36C24725Q0537_1.docx

DOCX document 186 KB Posted Apr 4, 2025

Attached to: Canceled R602--619-25-4-9217-0192 Courier New Base Plus Three (VA-25-00059727)
Solicitation number: 36C24725Q0537
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7

About this file

Written by GovTribe AI · Apr 4, 2025

This document is a combined synopsis/solicitation for a courier services contract issued by the Department of Veterans Affairs (VA). The solicitation (36C24725Q0537) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for courier services within the Central Alabama Veterans Health Care System (CAVHCS), with a NAICS code of 492110 and a small business size standard of 1,500 employees. The contractor will provide courier services for reusable medical device (RMD) pickup and delivery for Sterile Processing Services, specifically transporting items between multiple VA facilities in Montgomery and Tuskegee, Alabama, including clean and soiled RMD routes.

The contract will be firm-fixed price with reimbursement on a per-delivery run basis, covering a base year from July 27, 2025, through July 26, 2026, with four optional one-year extension periods. Delivery requirements include twice-daily pickups Monday through Friday, with multiple line items for different route types (CAVHCS area, miscellaneous trips within and outside the CAVHCS area). Offerors must submit quotes via email to sheryl.harris5@va.gov by 10:00 AM CT on May 7, 2025, and must include a CPARS report and capability statement. All offerors must be registered in the System for Award Management (SAM) and comply with specific transportation and handling requirements for medical devices.

View the file

Other files

File	Type	Posted
36C24725Q0537 0002 Courier Service CAVHCS EE.pdf	PDF	Jun 12, 2025
36C24725Q0537 0001.docx	DOCX document	May 1, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

36C24725Q0537

SUBJECT*

619-25-4-9217-0192 Courier New Base Plus Three (VA-25-00059727)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

31021

SOLICITATION NUMBER*

36C24725Q0537

RESPONSE DATE/TIME/ZONE

05-07-2025 10:00 am CENTRAL TIME, CHICAGO, USA

ARCHIVE

60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

SDVOSBC

PRODUCT SERVICE CODE*

R602

NAICS CODE*

492110

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

Contracting Officer Sheryl Harris sheryl.harris5@va.gov 478-272-1210

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

215 Perry Hill Road

Montgomery Alabama

POSTAL CODE

36109

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. Solicitation 36C24725Q0537 is issued as a request for quotation. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is issued as A SDVOSB set-aside, the associated NAICS code is 492110 and small business size 1500 employees.

DESCRIPTION: The Department of Veterans Affairs, Networking Office 7 is looking to award a firm-fixed price contract and reimbursement will be on a per-delivery run basis. Contractor will provide courier service for RMD pickup and delivery for Sterile Processing Services, Central Alabama Veterans Health Care System (CAVHCS).

Sterile Processing Services (SPS) is a full-service sterile processing department performing reprocessing at Montgomery (West Campus) site. All RMD collected for reprocessing must be delivered to SPS on west campus, in adequate time to preserve the integrity of the RMD. With current workload and VA patient population, it is necessary that all RMD are delivered to SPS at West Campus, Monday through Friday, twice (2) per day for MVAC and Tuskegee. Line 1 will be exercise on an everyday basis unless an event occurs with SPS to exercise Lines 2, 3, 4, 5 and 6. Lines 1, 3, 4 and 5 will not be excise at the same time.

TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.

QUESTIONS: Any questions pertaining to this requirement must be emailed to sheryl.harris5@va.gov no later than 10:00 AM CT, April 28, 2025, include Solicitation 36C24725Q0537 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation.

DEADLINE: All offers/quotes must be submitted in a single email to sheryl.harris5@va.gov and received no later than 10:00 AM CT, May 7, 2025, include Solicitation 36C24725Q0537 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes.

NOTE: Offerors must complete all fill-ins to include any signatures required.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

CPARS REPORT AND CAPABILITY STATEMENT MUST BE INCLUDED WITH PROPOSAL

*= Required Field

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24725Q0537 04-04-2025 Sheryl Harris email only 05-07-2025

10:00 AM

CDT

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 X X 492110 1500 Employees N/A X See Delivery Schedule

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Please reference B.2 Price Cost to include the Statement of Work.

All fill-ins must be (signed) completed, CPARS report and capability statement must be included with your proposal to be in compliance Period of Performance:

Base Year: July 27, 2025 through July 26, 2026 Option Year 1: July 27, 2026 through July 26, 2027 Option Year 2: July 27, 2027 through July 26, 2028 Option Year 3: July 27, 2028 through July 26, 2029 Option Year 4: July 27, 2029 through July 26, 2030 See CONTINUATION Page X X Sheryl Harris Contracting Officer Page 1 of Table of Contents

SECTION A	5
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES	5
SECTION B - CONTINUATION OF SF 1449 BLOCKS	8
B.1 CONTRACT ADMINISTRATION DATA	8
B.2 PRICE/COST SCHEDULE ITEM INFORMATION	9
B.3 DELIVERY SCHEDULE	17
SECTION C - CONTRACT CLAUSES	25
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)	25
C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	30
C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	31
C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS	31
C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)	32
C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)	35
C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)	36
C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)	37
C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	38
C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)	38

STATEMENT OF WORK………………………………………………………………………………….

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 48

D.1 WAGE DETERMINATION………………………………………………………………….

SECTION E - SOLICITATION PROVISIONS	68
E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)	68
E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)	72
E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)	72
E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)	75
E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)	76
E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)	77
E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	77
E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)	78
E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)	78

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Sheryl Harris Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[X] payment received upon invoice

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 PRICE/COST SCHEDULE ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

1,040.00

__________________

(CAVHCS Area) Clean-From 215 Perry Hill Road, Montgomery, Alabama 36109 (West Campus) Sterile Processing Services (SPS), to 8105 Veterans Way, Montgomery, Alabama 36117 (MVAC) to 2400 Hospital Road, Tuskegee, Alabama 36083 (East Campus). Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109.

Contract Period: Base POP Begin: 07-27-2025 POP End: 07-26-2026

50.00

__________________

(Miscellaneous Trips in CAVHCS Area) Miscellaneous trips from any VA facility within CAVHCS area to any VA Facility within CAVHCS area list: 215 Perry Hill Road, Montgomery, Alabama 36109 8105 Veterans Way, Montgomery, Alabama 36117 2400 Hospital Road, Tuskegee, Alabama 36083

40.00

__________________

(Miscellaneous Trips Outside of CAVHCS Area) (Birmingham, AL) Clean-From 700 19th ST S, Birmingham, AL 35233 Sterile Processing Services (SPS) to 215 Perry Hill Road, Montgomery, Alabama 36109 (West Campus) Sterile Processing Services (SPS), to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083. Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109 to 700 19th ST S, Birmingham, AL

5.00

__________________

(Miscellaneous Trips Outside of CAVHCS Area) (Atlanta, GA) Clean-From 1670 Clairmont Rd, Decatur Ga 30033 Sterile Processing Services (SPS) to 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109. Soiled-From 215 Perry Hill Road, Montgomery, Alabama 36109 to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083 to 1670 Clairmont Rd, Decatur Ga 30033

20.00

__________________

(Miscellaneous Trips Outside of CAVHCS Area) (Tuscaloosa, AL) Clean-From 3701 Loop Rd, Tuscaloosa, AL 35404 Sterile Processing Services (SPS) to 215 Perry Hill Road, Montgomery, Alabama 36109) to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083. Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109 to 3701 Loop Rd, Tuscaloosa, AL 35404

50.00

__________________

(Miscellaneous Trips Outside of CAVHCS Area) (Columbus, GA) Clean-From 6910 River Rd Columbus, GA 31904 (SPS) to 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 VA Clinic to 215 Perry Hill Road, Montgomery, Alabama 36109. Dirty-From 215 Perry Hill Road, Montgomery, Alabama 36109 to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083 to 6910 River Rd Columbus, GA 31904

1,040.00

__________________

Contract Period: Option 1 POP Begin: 07-27-2026 POP End: 07-26-2027

50.00

__________________

40.00

__________________

5.00

__________________

20.00

__________________

50.00

__________________

1,040.00

__________________

Contract Period: Option 2 POP Begin: 07-27-2027 POP End: 07-26-2028

50.00

__________________

40.00

__________________

5.00

__________________

20.00

__________________

50.00

__________________

1,040.00

__________________

Contract Period: Option 3 POP Begin: 07-27-2028 POP End: 07-26-2029

50.00

__________________

40.00

__________________

5.00

__________________

20.00

__________________

50.00

__________________

1,040.00

__________________

Contract Period: Option 4 POP Begin: 07-27-2029 POP End: 07-26-2030

50.00

__________________

40.00

__________________

5.00

__________________

20.00

__________________

50.00

__________________

GRAND TOTAL

__________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER

SHIPPING INFORMATION

QUANTITY

DELIVERY DATE

0001

SHIP TO:

DEPARTMENT OF VETERANS AFFAIRS

CAVHCS TUSKEGEE VA

2400 HOSPITAL ROAD

TUSKEGEE, AL 36083 5001

USA

1,040.00

MARK FOR:

Demetrius Lockhart

706-257-7205 ext 66378 demetrius.lockhart@va.gov

FOB:

DESTINATION

36C24725Q0537

Page 1 of Page 1 of Page 1 of Page 1 of

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Courier Services for transportation of reusable medical device (RMD):

Line:1 (CAVHCS Area) Clean-From 215 Perry Hill Road, Montgomery, Alabama 36109 (West Campus) Sterile Processing Services (SPS), to 8105 Veterans Way, Montgomery, Alabama 36117 (MVAC) to 2400 Hospital Road, Tuskegee, Alabama 36083 (East Campus). Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109.

Line: 2 (Miscellaneous Trips in CAVHCS Area) Miscellaneous trips from any VA facility within CAVHCS area to any VA Facility within CAVHCS area list:

215 Perry Hill Road, Montgomery, Alabama 36109 8105 Veterans Way, Montgomery, Alabama 36117 2400 Hospital Road, Tuskegee, Alabama 36083 (Miscellaneous Trips Outside of CAVHCS Area) Line:3 (Birmingham, AL) Clean-From 700 19th ST S, Birmingham, AL 35233 Sterile Processing Services (SPS) to 215 Perry Hill Road, Montgomery, Alabama 36109 (West Campus) Sterile Processing Services (SPS), to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083. Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109 to 700 19th ST S, Birmingham, AL Line:4 (Atlanta, GA) Clean-From 1670 Clairmont Rd, Decatur Ga 30033 Sterile Processing Services (SPS) to 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109. Soiled-From 215 Perry Hill Road, Montgomery, Alabama 36109 to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083 to 1670 Clairmont Rd, Decatur Ga 30033 Line:5 (Tuscaloosa, AL) Clean-From 3701 Loop Rd, Tuscaloosa, AL 35404 Sterile Processing Services (SPS) to 215 Perry Hill Road, Montgomery, Alabama 36109) to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083. Soiled-From 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 to 215 Perry Hill Road, Montgomery, Alabama 36109 to 3701 Loop Rd, Tuscaloosa, AL 35404 Line:6 (Columbus, GA – CAVHCS Catchment Area) Clean-From 6910 River Rd Columbus, GA 31904 (SPS) to 2400 Hospital Road, Tuskegee, Alabama 36083 to 8105 Veterans Way, Montgomery, Alabama 36117 VA Clinic to 215 Perry Hill Road, Montgomery, Alabama 36109. Dirty-From 215 Perry Hill Road, Montgomery, Alabama 36109 to 8105 Veterans Way, Montgomery, Alabama 36117 to 2400 Hospital Road, Tuskegee, Alabama 36083 to 6910 River Rd Columbus, GA 31904 Room Breakdown:

Pickup sterilized RMD at Perry Hill Road location (Prep Room 2D-108) Deliver sterilized RMD to MVAC Chantilly, 8105 Veterans Way, Montgomery, Alabama 36117 (Dental Room 2F-129) Deliver sterilized RMD to Tuskegee VA Hospital, 2400 Hospital Road, Tuskegee, Alabama 36083 (Dental Room 3A-D410) (Podiatry & GYN Room 3A-458) Pickup of Soiled RMD from Tuskegee VA Hospital (Dental Room 3A-D416) (Podiatry Room 3A-456) (GYN Room 3-113) Pickup of Soiled RMD from MVAC Chantilly (Dental Room 2F130) (Podiatry 2B150) Deliver Soiled RMD to Perry Hill Road (Decon Room 2D-105)

2. Scope of Work: Contractor will provide courier service for RMD pickup and delivery for Sterile Processing Services, Central Alabama Veterans Health Care System (CAVHCS).

3. PERFORMANCE PERIOD:

Base Year:

July 27, 2025, through July 26, 2026

1st Option Period

July 27, 2026, through July 26, 2027

2nd Option Period

July 27, 2027, through July 26, 2028

3rd Option Period

July 27, 2028, through July 26, 2029

4th Option Period

July 27, 2029, through July 26, 2030

Background: Sterile Processing Services (SPS) is a full-service sterile processing department performing reprocessing at Montgomery (West Campus) site. All RMD collected for reprocessing must be delivered to SPS on west campus, in adequate time to preserve the integrity of the RMD. With current workload and VA patient population, it is necessary that all RMD are delivered to SPS at West Campus, Monday through Friday, twice (2) per day for MVAC and Tuskegee. Line 1 will be exercise on an everyday basis unless an event occurs with SPS to exercise Lines 2, 3, 4, 5 and 6.

Page 1 of Page 1 of Page 1 of Page 1 of

Lines 1, 3, 4 and 5 will not be excise at the same time. More instruction found in the next section – Specific Requirements for lines 2 to 6.

Sample Schedule: Montgomery

Mon-Fri

Perry Hill Rd (1st Stop)

MVAC

(2nd Stop) Tuskegee (3rd Stop)

Morning Run (Clean)

10am

10:30am

11:30am

=1 trip

Morning Run (Dirty)

Perry Hill Rd (2nd Stop)

MVAC

(1st Stop) Tuskegee

1:15 pm

12:45pm

11:45am

=1 trip

Evening Run (Clean)

Perry Hill Rd (1st Stop)

MVAC

(2nd Stop) Tuskegee (3rd Stop)

1:30pm

2:00pm

3:00PM

=1 trip

Evening Run (Dirty)

Perry Hill Rd (2nd Stop)

MVAC

(1st Stop) Tuskegee

4:45pm

4:15pm

3:15pm

=1 trip

Total Trips per Day M-F

4 trips

Total per Week

20 trips

5. Performance Period: Will begin on the date of Award and continue for a period of one year. Both parties agree to review and/or renegotiate this date. Notwithstanding the foregoing, either party may terminate the agreement by providing sixty (60) day notice in writing of such termination.

6. Type of Contract: Type of Contract: The contract will be a Firm-Fixed-Price contract and reimbursement will be on a cost-per-delivery run basis.

7. Payment terms are: NET 30 Days after the receipt of a bill of collection.

B. SPECIFIC REQUIREMENTS

Contractor agrees to provide RMD pickup and delivery (courier) services as follows:

I. (CAVHCS Catchment and Miscellaneous Trips- Line 2 and 6)

A. The Contractor shall provide pick-up and delivery services as emergency need with 2-hour notification. Services two times per day, each day, Monday through Friday with the exception of federal holidays.

B. CAVHCS reserves the right to adjust the pickup hours and/or change the frequency of pickups (increase or decrease frequency) as needed.

C. Miscellaneous Trips within the CAVHCS area, including emergency trips (extra trips during week, weekends, holidays, overnight); Times and frequency may vary

II. Miscellaneous Trips Outside of CAVHCS Area- Lines 3, 4 and 5

A. Miscellaneous Trips outside of the CAVHCS area, including emergency trips (extra trips during week, weekends, holidays, overnight) May include trips VAs in the local area such as Birmingham VA, Atlanta VA and Tuscaloosa VA; Times and frequency may vary B. The Contractor shall provide pick-up and delivery services two times per day, each day, Monday through Friday with the exception of federal holidays.

C. Monday thru Friday pickups/drop offs-2 times per day (Pick up (Clean)-10am and drop-off (Soiled) 1:30pm)

D. CAVHCS reserves the right to adjust the pickup hours and/or change the frequency of pickups (increase or decrease frequency) as needed.

C. DEFINITIONS AND ACRONYMS

BPA: Blanket Purchase Agreement CBOC: Community Based Outpatient Clinic CDC: Centers for Disease Control and Prevention CDR: Contract Discrepancy Report Contracting Officer (CO) – The person executing this contract on behalf of the Government with the authority to enter and administer contracts and make related determinations and findings.

Contracting Officer’s Representative (COR) – A person appointed by the CO to take necessary action to ensure the Vendor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.

CPARS: Contractor Performance Assessment Reporting System, which is the official Government reporting system for Vendor past performance on awards.

DOT: U.S. Department of Transportation HIPAA: Health Insurance Portability and Accountability Act OSHA: U.S. Occupational Health and Safety Administration POP: Period of Performance QASP: Quality Assurance Surveillance Plan VA: VA Health Care System SOW: Statement of Work SPS: Sterile Processing Services RMD: Reusable Medical Devices MVAC: Montgomery VA Clinic

Page 1 of Page 1 of Page 1 of Page 1 of

PRN: PRN (Pro re nata) means “in the circumstances” in Latin. When used in the medical field, PRN means “as the situation arises” or “as needed.”

D. GENERAL REQUIREMENTS/Description of Services

1. The contractor shall provide all supervision, labor, parts, materials, tools, supplies, vehicle, maintenance, and equipment necessary to provide Courier Services as defined in this SOW. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances; including any specified regulations for oxygen cylinders, information security (HIPAA), dangerous goods or bio-hazardous materials. Performance shall be according to the SOW and supporting documents and shall also conform with:

a. Protected Health Information (PHI)

b. Health Insurance Portability and Accountability Act (HIPPA)

The quantities referenced in price schedule tables are estimated quantities based on VA historical needs. The estimated quantities are not a guarantee to the vendor. Actual quantities on task orders issued against BPA could be equal to, lesser than, or greater than estimated quantities referenced.

1. Contractor shall transport RMD in such a manner as to ensure the integrity of the RMD. All containers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of RMD and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor's employees/couriers transporting RMD must be trained in "Universal Precautions" in the handling of biohazard materials. Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training. 852.273-75 - Security Requirements for Unclassified Information Technology Resources (interim- October 2008)

2. Contractor exclusively delivers VA instruments during the pick-up and delivery of instruments until completion. The transport vehicle will make no Non-VA stops during the process of the pick-up and delivery.

3. Soiled instruments will always be transported separately from sterile instruments and cannot be placed in the same vehicle at the same time. The Contractor will be responsible for maintaining the sealed container (where the instruments are contained) in the same manner in which it is received.

4. The Contractor will sign logs indicating pick-up and delivery of instruments at all sites for each trip that they pick up and deliver instruments or use an electronic time clock/PDA. Using the accurate time, no signing before or after pick-up.

5. The Contractor will contact the COR during normal business hours via telephone if there are problems with pick-up or delivery. Contractor must provide two hours’ notice if there is any disruption in service.

6. Contractor must have a back-up vehicle in the event the primary vehicle cannot make the pick-up and delivery.

7. Department of Transportation (DOT) regulations regarding transportation of Bio Hazardous materials which the contractor must follow:

· Dedicated vehicle allowing for complete segregation between clean, sterile and contaminated items

· Enclosed, secure, leak proof, containment devices and/or carts

· Temperature and humidity-controlled vehicle

· When transporting sterile instruments, the temperature must be below 72⁰ F and the humidity must be below 60%

· The driver should maintain a log of the temperature/humidity and should fill this out when loading and unloading the sterile instruments

· If the temperature or humidity is above the allowable levels, the instruments would need to be re-sterilized

· Temperature logs must be submitted to the COR at the end of each week via email

· Locking device on vessels to prevent movement in transit

· Proper labeling of vehicle.

· Use of appropriate PPE as needed

· Trained personnel on proper handling of sterile and contaminated goods

· Bio hazard spill kit must be available daily

· Thorough cleaning and decontamination of vehicle and all carts & containment vessels between loads.

The Contractor shall provide the COR with a list of contractor employees expected to enter the all facilities. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

E. Contractor Drivers/Personnel Upon submission of bid, the Contractor shall provide the following:

Provide CPCRS Performance and rating with satisfaction

Number of vehicles, including year, make, model, and license plates

Contractor vehicles and storage areas used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States of AL and GA.

Vehicles must be in good working condition with working air conditioner that will maintain required temperatures.

Vehicles shall have the company name/logo prominently displayed.

Each vehicle used in the performance of this contract shall be adequately stocked with at least one current/up-to-date complete “Spill Kit” for a bio-hazard clean-up in case of leakage or accidental discharge from container.

The Contractor shall provide comprehensive automobile liability insurance required by the States of AL and GA. Upon request, the Contractor shall provide certified proof of automobile liability insurance for all vehicles used by the Contractor in the performance of this contract.

Contractor vehicles shall be maintained in a sanitary clean condition, absent of foreign debris and contaminants.

Contractor must be able to disinfect the interior of vehicle (e.g., vinyl, leather). Cloth anterior cannot be disinfected.

Page 1 of Page 1 of Page 1 of Page 1 of

Contractor must not transport instruments in trunk of a car or open bed because of inability to control temperature and humidity levels.

All vehicles must be in good working condition with all doors and trunks able to fully close and lock. Unattended vehicles with VA contents shall be locked at all times.

The following types of vehicles are prohibited from use under the contract:

a) Bicycles

b) Motorcycles

c) Vehicles without a secure cargo area, such as convertibles

d) Pickup trucks without fully enclosed and lockable bed cover, unless cargo is secured in the driver’s cab.

e) Personal Vehicle

1) Contractor drivers must maintain a valid driver’s license for the type of vehicle operated as required by AL and GA.

2) Contractor personnel, while performing the services of this contract, shall conduct themselves in a professional business-like manner.

The Contracting Officer, upon discussion with the COR, reserves the right to exclude Contractor staff members from providing services under the contract or task order based upon breaches of conduct, including conduct that jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing tasks, or other conduct resulting in formal complaints by Veterans or other staff members to designated government representatives. The Contractor and COR shall address issues raised concerning Contractor personnel conduct. The Contracting Officer shall be the final decision on questions of acceptability and in validating complaints.

3) Smoking is not permitted on VA Health Care System or CBOC facilities. Smoking is not allowed within vehicles or when carrying and transporting delivery items.

4) The Contractor’s drivers shall observe and abide by all signage, speed limits, pedestrian right-of- way, emergency vehicle right-of-way, and designated roadways.

5) The Contractor shall supply his/her employees with uniforms that shall be worn at all times while performing the services of the contract and while Contractor employees are on government property and in government buildings. These uniforms shall contain the Contractor’s company name upon the shirt. Consistency is necessary for identification purposes when the Contractor or Contractor’s personnel are on site at any VA Health Care System or CBOC facilities.

6) The Contractor’s drivers shall maintain a record log of courier pick-ups and deliveries, indicating times and dates of pick-ups and deliveries, number of containers/totes and/or loose items.

7) The Contractor’s drivers are required to notify the assigned COR during normal business hours of any unusual events that impede him/her in making delivery as required by the contract.

8) Under no circumstances shall any animal or person other than the driver ride in the vehicle or handle items being transported.

9) The Contractor shall provide and maintain training for its employees in appropriate safety and packaging procedures suitable to specimen type and distances transported. This should include issues such as adherence to regulations for transport of biohazards, use of rigid containers where appropriate, temperature control, notification procedures in case of accident or spills, etc. Upon request by the COR, the Contractor shall provide documentation certifying that training has been provided to Contractor’s personnel. Reference 49 CFR §173.199 Diagnostic Specimens and Used Health Care Products and § 172.700, Subpart H, Training and International Air Transportation Association (IATA) Section 1.5.02.

10) Upon award and clearance of Vendor personnel for background checks, the following Training Management System (TMS) course shall be completed by all Vendor personnel: TMS 20929 (No Access). A form will be provided by CO to all cleared Vendor personnel to review, sign, and acknowledge. Upon completion, a copy of this will need to be provided by Vendor to the CO and COR.

11) An access badge will be given to the contractor’s employee upon passing a local background check. The Contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The Contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick-up process. Contractor will be responsible for all cost associated with background checks.

12) The Contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site at http://oig.hhs.gov/exclusions/index.asp to ensure all proposed Contractor employee(s) are not listed. By signing the contract, the Contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that proposed Contractor employee(s) are not listed as of the date the contract was signed.

F. Quality Control:

The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The Contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished. The Contractor is responsible for quality control and specification compliance.

G. Parking and VA Regulations:

Contractor shall only park in the appropriate designated parking areas. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Page 1 of Page 1 of

H. Security:

The Contractor shall ensure compliance by its employees with the security regulations of the Veteran’s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer’s Representative (COR) prior to starting work on this contract.

Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

J. FEDERAL HOLIDAYS

Daily Courier services between the CAVHCS Healthcare System and CBOCs shall be provided Monday through Friday, and Saturday except for federal holidays or any day specifically declared by the President of the United States to be a federal holiday. The 10 holidays observed by the Federal Government are:

New Year’s Day Martin Luther King’s Birthday Juneteenth President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas Any other day specifically declared by the President of the United States to be a national holiday or Base closing declared by Base Command such as training days.

Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Apr 4, 2025.