐aside and all eligible offerors are encouraged to submit quotes.

All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract registered in the record must be complete and not missing elements such as representations and certifications. Also, if you are a Service Disabled Veteran Owned

Business (SDVOSB) please be sure to be registered in VIP (Vendor Information Pages) at https://www.vip.vetbiz.gov/ . An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as nonresponsive, and will not be considered for award.

The associated North American Industrial Classification System (NAICS) code for this procurement is

541350 with a small business size standard of $7.5M.

The Network Contracting Office 8 SAO East intends to award a fixed priced requirements contract to obtain circuit breaker testing.

NOTE: Site visit will be conducted on Wednesday May 9th, 2018 at 10 AM Eastern.

Interested contractors shall meet at 10:00 AM EST, in front of Building 2, of C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744. A map of the campus is provided.

Attendance at the Site Visit is highly encouraged and expected prior to submission of a quote for this requirement. Please contact Matthew Lucas by email at matthew.lucas2@va.gov to sign‐up for the Site Visit no later than 12:00 PM on May 8th, 2018.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to matthew.lucas2@va.gov

Questions must be received no later than May 11, 2018 at 12:00 PM. No further questions will be accepted after that date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be posted to FBO on Monday, May 14, 2018 by 4:00 PM Eastern.

You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Health Care System personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

Quotes are due by 12:00 P.M. Eastern on May 16, 2018. Quotes received after this date and time will be considered late. Quotes shall be submitted via email to matthew.lucas2@va.gov.

Quoters shall provide a price within the schedule.

Price/Cost Schedule

Item Number Description of Services

Best Estimated Quantity Unit

Unit Price

Total Amount

_0001

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

_0001AA Building 100, ELINS A001 through A446 446 JB

_0001AB Building 106, ELINS B001 through B033 33 JB

_0001AC Building 300, ELINS C001 through C003 3 JB

_0001AD Building 107, ELINS D001 through D021 21 JB

_0001AE Building 109, ELINS E001 through E004 4 JB

_0001AF Building 22, ELINS F001 through F042 42 JB

_0001AG Building 20, ELIN G001 through G017 17 JB

_0001AH Building 103, ELIN H001 1 JB

_0001AJ Building 1, ELINS J001 through J092 92 JB

_0001AK Buildings 23 and 40, ELINS K001 through K037 37 JB

_0001AL Building 24, ELINS L001 through L021 21 JB

_0001AM Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

_0001AN Building 102, ELINS N001 though N061 61 JB

_0001AP Building 71 and 101, ELINS P001 through P063 63 JB

_0001AQ Building 37, ELINS Q001 through Q057 57 JB

_0001AR Building 36, ELINS R001 through R007 7 JB

_0001AS Building 11 and 54, ELINS S001 through S019 19 JB

_0001AT Building 2, ELINS T001 through T052 52 JB

_0001AU Building 111, ELINS U001 through U026 26 JB

_0002

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus, see the Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

_0002AA Transformers, Attachment B, ELIN(s) A001 through A031 31 JB

_0003

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to recalibrate protective relays in Building 100 in accordance with the PWS, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

_0003AA Protective Relays, Attachment C, ELIN(s) A001 through A006 71 JB

_0004

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

_0004AA Building 111, ELINS U001 through U026 26 JB

EMERGENCY SERVICES, In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. All Emergency Services must be approved by a

Contracting Officer prior to their start.

12 Months $0.00 $0.00

TOTAL

OPTION YEAR ONE

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

1001AA Building 100, ELINS A001 through A446 446 JB

1001AB Building 106, ELINS B001 through B033 33 JB

1001AC Building 300, ELINS C001 through C003 3 JB

1001AD Building 107, ELINS D001 through D021 21 JB

1001AE Building 109, ELINS E001 through E004 4 JB

1001AF Building 22, ELINS F001 through F042 42 JB

1001AG Building 20, ELIN G001 through G017 17 JB

1001AH Building 103, ELIN H001 1 JB

1001AJ Building 1, ELINS J001 through J092 92 JB

1001AK Buildings 23 and 40, ELINS K001 through K037 37 JB

1001AL Building 24, ELINS L001 through L021 21 JB

1001AM Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

1001AN Building 102, ELINS N001 though N061 61 JB

1001AP Building 71 and 101, ELINS P001 through P063 63 JB

1001AQ Building 37, ELINS Q001 through Q057 57 JB

1001AR Building 36, ELINS R001 through R007 7 JB

1001AS Building 11 and 54, ELINS S001 through S019 19 JB

1001AT Building 2, ELINS T001 through T052 52 JB

1001AU Building 111, ELINS U001 through U026 26 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

1002AA Transformers, Attachment B, ELIN(s) A001 through A031 31 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to recalibrate protective relays in Building 100 in accordance with the PWS, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

1003AA Protective Relays, Attachment C, ELIN(s) A001 through A006 71 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

1004AA Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

1004AB Building 11 and 54, ELINS S001 through S019 19 JB

1004AC Building 103, ELIN H001 1 JB

1004AD Building 300 ELINS C001 through C003 3 JB

1004AE Building 37, ELINS Q001 through Q057 57 JB

1004AF Building 102, ELINS N001 though N061 61 JB

1004AG Building 20, ELIN G001 through G017 17 JB

1004AH Building 71 and 101, ELINS P001 through P063 63 JB

1004AJ Building 2, ELINS T001 through T052 52 JB

1004AK Building 107 ELINS D001 through D021 21 JB

1004AL Building 36 ELINS R001 through R007 7 JB

EMERGENCY SERVICES, In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. All Emergency Services must be approved by a

Contracting Officer prior to their start.

12 Months $0.00 $0.00

TOTAL

OPTION YEAR TWO

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

2001AA Building 100, ELINS A001 through A446 446 JB

2001AB Building 106, ELINS B001 through B033 33 JB

2001AC Building 300, ELINS C001 through C003 3 JB

2001AD Building 107, ELINS D001 through D021 21 JB

2001AE Building 109, ELINS E001 through E004 4 JB

2001AF Building 22, ELINS F001 through F042 42 JB

2001AG Building 20, ELIN G001 through G017 17 JB

2001AH Building 103, ELIN H001 1 JB

2001AJ Building 1, ELINS J001 through J092 92 JB

2001AK Buildings 23 and 40, ELINS K001 through K037 37 JB

2001AL Building 24, ELINS L001 through L021 21 JB

2001AM Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

2001AN Building 102, ELINS N001 though N061 61 JB

2001AP Building 71 and 101, ELINS P001 through P063 63 JB

2001AQ Building 37, ELINS Q001 through Q057 57 JB

2001AR Building 36, ELINS R001 through R007 7 JB

2001AS Building 11 and 54, ELINS S001 through S019 19 JB

2001AT Building 2, ELINS T001 through T052 52 JB

2001AU Building 111, ELINS U001 through U026 26 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

2002AA Transformers, Attachment B, ELIN(s) A001 through A031 31 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to recalibrate protective relays in Building 100 in accordance with the PWS, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

2003AA Protective Relays, Attachment C, ELIN(s) A001 through A006 71 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

2004AA Building 100, ELINS A001 through A446 446 JB

2004AB Building 106, ELINS B001 through B033 33 JB

2004AC Building 109, ELINS E001 through E004 4 JB

EMERGENCY SERVICES, In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. All Emergency Services must be approved by a

Contracting Officer prior to their start.

12 Months $0.00 $0.00

TOTAL

OPTION YEAR THREE

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

3001AA Building 100, ELINS A001 through A446 446 JB

3001AB Building 106, ELINS B001 through B033 33 JB

3001AC Building 300, ELINS C001 through C003 3 JB

3001AD Building 107, ELINS D001 through D021 21 JB

3001AE Building 109, ELINS E001 through E004 4 JB

3001AF Building 22, ELINS F001 through F042 42 JB

3001AG Building 20, ELIN G001 through G017 17 JB

3001AH Building 103, ELIN H001 1 JB

3001AJ Building 1, ELINS J001 through J092 92 JB

3001AK Buildings 23 and 40, ELINS K001 through K037 37 JB

3001AL Building 24, ELINS L001 through L021 21 JB

3001AM Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

3001AN Building 102, ELINS N001 though N061 61 JB

3001AP Building 71 and 101, ELINS P001 through P063 63 JB

3001AQ Building 37, ELINS Q001 through Q057 57 JB

3001AR Building 36, ELINS R001 through R007 7 JB

3001AS Building 11 and 54, ELINS S001 through S019 19 JB

3001AT Building 2, ELINS T001 through T052 52 JB

3001AU Building 111, ELINS U001 through U026 26 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

3002AA Transformers, Attachment B, ELIN(s) A001 through A031 31 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to recalibrate protective relays in Building 100 in accordance with the PWS, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

3003AA Protective Relays, Attachment C, ELIN(s) A001 through A006 71 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

3004AA Building 1, ELINS J001 through J092 92 JB

3004AB Buildings 23 and 40, ELINS K001 through K037 37 JB

3004AC Building 22, ELINS F001 through F042 42 JB

3004AD Building 24, ELINS L001 through L021 21 JB

3004AE Building 111, ELINS U001 through U026 26 JB

EMERGENCY SERVICES, In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. All Emergency Services must be approved by a

Contracting Officer prior to their start.

12 Months $0.00 $0.00

TOTAL

OPTION YEAR FOUR

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the infrared testing and inspection of electrical equipment and systems in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

4001AA Building 100 ELINS A001 through A446 446 JB

4001AB Building 106 ELINS B001 through B033 33 JB

4001AC Building 300 ELINS C001 through C003 3 JB

4001AD Building 107 ELINS D001 through D021 21 JB

4001AE Building 109, ELINS E001 through E004 4 JB

4001AF Building 22, ELINS F001 through F042 42 JB

4001AG Building 20, ELIN G001 through G017 17 JB

4001AH Building 103, ELIN H001 1 JB

4001AJ Building 1, ELINS J001 through J092 92 JB

4001AK Buildings 23 and 40, ELINS K001 through K037 37 JB

4001AL Building 24, ELINS L001 through L021 21 JB

4001AM Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

4001AN Building 102, ELINS N001 though N061 61 JB

4001AP Building 71 and 101, ELINS P001 through P063 63 JB

4001AQ Building 37, ELINS Q001 through Q057 57 JB

4001AR Building 36, ELINS R001 through R007 7 JB

4001AS Building 11 and 54, ELINS S001 through S019 19 JB

4001AT Building 2, ELINS T001 through T052 52 JB

4001AU Building 111, ELINS U001 through U026 26 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the transformer oil testing in accordance with the PWS for all of the equipment located on the Bay Pines campus, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

4002AA Transformers, Attachment B, ELIN(s) A001 through A031 31 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to recalibrate protective relays in Building 100 in accordance with the PWS, see Exhibit Line Item Numbers (ELIN)(s) within the subCLIN below. NSP NSP NSP NSP

4003AA Protective Relays, Attachment C, ELIN(s) A001 through A006 71 JB

Contractor shall provide all management, supervision, labor, tools and specialized equipment required to complete the breaker testing in accordance with the PWS for the equipment located on the Bay Pines campus, see Attachment D for the Exhibit Line Item Numbers (ELIN)(s) within the subCLINS below. NSP NSP NSP NSP

4004AA Building 12, 13, 17, 19 and 45, ELINS M001 through M047 47 JB

4004AB Building 11 and 54, ELINS S001 through S019 19 JB

4004AC Building 103, ELIN H001 1 JB

4004AD Building 300 ELINS C001 through C003 3 JB

4004AE Building 37, ELINS Q001 through Q057 57 JB

4004AF Building 102, ELINS N001 though N061 61 JB

4004AG Building 20, ELIN G001 through G017 17 JB

4004AH Building 71 and 101, ELINS P001 through P063 63 JB

4004AJ Building 2, ELINS T001 through T052 52 JB

4004AK Building 107 ELINS D001 through D021 21 JB

1004AL Building 36 ELINS R001 through R007 7 JB

EMERGENCY SERVICES, In Accordance with the PWS. The contractor will provide the contracting officer with a quote for repair. The fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. All Emergency Services must be approved by a

Contracting Officer prior to their start.

12 Months $0.00 $0.00

TOTAL

GRAND TOTAL (INCLUSIVE OF ALL OPTIONS)

*NSP‐ Not separately priced

Performance Work Statement

1. BREAKER TESTING

a. The work to be performed under this specification shall consist of furnishing all labor, tools and specialized equipment required for complete testing, maintenance, and inspection of electrical equipment and systems as further described in this specification.

b. The contractor shall be responsible for securing all manufacturers’ information, curves, data, procedures and any other information necessary to conduct specific tests on equipment and systems.

c. The contractor shall be responsible for maintaining coordination between the station supervisory personnel and test personnel for scheduling shut‐downs, system tests, tests on system components, etc.

d. The contractor is to provide a Qualified Field Engineer and a qualified Electrician to perform the work outlined in these specifications. A qualified Field Engineer is defined as a Graduate Electrical Engineer with at least two years of experience in the inspection and testing of Power Distributions Systems. A qualified electrician is defined as an electrical

Journeyman with at least two years of electrical testing experience on Power Distribution

Systems.

e. The Department of Veterans Affairs will provide a staff electrician to work with the contractor in the detailed scheduling of work, planning power outages and performing equipment de‐energizing or switching operations as required only.

f. The work is to be performed in such a manner as to interrupt the hospital normal operation as little as possible.

g. The contractor shall provide a written schedule of the dates and times when it is necessary to have the items listed in Attachment A de‐energized.

h. A written schedule must be received by the Contracting Officer 30 calendar days in advance of the date the work is to begin so that the services and areas may be notified.

Failure to provide the required written advance notification may be cause for disapproval to perform the work on the date and time scheduled. No claim for extension of time will be granted for the contractor's failure to provide the advanced written notification. Once the testing work has begun it will continue without interruption and completed within ten (10) work days.

2. SAFETY:

a. It shall be the responsibility of the contractor to take such steps as to assure the prevalence of the highest degree of safety while on the job. The contractor shall provide adequate safety equipment, PPE, and instructions to protect his employees, owner's employees and property. The Contractor will follow the procedures in NFPA 70E. It shall also be the responsibility of the contractor to coordinate this work with the station supervisory personnel.

b. Lock out/Tag Outs will be used to secure circuit breakers and switches from closing during inspections and testing.

c. All maintenance and testing will be done on apparatus de‐energized from the commercial

A.C. service. Where temporary feed for power is required to keep vital circuits in continuous operation, provision shall be made to isolate these circuits from the equipment being serviced. Isolation of these circuits will be done only with prior approval of a facility’s representative familiar with the system. Prior to any testing, all incoming power cables will be checked to determine that all electrical power has been removed and determine that the temporary leads ARE NOT BACKFEEDING into the equipment being serviced.

d. Contractor shall have an experienced supervisor available on job site during testing.

Contractor shall provide all safety equipment deemed necessary by its safety practices to adequately protect its personnel. A ground lead of proper size shall be connected to all test apparatus prior to its use. There shall be available sufficient fire extinguishers.

e. The contractor shall keep the premises free from accumulations of waste material or rubbish caused by his work. At the completion of the work he shall remove all his rubbish from and about the building. All tools and surplus material shall be removed and he shall leave his work "BROOM CLEAN" unless more exactly specified. Clean up work shall include the entire site and any repairs in splash beds, driveways, fences, gates, grounds or adjoining property that may be damaged by the contractor. Any material for which the contract is responsible which is blown or landed on adjacent areas shall be removed.

f. The contractor shall be responsible for all damage or injury to property of any character resulting from any act, omission, neglect or misconduct in his manner or method of executing said work, or at any time to defective work or materials and said responsibility shall not be released until the work shall have been completed and accepted.

g. When or where any damage or injury is done to public or private property including roads, streets, etc., all on account of any act, omission, neglect, or misconduct, and the execution of the work, or in consequence of the non‐execution thereof on the part of the contractor he shall restore, at his own expense, such property to a condition equal to that existing before such damage or injury was done. He shall repair, rebuild or otherwise restore all properties as may be directed. He shall make good such damage or injuries in an acceptable manner.

3. MECHANICAL INSPECTION OF EQUIPMENT:

Outdoor and indoor substations, switches, motor control centers, panelboards, breakers, meters and relay panels, etc., shall be visually inspected using the following basic format:

a. Visual Inspection ‐ Interior and Exterior.

b. Vacuum Cleaning ‐ Interior and Exterior.

c. Lubricate all hinges and lock on panels and substations.

d. Check for loose breaker termination nuts, bolts, screws, fittings, hardware, wire terminations.

e. Check for loose broken, cracked, chipped, missing, discolored, fatigued, pitted, worn hardware, sliding tracks, fittings, catches, hinges, safety catches, barriers, handles, levers, blades, contracts, mechanical linkage, hydraulic linkage, shafts, bearings ‐ Interior and Exterior.

f. Check for loose broken, cracked, chipped, missing, discolored, fatigued, pitted, worn insulation, insulating tapes, insulated epoxy coatings, insulating fittings, bushings, coverings, cases, insulated handles, etc.

g. Inspect and clean main arcing contacts in accordance with manufacturer's instructions and recommendations and check for proper, smooth operation.

h. Inspect and test key‐type interlocking mechanism for designed function.

i. Circuit breakers are subject to a number of disabling factors that can render them unfit to perform the protective service normally expected. Some of these more common faults are listed below in their approximate order of importance and the testing cycle should be oriented to their most effective method of detection and correction:

(1) Frozen contacts and/or mechanisms ‐ will not open automatically or manually.

(2) Improper calibration ‐ trip too fast or too slow. (600AMP and larger)

(3) High contact resistance.

(4) Open contacts or series elements.

(5) Low leakage resistance ‐ terminals to mounting parts (ground).

(6) Broken or cracked arc chutes.

(7) Excessive force required to operate manually.

(8) Manually open all breakers and test for continuity. (Listed in breaker test schedule)

4. ELECTRICAL TESTING PROCEDURES AND TEST EQUIPMENT:

The contractor shall be responsible for testing and maintaining all equipment and systems as delineated in accordance with approved maintenance procedures and procedures set forth in this specification.

A. DOCUMENTATION OF RESULTS:

The following test results, visual inspections and calibrations shall be recorded on standard printed data forms to be provided by contractor:

(1) Circuit Breaker Inspection and Electrical Tests

(2) Protective Relay Inspection and Electrical Tests

B. TESTING EQUIPMENT

Equipment Requirements:

(1) All tools, manufacturer's specifications and maintenance data, information, curves, procedures, labor, solvents, cleaning agents, and lubricant.

(2) For checking and testing switchgear, outdoor substation equipment, transformers, circuit breakers, protective relays, cables, meters, and associated electrical equipment the contractor shall be equipped with and furnish the following test equipment or equal: (Contractor shall furnish written statement that all equipment has been calibrated within the past year).

a. Multi‐Amp Circuit Breaker Test Set ‐ Model CB‐225‐66 equipped with

#62 synchronous timer and stabs or cables; (Mrf. Multi‐Amp

Corporation, Cranford, N.J.)(Or equal).

b. Multi‐Amp Circuit Breaker Test Set ‐ Model MS‐1; (Mfr. Multi‐Amp

Corporation, Cranford, N.J.)(Or equal).

c. Multi‐Amp Relay Test SET Model SR‐51 equipped with #62 Synchronous timer; (Mfr. Multi‐Amp Corporation, Cranford, N.J.)(Or equal).

d. Heavy duty industrial vacuum cleaner with insulated hose and nozzle attachments.

e. State of the art test equipment for testing of transformer coolant.

f. State of the art test equipment for infrared test equipped with camera capable of taking hot spot pictures.

C. TESTING PROCEDURES:

(1) TESTING

a. Record all required data such as primary feeder number, transformer number and all nameplate data.

b. Visually inspect all mechanical connections for looseness and/or evidence of corrosion. Clean, tighten and/or replace parts as necessary noting all work on the appropriate forms.

c. Check all accessible current ‐ carrying parts for evidence of overheating or pitting and correct as necessary.

d. Inspect all gaskets for evidence of oil leaks and check for the proper operation of any breathing devices.

e. Clean with Insulbrite all exposed insulators and bushings which will be included in the test.

5. LIGHTNING ARRESTER TESTING (BREAKER TESTING AREAS ONLY):

Lightning arresters are generally sealed components, free of maintenance except for an occasional cleaning and mechanical inspection. Arrester will be cleaned thoroughly when inspecting the transformer. Tightness of all bolted connections to ground will be checked and retightened as necessary. Megger (1000v.) test value should read infinity unless internal resistors are used in the manufacture of the lightning arrester. Low reading or grounded arresters should be reported.

6. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR TRANSFORMERS (BREAKER TESTING

AREAS ONLY):

a. Clean primary, secondary and ground connections.

b. Clean and inspect bushings.

c. Inspect bushing clamps and gaskets.

d. Inspect cover and hand hole gaskets.

e. Check for oil leaks and broken mounting brackets.

f. Check liquid level gauge for accuracy

g. Check temperature gauge for accuracy.

h. Check overload indicator lamp (if used).

i. Check lightning arrestors and discharge gaps.

j. Check external protection, fuses, cutouts, etc.

k. Check internal protection, fuses and protective links.

l. Inspect load break disconnect (if used).

m. Check low voltage circuit breaker.

n. Inspect tap changer externally for tightness of taps and bushings and any internal inspections as possible through the inspection plates.

o. Check for broken wire strands and poorly made terminal connections.

7. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR LOW VOLTAGE DRAWOUT POWER

BREAKERS (BREAKER TESTING AREAS ONLY):

a. Remove from cubicle.

b. Remove arc chutes.

c. Inspect and clean arc chutes.

d. Vacuum and clean breaker.

e. Inspect breaker for defects or damage.

f. Inspect for arc damage and deteriorated insulation.

g. Inspect for burned and poorly mated contacts.

h. Replace damaged contacts. (Government furnished)

i. Check contact alignment, overtravel and contact pressure.

j. Adjust contacts as necessary.

k. Inspect all current carrying parts for overheating.

l. Check operating mechanism for friction.

m. Check for excessive wear and defective parts.

n. Check trip mechanism for ease of operation.

o. Check manual close, latch and trip operation.

p. Check trip‐free operation.

q. Remove hardened lubricants.

r. Re‐lubricate as recommended by manufacturer.

s. Check all auxiliary coils, trips, etc., for proper operation.

t. Electrically test series trip units utilizing high current test device to verify that long time current tripping characteristics, short time current tripping characteristics and instantaneous current tripping characteristics conform to manufacturer's curves.

u. On electrically operated breakers, check electrical closing and tripping.

8. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR MOLDED CASE CIRCUIT BREAKERS

SELF‐CONTAINED OR IN PANELBOARDS (BREAKER TESTING AREAS ONLY):

a. Clean and inspect cover and case.

b. Inspect for signs of overheating.

c. Check for broken or loose terminals.

d. Tighten terminal hardware.

e. Operate manually and check operation.

f. Test for contact resistance.

g. Electrically test trip units utilizing high current test device to verify that long time and instantaneous tripping. Characteristic’s conform to manufacture’s curves on molded case circuit breakers 225 amp and larger and all rack in SubStation Breakers. Manually operate and check contact opening on all other main and branch circuit breakers.

9. TESTING, INSPECTION AND MAINTENANCE REQUIRED FOR LOW VOLTAGE FEEDER CABLES:

a. Low voltage feeder cables shall be visually inspected for signs of arcing insulation breakdown or wear.

10. TESTING, MAINTENANCE AND INSPECTION OF EMERGENCY POWER EQUIPMENT: (BREAKER

TESTING AREA ONLY)

a. Perform Mechanical Inspection of equipment as outlined in Paragraph 3. This inspection is limited to generator end only.

b. Perform Low Voltage Power Breaker Tests where applicable.

11. INFRARED TEST (THE COMPLETE MEDICAL CENTER):

a. When a hot spot is detected a picture will be taken as to how the infrared equipment sees it and a picture as how the eyes see it. The building number, panel number and breaker or part number will be on the test report along with the pictures.

b. The contractor will remove all panel covers and dead fronts, and transformer covers in the building or buildings that the breaker test is being performed. In the building or buildings that the breaker test is not being performed, the scanning will continue with the dead fronts and panel covers on.

12. TRANSFORMER OIL TEST:

a. Dielectric breakdown voltage: ASTM D 877 and/or ASTM D 18 16.

b. Acid neutralization number: ANSI/ASTM D 974

c. Specific gravity: ANSI/ASTM D 1298

d. Interfacial tension: ANSI/ASTM D 971 or ANSI/ASTM D 2285

e. Color: ANSI/ASTM D 1500

f. Visual condition: ASTM D 1524

g. Water in insulating liquids: ASTM D 1533

h. Power factor or dissipation factor in accordance with ASTM D 924

i. Remove a sample of insulating liquid in accordance with ASTM D 3613 and perform

Dissolved Gas Analysis (DGA) in accordance with ANSI/IEEE C57.104 or ASTM D 3612.

13. TESTING EQUIPMENT:

Tools to make these tests will be the best tools of the art for infrared testing, dielectric strength testing, water testing and picture testing.

14. REPORTS:

a. The contractor's engineering department shall submit three copies of a complete detailed written report noting any equipment or system deficiencies. The report shall make reference to any individual data sheets that further delineate any abnormality or deficiency. Report is due within 20 days of inspections.

b. Where any deficiency was found to exist, the contractor will submit an immediate proposal to the contracting officer furnishing a complete description of the repair or replacement of equipment or parts necessary as well as the cost.

No work will be accomplished without the prior written authorization of the contracting officer.

15. EMERGENCY REPAIR:

The contractor shall have a qualified repair personnel on site within twenty‐four (24) hours of an emergency repair call. The contractor shall provide an emergency contact phone number. Once on site, the contractor shall remain on site until the problem is resolved. A firm fixed priced quote will contain the labor category, number of hours, and hourly cost and material costs. Contractor will not proceed with any emergency repair and/or any labor outside the scope of this contract without the authority of the Contracting Officer.

16. Performance Summary

Requirement Performance Objectives Performance Threshold

Method of Surveillance

Performance Standard Remedy

Successful Performance of the infrared testing and inspection in accordance to the PWS.

Successful Performance of the infrared testing and inspection, achieving performance within the agreed schedule

Quarterly Inspection By

The COR

No more than two scheduled tests missed per quarter.

Payment equal to correctly provided services in accordance with the

PWS

Successful Performance of the recalibration of the protective relays in

Building 100 in accordance with the PWS

Successful Performance of the recalibration of the protective relays, achieving performance within the agreed schedule

Quarterly Inspection By

The COR

No more than two scheduled calibrations missed per quarter.

services in accordance with the

PWS

Successful Performance of the breaker testing in accordance with the PWS

Successful Performance of the recalibration of the protective relays, achieving performance within the agreed schedule

Quarterly Inspection By

The COR

No more than two scheduled breaker testing jobs missed per quarter.

services in accordance with the

PWS

Emergency Repair

Response Time

Contractor responds within the specified response time for

Emergency Service Calls

Monthly Inspection By The

COR

95% within time frame established in the PWS

Payment equal to correctly provided services in accordance with the

PWS

Invoicing Submission of timely, complete and accurate invoices

Monthly Inspection and certification of the invoices by the COR

95% Complete and

Accurate Invoice

Submittals

Payment equal to correctly provided services in accordance with the

PWS

Customer Satisfaction Timely resolution of issues that may arise during the contract

Monthly Inspection By The

COR

No more than two complaints relating to timely resolutions of issues that may arise under the contract

Payment equal to correctly provided services in accordance with the

PWS

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ________________________________________ (Contractor’s Name)

ADDRESS ________________________________________ (Street)

________________________________________ (City‐State‐Zip)

POINT OF CONTACT________________________________________ (Name/Title)

PHONE NO.________________________________________

FAX NUMBER________________________________________

E‐MAIL ________________________________________

DUNS NUMBER________________________________________

b. GOVERNMENT: Matthew Lucas, Bay Pines VA, Matthew.lucas2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. 52.232‐33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232‐72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

4. GOVERNMENT INVOICE ADDRESS: The VA has mandated electronic invoice submission to the

Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e‐Invoicing Network for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten‐network.com or calling (877)752‐0900, option 2 for Enrollment.

Contractor shall submit an electronic invoice to VAFSC e‐Invoice by the tenth (10th) of the following month services were performed through the website https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, call Tungsten Network customer service at (877)489‐6135. Invoices sent to Tungsten shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, the extended price, and the total invoice cost. Invoices shall include any payment discount terms. A separate invoice shall be sent to the COR to validate/certify invoices.

For questions regarding invoice receipt/payment, call VAFSC at (877)353‐9791 or email vafsccshd@va.gov. Payments shall be made monthly in arrears upon receipt of a proper invoice.

FACSIMILE, E‐MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR

PAYMENT REQUESTS

For assistance setting up e‐Invoice, the below information is provided:

Tungsten Network e‐Invoice Registration: VA.Registration@tungsten‐network.com Tungsten Network e‐Invoice Setup Information: (877)752‐0900 (Option 2 – Enrollment) OB10 Portal to submit electronic invoices: https://portal.ob10.com/Login.aspx Tungsten Network Customer Service: (877)489‐6135 VAFSC – for Invoice receipt or payment questions, call: (877)353‐9791 or VAFSC Email: vafsccshd@va.gov

OFFERORS MUST COMPLETE & RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME

SPECIFIED.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Quotes may be submitted by e‐mail to Matthew Lucas, Contracting Officer at matthew.lucas2@va.gov.

The government intends to award a single contract as a result of this RFQ that will include the terms and conditions set forth herein.

(End of Clause)

Addendum to FAR 52.212‐4:

LIMITATIONS ON SUBCONTRACTING‐‐ MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VA Acquisition Regulation (VAAR) 852.219‐10, VA Notice of Total Service‐

Disabled Veteran‐Owned Small Business Set‐ Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information

Protection and Non‐Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505‐4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

Addendum to FAR 52.212‐4:

The following RFQ clauses apply to this acquisition:

52.252‐2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR Clauses Incorporated By Reference:

52.203‐16 Preventing Personal Conflicts of Interest (DEC 2011) 52.203‐17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights (APR 2014) 52.204‐4 Printed or Copied Double‐Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204‐13 System for Award Management Maintenance 52.212‐4 Contract Terms and Conditions‐ Commercial Items (JAN 2017) 52.228‐5 Insurance ‐‐ Work on a Government Installation (Jan 1997) 52.232‐39 Unenforceability of Unauthorized obligations 52.233‐1 Disputes 52.232‐40 Providing Accelerated Payments to Small Business Subcontractors 52.233‐4 Applicable Law for Breach of Contract Claim 52.247‐34 F.O.B Destination

Clauses Incorporated By Full Text

52.216‐18 – Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through sixty months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216‐19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of; $2,500.00

(2) Any order for a combination of items in excess of $90,000.00 ; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216‐21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum‐order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216‐21 ‐‐ Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the end of the effective period.

(End of Clause)

52.217‐8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of the contract’s end date.

52.217‐9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six months.

CL‐120 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307‐2 and FAR 52.228‐5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes.