36C24726Q0040 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0003 10-08-2025

521-26-1-5125-0003

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC 29403-5799

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC 29403-5799

To all Offerors/Bidders

36C24726Q0040

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-15-2025 2PM EDT

X 1

Subject: Chiller Rental

The purpose of Amendment 0003 is to post revisions to the Statement of Work for changes.

1. The Statement of Work r2 removes references to removing trees. (Not approved by City of Birmingham).

2. Statement of Work r2 updates Chiller Location.

3. Bid due date is extended to 10/15/2025 at 2PM Eastern.

(End)

David Parente

Contracting Officer

Temporary Chillers Birmingham VAMC, Birmingham, AL

STATEMENT OF WORK

Description of Work - Summary:

Provide, furnish, install, and maintain temporary 2 chillers and 2 pumps that meet all specifications and requirements that are listed below. Provide all mechanical items, electrical items, controls, equipment, materials, labor, etc to connect and make operational the chillers and pumps. This shall include all appropriate mechanical, electrical, or controls. The chillers and associated equipment are to be utilized while the 5-Cell cooling tower is being replaced in a construction project.

The equipment location is to be coordinated with the COR to ensure that the facility is able to properly maintain and operate under normal conditions. Any and all permits required to provide, furnish, install, and maintain stated equipment are the contractors sole responsibility.

All work shall occur at the Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233-1927.

Background:

The Birmingham VAMC is replacing main components of its chilled water system.

The construction project that is replacing the chiller plant has already replaced 1 chiller and its associated 2 cell cooling tower. The next phase of the project includes replacing the 5-cell cooling tower on the roof. To replace the 5 cell would involve turning off the remaining chillers. The Building needs 2,000 tons of cooling to operate. The 2 additional 500 ton air cooled chillers would supply the building with the appropriate amount of cooling in the summer.

Chillers:

The contractor shall furnish all material, labor, and expertise to install two 500 ton temporary chillers for a period of 6 months for the Birmingham VAMC. This shall include installing all necessary controls, mechanical, and electrical equipment or materials to provide two working 500 ton chillers. These Chillers shall meet the requirements listed in Table 1 and Table 2 listed below. The chillers shall be able to be connected to the emergency chilled water connections and electrical connections. There are 4 - 8” chilled water connections, 2 - 600A EATON

DH466URKSNLC quick connect switches, 2 – 800A EATON DH467URKSNLC quick connect switches. System startup and commissioning shall occur on the weekend.

TABLE 1

TABLE 2

Fencing:

The contractor shall furnish all material, labor, and expertise to install a chain link construction fence, 6 feet minimum height, around the chillers. Provide gates as required for access with necessary hardware, including hasps and padlocks.

Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR. See attached map for details.

Scaffolding:

The contractor shall furnish all material, labor, and expertise to install scaffolding to hold the temporary hosing and conduit from the chillers to their connections within the Fire Lane. The scaffolding is to have a rigid metal covering that can support the weight of the hose/conduit. Secure all hoses and conduit to the structure every 10'-0". Ensure that the scaffold is above 7'-0" on pedestrian walkways minimum and does not obscure the director's parking entrance or grounds department storage room. The scaffolding above the director’s parking lot entrance must be the same height as the building. See attached map for details.

Electrical conduit entrance to the Grounds Department:

The contractor shall furnish all material, labor, and expertise to install a hinged access door into the Grounds department. Route hose above the doors in the fire lane. Cut a hole in the plywood door to enter the room where the disconnects are located. Cut circular holes in the plywood door. Install hinged access doors with a locking mechanism. Paint the doors to match the existing door. See attached map for details.

Chiller Location:

The contractor is solely responsible for acquiring the permits for and coordinating the installation of the chillers on 7th avenue. Contractor shall not cut down trees.

The chillers will not be installed on the side walk. Extend the scaffolding to the chillers so pedestrians can still utilize the sidewalk. Coordinate all required permits and Engineered Traffic Control plans with the City of Birmingham. 7th avenue may have to be completely blocked, however maintain all access to the loading dock and the director’s parking lot.

Maintenance:

The contractor is solely responsible for the maintenance and upkeep of the chillers.

Any required preventative maintenance shall be performed by the contractor according to the manufacturers guidelines.

All maintenance required by the chiller shall be provided by the contractor.

Additionally, during the course of construction of the 5 cell cooling tower, there will be a need to turn off the electrical serving the Air Cooled Chiller to replace electrical or mechanical in the existing system. The Chiller rental contractor shall provide at least 4 additional start up services during after hours in case the air cooled chillers need to be shut off during the weekend in support of electrical or mechanical outages.

Execute work to interfere as little as possible with normal functioning of Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, Chiller Location:

The contractor is solely responsible for acquiring the permits for and coordinating the installation of the chillers on 7th avenue. Contractor shall not cut down trees.

The chillers will not be installed on the side walk. Extend the scaffolding to the chillers so pedestrians can still utilize the sidewalk. Coordinate all required permits and Engineered Traffic Control plans with the City of Birmingham. 7th avenue may have to be completely blocked, however maintain all access to the loading dock and the director’s parking l and Contractor’s personnel, except as permitted by COR where required by limited working space.

No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval. The vendor shall submit a request to interrupt any such services to COR, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

VA reserves the right to close or shut down the project site and order the vendor’s employees off the premises in the event of a national emergency. The vendor may return to the site only with the written approval of the Contracting Officer.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Means of Egress: All partitions will be coordinated and approved by the COR to minimize disruptions.

Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR. Obtain permits from facility Safety Manager at least 24 hours in advance.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster. Space on campus is limited and a dumpster location is not guaranteed.

Place of Performance: Tasks will be performed at the VA Medical Center Birmingham, AL. Work will be around an occupied healthcare facility in operation 24 hours a day. This work will require appropriate personal protective equipment and proper infection control measures. Work will be phased to minimize disruption to clinic and medical center operations.

Period of Performance:

Period of performance for this service is 180 calendar days from notice to proceed. This shall be 30 days to procure and install the chillers from the Notice To Proceed (NTP) and 6 months for the rental to supply chilled water to the building.

Scheduling:

Contractor shall notify the Contracting Officer’s Representative (COR) at least one (1) week in advance of the scheduled date(s) to perform the work via e-mail and phone call. All work shall be completed during the hours of 6am to 3:30pm Monday through Friday.

Local Contact:

All correspondence for the purposes of scheduling the work in this contract shall be done through the Contracting Officer’s Representative:

Name: Zach Flynn Number: (205)933-8101 ext. 33-5277 or cell (205)657-9739 E-mail: Zachary.Flynn@va.gov

Security Requirements:

Vendor’s employees shall not enter the project site without appropriate badge approved by the COR. They may also be subject to inspection of their personal effects when entering or leaving the project site. No photography of VA premises is allowed without written permission of the Contracting Officer. VA reserves the right to close or shut down the project site and order Vendor’s employees off the premises in the event of a national emergency. The Vendor may return to the site only with the written approval of the Contracting Officer.

Operations/Storage/Parking:

Due to limited space at the facility, the Vendor should plan to remove all equipment, tools, and materials daily. Vendor parking in the fire lane to be coordinated by COR to allow direct access to work area. Parking in the fire lane will only be permitted to drop off and pick up supplies. Contractor is expected to find permanent parking on their own or utilize the VA’s parking deck located on 2415 7th Ave S, Birmingham, AL 35233.

Safety And Work Plan:

The contractor must have, submit, and receive approval of a “Safety and Work Plan” prior to commence of work. The Safety Plan addresses in detail the safety measures the vendor will enact to ensure their employees, VA employees, and Patients remain safe. This shall include descriptions any required PPE, Fall Protection, barriers, anticipated hazards, mitigation efforts etc. The Work Plan addresses in detail the estimated date and timeframe of the work, personnel involved, approximate duration, major tasks/activities, etc. The company’s specific processes and procedures must be included in the Safety and Work Plan. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Work Plan. Referencing the company's local procedure/document in the Safety and Work Plan is not adequate; procedures/processes must be part of the plan. If the company's local procedure/document is not attached; the submitted Safety Plan will be returned rejected by the Government. The Safety and Work Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

Warning Signs & Protective Barriers:

It shall be the responsibility of the contractor to place signs and/or protective barriers in all directions to warn others in the area of performing work when work could cause possible harm to those who are unaware of such work. Barriers shall be placed to protect surrounding persons, property, equipment, etc.

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