36C24722Q0001 0002.docx

SUBJECT*

534-21-3-5036-0080 Janitorial Services (VA-21-00028719)

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

POINT OF CONTACT*

Thomas Nicholls Thomas.Nicholls@va.gov thomas.nicholls@va.gov 843-789-7566

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Please see attached document for RFQ questions and COR provided responses.

Page 1 of

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A.

MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendm ent; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTR

ACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is rece ived prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasibl e.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF

SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

36C24722Q0001

X X September 22, 2021 at 10:00 AM Eastern Standard Time (EST)

The purpose of this amendment is to provide responses to questions submitted following the Site walkthrough for the Ralph H. Johnson VAMC Janitorial Services contract.

Please see attachement for submitted questions and the COR provided responses.

The solicitation will be extended, for quotes or revised quotes based on these responses, until September 22, 2021 at 1000 AM EST.

LaToyer Furbush Contracting Officer

Please see attached document for RFQ questions and COR provided responses.

· As it pertains to “Pest Control”…… are you asking that we provide pest control services or just asking that we do a thorough job cleaning, so it doesn’t create pest issues?Provide thorough cleaning and inform the COR of any pest sightings, all pest control will be handled separately.

· Do you know what type of flooring is in these facilities? Is it ALL hard surface flooring or is there carpet in some areas? If carpet….. can you tell us where it’s located and approximately how many square feet there is? Primary care admin office approximately 2800 sq. ft.

· Can you tell us how many restrooms and toilets/ urinals there are in each area?

· Lastly….. there mention of us needing to have medical waste disposal training. Typically cleaning companies never touch the Biohazard Waste receptacles. That’s a specialized service. I don’t see a mention of us having to do that, in the scope of work, so is this request for training just a precaution? Precautionary

· With the addition of the floor mats, can you please provide the sizes and quantities of the floor mats? Also- it says to replace daily- this can be a substantial cost- does VA have extra mats that can be rotated while the old ones are cleaned?

The floor mats are VA owned property, they are to be removed so the floor can be cleaned beneath them, the mats themselves cleaned (sprayed/rinsed/scrubbed as needed) and replaced daily in the area they were removed from.

· What is the typical occupancy of the facility? 1st shift 90 – 100% , 2nd shift 50 – 65%

· How many current fulltime staff provide services? Parttime staff? ??

· What is the Phase in period?

· Please clarify if the contractor is responsible for the consumable supplies such as toilet paper, paper towels. Hand soap etc. If the contractor is responsible to supply these items please provide additional information such as the type, typical usage etc.

Provided by the government

· How are supplies and equipment that are supplied by the VA distributed to contractor staff, in other words, how does the contractor access these supplies and equipment? Will daily access and/or access by shift be provided?

Coordinated with EMS supervisor and/or a key to supply areas will be provided

· Is there any requirement to clean exterior windows as part of this solicitation?

No external window cleaning that requires special equipment included in contract

· Is there a storage area available for use by the contractor?

We are submitting the following new questions:

· Are public restrooms included in the SOW? Yes, in areas outlined in contract

· Is the contractor responsible cleaning restrooms included in the Veterans Canteen Service area? Yes, included in the sq. ft for VCS (locker room)

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