36C24726Q0116.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24726Q0116 11-10-2025

Jeremy Calligan 11-19-2025

12:00 PM EDT

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

X 100

X

334290

800 Employees

Net 30

N/A

X

See Delivery Schedule

109 Bee Street Charleston SC 29403-5799

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The Contractor shall provide, install, and configure an intelligent video monitoring and fall prevention system in accordance with the Statement of Work.

The Period of Performance for this requirement is as follows:

Base: 12/01/25 – 11/30/26

OY1: 12/01/26 – 11/30/27

OY2: 12/01/27 – 11/30/28

OY3: 12/01/28 – 11/30/29

OY4: 12/01/29 – 11/30/30

All questions regarding the solicitation must be submitted by 11/13/25 at 12:00 PM EST.

Please complete B.2 pricing on pages 4-5.

This solicitation is issued as a 100% Small Business set-aside

See CONTINUATION Page

X X

Jeremy Calligan

36C24725Q0961

Table of Contents

SECTION A .................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES ..................................... Error! Bookmark not defined.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...22

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS .... Error! Bookmark not defined.

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

109 Bee Street

Charleston SC 29403-5799

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVICE

S

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ____________ ______________

Contractor shall provide, install, and configure an intelligent video monitoring and fall prevention system in patient rooms throughout the Atlanta VAMC and Trinka Davis Veterans Village in accordance with the Statement of Work.

Contract Period: Base POP Begin: 12/01/25 POP End: 11/30/26

OY1 - Contractor shall provide continuous remote monitoring of patients in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 12/01/26 POP End: 11/30/27

OY2 - Contractor shall provide continuous remote monitoring of patients in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 12/01/27 POP End: 11/30/28

OY3 - Contractor shall provide continuous remote monitoring of patients in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 12/01/28 POP End: 11/30/29

12.00 MO ____________

OY4 - Contractor shall provide continuous remote monitoring of patients in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 12/01/29

POP End: 11/30/30

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

12.00

Statement Of Work TELESITTER Patient Monitoring System

A. General Guidance

1. Background: As part of the Department of Veteran Affairs (VHA) patient safety initiatives, the Atlanta Veteran Administration Health Care System (AVAHCS) in Atlanta and surrounding Community Based Outpatient Clinics (CBOCs) currently employs traditional patient fall prevention mechanisms to reduce the incidence of patient falls. The AVAHCS is pursuing an intelligent video monitoring solution allowing up to 40 patients to be monitored per device, to include virtual bed-side rails, which utilizes video cameras in all the patient rooms combined with sophisticated virtual motion detection software to indicate the likelihood of an upcoming patient fall. The use of this system facilitates continuous remote monitoring of patients by staff positioned at designated nurse stations. The use of this intelligent video monitoring and fall prevention system is expected to reduce the number of patients falls, reduce spend on physical sitters, and increase the overall safety of AVAHCS patients.

2. Scope of Work: The Contractor shall provide, install, and configure an intelligent video monitoring and fall prevention system in patient rooms throughout the Atlanta VAMC and Trinka Davis Veterans Village. (see c. Below for system and service technical requirements) to monitor designated patient bed areas to reduce the number of patients falls and increase the overall safety of AVAHCS patients.

This system shall be installed in the AVAHCS. The Contractor shall install the systems at designated patient beds as those beds become available. The contractor’s solution shall meet or exceed all salient characteristics (see Salient Characteristics). The contractor shall include all salient characteristics in the pricing submitted. AVAHCS will coordinate bed availability with the Contractor. The Contractor shall deliver the required equipment to include providing all labor to install and make the virtual fall monitoring system fully functional consisting Items listed in item g below:

a. The contractor shall coordinate the installation schedule with the Contracting Officer's Representative (COR).

b. Set-up and Configuration: All equipment shall be new and fully functional prior to acceptance by AVAHCS.

c. System Networking Equipment: All servers and equipment necessary to integrate all individual units into a common system, to include all cabling and interconnectivity for a stand-alone system, residing on AVAHCS existing network, VA supplied network ports must be POE+ (IEEE 802.3at)

d. All required equipment shall be fully installed by the Contractor, to include fire caulking, and other barriers penetrated by Contractor. Contractor shall be liable for any damage to VA property during installation or removal of Contractor owned equipment at no cost to the VA (this may include, but not limited to, drywall/ re-plastering to appropriate finish/paint with matching paint identified by paint scheme from interior design, replacement of damaged ceiling tiles).

e. The contractor shall stage the installation of equipment by ward/room based on bed availability as determined by AVAHCS. The Contractor shall coordinate scheduling with the COR; in-tum, the COR will obtain internal approvals with the Nursing Service and other AVAHCS representatives as determined necessary.

Noise levels are to be controlled to a minimum so as not to disturb patients.

Contractors shall not touch or move patients' belongings or medical supplies/equipment.

f. Contractor Shall install new Cat6A cabling or better for all equipment from Equipment to OI&T Closets and provide all patch panels and Patch Cables in Light Green. No Cabling can be attached in any way to any of the water, sprinkler system or any other pipes. Existing J-Hooks and cable trays can used.

g. Contractor will be required to provide a total of 192 cameras, 179 camera systems for patient rooms, 13 mobile carts, virtual server (VM), and the required Nursing monitoring stations as needed. The system must meet or exceed the requirements listed under technical requirements.

h. The contractor must include all of the following: System monitoring; Quarterly software updates; Security updates; 24/7 call center support; On-site support;

System management and maintenance; Dedicated Client Success Manager;

Experienced Clinical consultation for implementation and ongoing support;

Training services to ensure AVAHCS staff is qualified and capable of using the platform effectively, provided virtually or in person; Flexible installation services, including room configuration and aesthetics, networking, and training for Biomed and Plant Operations teams; and Equipment replacement.

i. The contractor is required to ensure minimal production of dust and derbies in some areas the use of HEPA containment carts will be required the vendor is required to provides these themselves.

j. The contractor is required to provide training to VA Designated Administrators and the Staff using the system that is suitable for their needs. This will include user manuals and any other training aids that can be provided. Designated maintenance personnel shall be provided with adequate training to provide day-to-day maintenance and upkeep of the system.

k. Salient Characteristics:

1.1.1. At a minimum, the telesitter system shall:

1.1.1.1. Offer privacy mode to ensure compliance with HIPPA regulations.

1.1.1.2. Must provide robust protection to sensitive patient information, as evidenced by their privacy and information security assessment certification through

HITRUST.

1.1.1.3. Must provide infrared light to permit low light visibility.

1.1.1.4. Capable of allowing continuous visual patient monitoring with two-way audio capabilities as well as prerecorded one-way audio messages available in multiple languages.

1.1.1.5. No retention of images or video feeds, real time viewing only.

1.1.1.6. Must include a monitoring graphical user interface and analytics dashboard.

1.1.1.6.1. Monitoring platform must include virtual bed and chair rails to alert the remote patient monitor of bed and chair egress events.

1.1.1.6.2. Capable of monitoring 40 patients per virtual monitoring technician at once. 1:40 ratio.

1.1.1.6.3. Capable of documentation of patient risks.

1.1.1.7. 24/7 Support based in the United States.

1.1.1.8. Server hardware is not required under the scope of this contract. The vendor will be utilizing an Atlanta VAMC and Trinka Davis Veterans Village provided virtual server.

1.1.2. Patient Safety Cameras

1.1.2.1. Mobile Camera

1.1.2.1.1. Must be capable of wireless and wired connections. Wireless connections must be at least FIPS 140-2 certified. FIPS certification number must be provided upon award.

1.1.2.1.2. 2-way audio and 2-way video capable and included.

1.1.2.1.3. LCD Monitor for 2-way video.

1.1.2.1.4. HDMI port.

1.1.2.1.5. USB Ports.

1.1.2.2. High Risk Fixed Camera (ceiling mounted cameras)

1.1.2.2.1. Must be capable of wireless and wired connections. Wireless connections must be at least FIPS 140-2 certified. FIPS certification number must be provided upon award.

1.1.2.2.2. 2-way audio, 2-way video and 1-way audio capabilities.

1.1.2.2.3. Must offer pan, tilt, and zoom views (allow for full room and close-up viewing).

1.1.2.2.4. Must meet VA requirements for patient safety in an inpatient mental health ward (i.e., all screws must be tamper resistant, no exposed cords).

1.1.2.2.5. HDMI port.

1.1.2.2.6. USB Ports.

1.1.2.3. Portable Camera (general use ceiling mounted camera)

1.1.2.3.1. Must be capable of wireless and wired connections. Wireless connections must be at least FIPS 140-2 certified. FIPS certification number must be provided upon award.

1.1.2.3.2. Built in RFID for camera tracking and room identification.

1.1.2.3.3. 2-way audio, 2-way video and 1-way audio capabilities.

1.1.2.3.4. Must offer pan, tilt, and zoom views (allow for full room and close-up viewing).

1.1.2.3.5. USB Ports.

1.1.2.3.6. HDMI Port.

1.1.2.3.7. Smart Bracket system allowing cameras to be easily moved from room to room.

1.1.3. Remote Viewing Station

1.1.3.1. Must include all required hardware and accessories: computer/workstation, monitors, keyboard, and headset.

1.1.4. Salient Characteristics of Software

The system Shall include all the following in submitted pricing,

1.1.4.1. Manual detection parameter software for bed and chair.

1.1.4.2. Real-time ability to monitor video feeds remotely.

1.1.4.3. Document risk factors and log encounters through notes.

1.1.4.4. Ability to communicate in multiple languages via one way pre recorded messages.

1.1.4.5. Redirect veterans in their primary language with pre-recorded messages.

1.1.4.6. End user ability to redirect veterans with built-in 2-way audio.

1.1.4.7. Must integrate with programmable two-way medical communication devices to notify clinical staff of fall risks.

1.1.4.8. Ability to sort video feeds in interface by acuity and detection parameters status, filter video feeds in interface by sitter classification and camera status, specify region of interest to zoom in while maintaining full visibility of room.

1.1.4.9. Ability to visually denote when physical sitters are in use.

1.1.4.10. Ability to conduct two-way telehealth consultations between provider / clinician and veteran.

1.1.4.11. Ability to visually monitor veteran and communicate via 2-way audio.

1.1.4.12. Ability to visually monitor veteran and communicate via 2-way video.

1.1.4.13. Ability to monitor wireless signal strength and battery capacity.

1.1.4.14. Provide standard reports to include real-time analytic dashboard

1.1.4.15. Provide reports to include, clinical performance report, outcome summary report, utilization report, shift report, bed event history report, patient event history report, user performance report.

1.1.4.16. Electronic Health Record (EHR) integration.

1.1.4.17. Vocera Integration

1.1.4.18. GetWell Network Integration

1.1.4.19. Active Directory integration.

1.1.4.20. Ability to monitor multiple facilities from centralized location.

1.1.4.21. FIPS 140-2 Certified.

1.1.4.22. No in-room alarms.

1.1.4.23. Solution shall have a current national MOUISA

1.1.5. Salient Characteristics for Service

The vendor Shall include all of the following in submitted pricing:

1.1.5.1. System monitoring, System management and maintenance

1.1.5.2. Security updates

1.1.5.3. 24/7 call center support

1.1.5.4. On-site support

1.1.5.5. Dedicated Client Success Manager

1.1.5.6. Clinical consultation for implementation and ongoing support

1.1.5.7. Training services to ensure hospital staff is qualified and capable of using the platform effectively provided virtually or in person

1.1.5.8. Flexible installation services, including room configuration and aesthetics, networking, and training for Biomed and Plant Operations teams.

1.1.5.9. Lifetime Equipment replacement warranty.

1.1.5.10. Software updates - Software updates will be performed quarterly.

1.1.5.11. Software licenses required (one-time or annual renewal will be included in the price of the contract)

1.1.5.12. Security Updates – at a minimum once a year/as required.

1.1.5.13. Training Services – Initial/Reoccurring/refresher training will begin at the start of the contract and upon the beginning of each option year.

3. Period of Performance:

a. Installation and activation completed within 6 months of award.

b. Contractor Support and Maintenance Services will be based upon completion and

Acceptance of the system and will contain 4 Option Years based off the system acceptance.

c. Installation Address(es):

Atlanta VAMC 1670 Clairmont Road Decatur, Georgia 30033

AND

Trinka Davis Veterans Village 180 Martin Drive Carrollton, Georgia 30117

d. Normal hours of operation are Monday - Friday 8:00am to 4:30pm. All work will be done at the convenience of the government’s needs and patient care will have priority. Weekends can be scheduled as needed to prevent interruptions to patient care. Any work at the Government site shall not take place on Federal holidays unless directed by the Contracting Officer (CO). There are 10 Federal holidays set by law (USC Title 5 Section 6103) that AVAHCS follows:

Under current definitions, five holidays are set by date:

New Year's Day, January 1 Juneteenth, June 19 Independence Day, July 4 Veterans Day, November 11 Christmas Day, December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six holidays are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4. Type of Contract: Firm Fixed Price Annual Service Contract.

The Vendor will be required to design the system to meet the following:

a. Equipment and Capabilities

1. Mobile Camera with Cart

i. High Definition

ii. Zoom Capabilities

iii. Motion detection

iv. Night vision

v. Microphones

vi. Speakers

vii. HDMI ports

viii. USB Ports M

2. Portable/movable Cameras

i. High Definition

ii. Zoom Capabilities

iii. Motion detection

iv. Night vision

v. Microphones

vi. Speakers

vii. HDMI ports

viii. USB Ports

3. Nurse Station Monitor

i. Two-way communication

ii. Audible and visual alerts

iii. Multi view LCD Monitors

a. The contractor will be required to supply 179 Cameras for the Rooms, (13) Mobile carts systems and an estimate of one (1) Nurse Station systems per 20 Cameras and the Virtual Machine Software Packages for the Servers.

1. All Cameras must be mounted in a fashion that allows easy removal / transfer to a different room as needed by the VA.

2. The contractor will work with Biomed Information Security in setting up the Servers and other requirements related to the successful installation of the system.

b. Deliverables: Vendor will contact COR or AVAHCS designee within 30 days of award to coordinate site visit in which specific locations will be identified and agreed upon between the vendor and the COR or designee.

137 Portable monitors within AVAMC

3 Mobile hardware within AVAMC

To be installed in Building A and C at the Main Hospital.

Units Unit Capacity Sum

7MED 39

8MED 20

8MED2 19

9Surg 21

10 MED 39

Acute Care Sum 138

4th Floor 40

Acute Care + 4th Floor 178

SICU 12

MICU 12

CCU 7

Acute Care + 4th Floor + ICU/ CCU 209

42 Portable monitors within TDVV

10 Mobile hardware within TDVV

To be installed at TDVV CLC within selected rooms/Pods A-D, each consisting of Rooms 1-12

A house rooms 1-12 B house rooms 1-12 C house rooms 1-12 D house rooms 1-12

c. Changes to the Statement of Work

The CO is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the COR on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO.

Only the CO is authorized to make commitments or issue changes affecting price, quantity, or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

d. Travel: Contractor is responsible for all travel by their employees.

e. Government Responsibilities:

1. The government shall provide a COR as the technical expert and Contractor's point of contact.

2. The government shall provide escorts and reasonable access to equipment when required. The government shall cooperate with Contractor personnel so that service can be performed efficiently and without interruption. The government will provide escorted access to patient care areas and any sensitive areas. The Contractor shall coordinate access to all areas with the COR or Facility’s POC, in order to minimize the negative impact on patient care.

3. The government shall schedule and coordinate installation locations with the Contractor, to minimize the disruption to patients and patient care activities.

f. Contractor Requirements:

1. Contractors shall be equipped with all necessary tools, equipment, and any Personal

Protective Equipment (PPE) to perform the work safely, effectively, and timely.

2. Contractor shall Work with COR to obtain for all required permits and coordination with AVAHCS infection control.

3. Contract employees shall be required, upon request, to provide the COR with

Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the COR prior to the chemicals being used.

4. The Contractor shall provide a weekly status report to the COR.

g. Confidentiality and Nondisclosure The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Contractor or its employees. The Contractor may be required to establish a Business Associate Agreement with the AVAHCS.

h. Contractor Personnel Security Requirements

1. Position Sensitivity: The position sensitivity/risk level has been designated as Non-sensitive/Low Risk.

2. Background Investigation: The level of background investigation commensurate with the required level of access is Minimum.

3. Contractor Responsibilities:

a. The Contractors employees if needed shall be issued contractors badges for physical access only. This requires for contract employees to:

1. Complete fingerprinting at the AVAHCS badging station at the Atlanta Veterans Health Care System campus.

2. Complete the OF306 and have two forms of federally acceptable ID.

3. Successfully complete a SAC background screening.

b. The contractor shall pay for lost or missing employee badges issued by

AVAHCS. The cost for these lost or missing badges will be annotated on and deducted from invoice payments.

c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

d. Failure to comply with contractor personnel security requirements as in Section I above, may result in termination of the contract for default.

K. Warranty

The contractor shall provide a manufacturer’s warranty on all parts and labor for the entirety of the contract and any agreed upon extensions of the software license.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS

(DEVIATION)

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES

FEB 2023

(End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13,…