RFP 36C24724R0051 Amend 3.pdf

PDF 437 KB Posted Apr 18, 2024

Attached to: Charleston VA Medical Center Home Oxygen
Solicitation number: 36C24724R0051
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7

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Written by GovTribe AI · Apr 18, 2024

This document is an amendment to Request for Proposals (RFP) 36C24724R0051 for the Charleston VA Medical Center Home Oxygen requirement. The purpose of this amendment is to include additional questions and responses, as well as update the line item schedule to correct some pricing issues. The RFP is for the rental of various medical equipment and supplies related to home oxygen delivery, including concentrators, conservers, cylinders, portable systems, and homefill systems. The contract period is from June 1, 2024 to May 31, 2025, with up to four option years. Offers must be submitted by May 2, 2024 at 8:00 AM EST. Key requirements include delivering and maintaining equipment, providing patient education, and stocking portable equipment at the VA medical center. Pricing is requested for rental of equipment as well as cylinder refills, delivery fees, respiratory therapy visits, and emergency/non-scheduled visits.

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Other files

File	Type	Posted
RFP 36C24724R0051 Amend 4.pdf	PDF	Apr 26, 2024
36C24724R0051-Price Schedule(FINAL).docx	DOCX document	Apr 25, 2024
36C24724R0051-Price Schedule.docx	DOCX document	Apr 18, 2024
RFP 36C24724R0051 Amend 2.pdf	PDF	Apr 17, 2024
RFP 36C24724R0051 Amend 1.pdf	PDF	Apr 12, 2024
S02-RFP-RHJ Oxy-36C24724R0051.docx	DOCX document	Apr 4, 2024

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5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 21

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

To all Offerors/Bidders

36C24724R0051

04-04-2024

May 02, 2024 @ 0800 EST

See CONTINUATION Page

X 1

1. The purpose of this modification is to include questions that were submitted but were not posted with the prior questions and responses.

2. Following the revision to the line item schedule to include a CLIN fot for M90 tank - Refill on Pricing Period 1-4, several line items were not whole numbers. The attached line items schedule is updated for use.

Responding vendors must sign and return Amendment 0001, 0002, and 0003 with their proposal.

Acknowledgement in proposals is alsoacceptable.

The close date for RFP 36C4724R0051 remains 05/02/2024 at 0800 EST.

Thomas Nicholls Contracting Officer

36C24724R0051 Charleston Home Oxygen Services Questions

1. 3.6 PATIENT EDUCATION REQUIREMENTS:

a. The Contractor shall provide initial education to each patient at the time of set-up.

The initial setup visit, stated above, will account for said annual check.

Question: Does an RT need to provide this, or can a qualified delivery technician provide this service? RT

Question: I don’t see a line item in the price schedule to perform an annual check. If an annual check is required there should be a line item in the price schedule. Please clarify. A line item has not been included due to the government's historical practice of not providing compensation for initial setups and education, which are outlined in the Respiratory Therapist's annual check as per the contract.

2. 4.1 EQUIPMENT MAINTENANCE:

a. At least once every 30 days the Contractor shall visit the patient to reassess equipment compliance, and educational needs, and to perform an environmental survey.

Question: Does an RT need to provide this, or can a qualified delivery technician provide this service? RT

3. Page 13 of 120 states: c. The contractor shall maintain, deliver, and pick up VA-owned equipment.

Question: There is no mention of VA-owned equipment anywhere else in the PWS nor is there a line item on the price schedule to maintain, deliver, and pick up VA-owned equipment. What equipment is VA-owned? And how many? And if the VA does have VA-owned equipment there needs to be a line item on the price schedule. This is no longer a requirement.

4. Page 13 of 120 states: 6. Safety holders shall be provided at no charge for all patients with a prescription for four (4) or more cylinders.

Question: Line item 0004 is for Stand/Rack for tanks- Rental. A safety holder is another name for Stand/Rack for tanks. The PWS says we are to provide these at no cost to the government, then the price schedule is asking for a rental price to provide them.

Please clarify if we are to charge a rental fee for these or if we are to provide them at no cost to the government. No charge to the government.

5. STOCK STORAGE PORTABLE EQUIPMENT AT VAMC:

a. Ten (10) portable cylinders, regulators, and oxygen carriers shall be continuously maintained by the Contractor at the VA Medical Center. These cylinders shall be used only to accommodate home oxygen beneficiaries who are visiting the VA or being discharged and require a tank of oxygen to go home. This shall be provided at no additional cost to the Government for this service.

b. Portable cylinders, regulators, and 02 carriers shall be delivered to the VAMCs within One (1) business day of request to accommodate home oxygen beneficiaries who are visiting the VA or being discharged and require a tank of oxygen to go home, at no additional cost to the Government.

Question: Line item 0005 states: Portable System (Medical Facility). Please clarify if we are to charge for the portable systems delivered to the VAMC or if these are provided at no charge to the government. Provided at no charge to the government.

6. QUALIFICATION OF CONTRACTOR:

a. Offers will be considered only from offerors who are regularly established in the business called for and who, in the judgment of the Contracting Officer, are financially responsible and able to show evidence of their responsibility, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service in the volume required for all items under this contract.

Question: The evaluation factors for award are only Experience and Price. Please explain in detail how the Contracting Officer will be able to make any determination regarding financial responsibility, ability, equipment, facilities, and personnel directly employed or supervised by the offeror, when all that will be evaluated is experience and price.

The government places significant importance on price and experience when evaluating the financial responsibility of potential contractors. Price refers to the cost of the proposed project or service, and the government carefully assesses whether it aligns with the allocated budget and offers value for money.

Experience, on the other hand, pertains to the past performance and expertise of the offeror in similar projects or services. The government thoroughly examines the offeror's track record, considering factors such as the successful completion of previous contracts, adherence to quality standards, and customer satisfaction. This evaluation helps ensure that the chosen contractor has the necessary skills and knowledge to effectively carry out the project or service.

In addition to price and experience, the government also evaluates various other aspects of the offeror's capabilities. This includes assessing their ability to meet the requirements of the contract, such as having the necessary equipment, facilities, and personnel. The government examines whether the offeror possesses the resources and infrastructure to deliver the desired outcome efficiently and effectively.

Furthermore, the government conducts comprehensive research before designating an offeror. This research involves gathering information from various sources, such as past performance databases, financial records, and references. The government aims to obtain a holistic understanding of the offeror's financial stability, reliability, and overall suitability for the contract.

By considering price, experience, and thoroughly evaluating the offeror's ability, equipment, facilities, and personnel, the government aims to ensure that only financially responsible contractors are selected. This rigorous assessment process helps minimize risks, enhance project outcomes, and safeguard taxpayer funds.

7. Line item 0007 Homefill System 5LPM

Question: Is this a rental line item? Yes

8. Line item 0008 Homefill System 10LPM

9. Line item 0009 Compressor 50 psi

Question: There is no description provided for this piece of equipment in the PWS, please provide. Air Compressor

10. Line item 0010 Ventilator IC 2A

Question: There is no description provided for this piece of equipment in the PWS, please provide. The equipment is a ventilator.

Question: If this is a rental line item, is this for each ventilator? Or is it for 2 ventilators (main ventilator and 1 backup)? Main and a backup.

Question: Does this line item also include all monthly supplies? No Question: Does this line item also include all RT visits? Yes

11. Line items 0013, 0014, 0015 & 0016

Question: Please confirm that these line items are for tank refills. Yes

12. Line item 0019 Delivery Fee/ Relocation Question. Relocation is not mentioned in the PWS, however, delivery is mentioned many times. Is this line item representing the fee we would bill the VA for each delivery to a beneficiary and also each time we would relocate equipment due to a change in the beneficiary address? Yes, however, the invoice submitted for payment documentation must be itemized and only reflect the services provided which will be confirmed by contact by correspondence with the patient/designee.

13. Line item 0020 POC/ Portable Concentrator

14. Line item 0021 Respiratory Therapy Visits Question: There is no mention of providing Respiratory Therapists anywhere in the PWS. Please provide the duties and responsibilities required of Respiratory Therapists in the operation of this contract. Noted this concern is being addressed an update will be provided.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

9,156.00 EA __________________ __________________

5LPM Concentrator- Rental

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

876.00 EA __________________ __________________

10LPM Concentrator- Rental (High Flow)

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

7,512.00 EA __________________ __________________

Conserver- Rental

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

8,448.00 EA __________________ __________________

Stand/Rack for tanks- Rental

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

144.00 EA __________________ __________________

Portable System (Medical Facility)

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

204.00 EA __________________ __________________

M/H Cylinder- Rental

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

1,320.00 EA __________________ __________________

Homefill System 5LPM

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

300.00 EA __________________ __________________

Homefill System 10LPM

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

72.00 EA __________________ __________________

Compressor 50 psi

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

228.00 EA __________________ __________________

Ventilator IC 2A

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

0.00 EA __________________ __________________

Liquid Oxygen- Travel Vessel Rental

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

360.00 EA __________________ __________________

M/H Cylinder Refill/ Emergent

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

11,340.00 EA __________________ __________________

B Tanks

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

60.00 EA __________________ __________________

C Tanks

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

14,400.00 EA __________________ __________________

D Tanks

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

14,400.00 EA __________________ __________________

E Tanks

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

120.00 EA __________________ __________________

M90 tank - Refill

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

972.00 EA __________________ __________________

Oxygen Fire Safety Valve

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

Delivery Fee/ Relocation

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

3,600.00 EA __________________ __________________

POC/ Portable Concentrator

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

960.00 EA __________________ __________________

Respiratory Therapy Visits

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

36.00 EA __________________ __________________

Emergency/ Non-scheduled Vists Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

Pricing Period 1 Total:

9,247.56 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

884.76 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

7,587.12 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

8,532.48 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

145.44 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

206.04 EA __________________ __________________

Contract Period: Option 1

POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

1,333.20 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

303.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

72.72 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

230.28 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

363.60 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

11,453.40 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

60.60 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

14,544.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

14,544.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

123.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

995.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

981.72 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

121.20 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

3,636.00 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

969.60 EA __________________ __________________

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 532283 - Home Health Equipment Rental

Pricing Period 2 Total:

9,340.04 EA __________________ __________________