36C24725Q0537 0001.docx

SUBJECT*

619-25-4-9217-0192 Courier New Base Plus Three (VA-25-00059727)

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

Contracting Officer Sheryl Harris sheryl.harris5@va.gov 478-272-1210

PLACE OF PERFORMANCE

Central Alabama Veterans Health Care System

215 Perry Hill Road

Montgomery AL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Question and Answers

This amendment is to post the Question and Answers and the deadline to post your solicitation to include all documents requested will close on May 7, 2025 NLT 10:00 am.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Please ensure you adhere to what is outlined in the solicitation to avoid your solicitation being rejected for non compliance.

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-01-2025 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 To all Offerors/Bidders

36C24725Q0537

X X X x The purpose of this amendment is to post the following vendor Questions and the Answers are provided by the Service Line.

The solicitation will not be extended and will close on May 7, 2025, NLT 10:00 am central time zone.

All required signatures and documents must be included which is outlined in the solicitation. Failure to comply will result in rejection of packet.

All other terms and conditions remains unchanged.

Sheryl Harris Contracting Officer Page 1 of Page 1 of

QUESTIONS AND ANSWERS

1. Please provide the dimensions of the bins that are used to transport the instruments.

Examples:

1. 29.9 gal, Stackable, 300 lb Stacking Capacity, Plastic,

2. 18 gal, 26 7/8 in x 17 in x 12 1/8 in, Black Body, Black Lid, Plastic

3. 5 1/8 in Overall Wd, 5 in Overall Dp, 7 in Overall Ht,

1. 20.9W X 40.8L x 19.2 H

2. Please provide the maximum weight of the bins that will be used to transport the instruments. 100 pounds

3. What are the maximum number of bins transported at any given time? The number and sizes of bins will vary based on clinic operations.

4. There are a number of miscellaneous trips on the bid.

With these, would the miscellaneous trip go to each location each time or is it an either or trip from pick up location to one of the drop locations? Arrange pick-up and delivery between facilities. The Statement of Work (SOW) specifies the designated route.

5. As the sole owner and operator of my company with no employees, and with any additional courier work to be performed by subcontractors (who carry their own coverage), would I still be required to obtain workers’ compensation and employer’s liability insurance under this contract? Contract owner decision

6. Volume by Location Can you provide the average daily or weekly volume (number of bags) per pickup site (e.g., MVAC and Tuskegee)? This will help us appropriately size vehicles and staff. The bin pickup count can range. We have not encountered any issues when using a cargo van.

7. Temperature Logging Standards What format of temperature/humidity monitoring is preferred—continuous digital logging, manual logs, or both? Digital

8. Trip Count Clarification for Line 1 Are the four daily trips listed (2 clean and 2 soiled) distributed between MVAC and Tuskegee, or does each location require four trips per day? Distributed between MVAC and Tuskegee from pick- up / drop off at Perry Hill Rd. Please see SOW for detail information.

9. Backup Vehicle and Driver Protocols If a backup vehicle needs to be deployed during contract performance, must the backup driver already be cleared through the VA’s background check process, or can that clearance be completed after award if/when needed? Yes

10. Intermittent Route Frequency How often are intermittent trips typically activated for Lines 2 through 6 (e.g., monthly or weekly average)? As need of the service which is activated during non-foreseen events.

11. Dry Ice Handling & Packaging Will the VA provide containers for dry ice shipments, and are there any specific labeling or transport requirements we should prepare for? Currently dry ice shipment does not apply. Transported equipment must be maintained within the specified temperature, humidity, and non-cloth seat and floor.

12. Route Optimization Flexibility Are we allowed to consolidate or rearrange route sequences for efficiency, provided all pickups and deliveries occur within the approved time window? Only approve by the COR to ensure adherence to VA policy and to prevent delivery or pickup from interfering with scheduled appointments.

13. Electronic Logging Tools May we use GPS timestamped logs or digital signature capture as valid documentation for pickups and deliveries in place of paper logs? Not familiar with this equipment, please provide more details.

14. Vehicle Identification Will a removable magnetic logo satisfy the requirement for company name display on vehicles, or must this be a permanent fixture? Yes

15. Evaluation Criteria Details Can you clarify how technical capability, and past performance will be weighted relative to price? Is prior experience with VA contracts a preference factor? Evaluation would be made base of document experience that went against the SOW, communication and performance.

16. Confirm the number of drivers needed for the contract, as well as the shift time schedule required for each day.

I see it says Line 1 will be exercised on an everyday basis unless an event occurs with SPS to exercise Lines 2, 3, 4, 5 and 6.

Lines 1, 3, 4 and 5 will not be exercised at the same time. So that means 2 and 6 will be exercised separately.

How often will lines 2 and 6 be exercised.

One Driver Example Schedule Line: 1 – 10am to 5pm CT Line: 2 – Miscellaneous within Line 1 Line: 3 – 12pm to 8pm CT Line: 4 – 11am to 7pm CT Line: 5 – 11am to 7pm CT Line: 6 – 7am to 3pm ET CAVHCS reserves the right to adjust the pickup hours and/or change the frequency of pickups (increase or decrease frequency) as needed for all line items.

Line 2 example: Reusable Medical Devices (RMD) clean room has been out-of-range at the MVAC since 12AM for 8 hours. The courier is notified within a 2-hour notice that an early pick-up is needed to transport RMD at 8AM from MVAC to Perry Hill Road. This scenario would be applicable to line item #2.