RLP 36C24626R0073 - Fredericksburg VA Vet Center - RFI Answers.xlsx
XLSX spreadsheet 2 MB Posted
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- 36C24626R0073 Fredericksburg, VA RLP RFI Answers
- Solicitation number
- 36C24626R0073
About this file
This file is a Questions and Answers document providing responses to an RFI (Request for Information) regarding a Veterans Center lease opportunity in Fredericksburg, VA.
The Department of Veterans Affairs Veterans Health Administration is seeking to lease a maximum of 5,312 rentable square feet of existing office space within a delineated area in Fredericksburg, VA bounded by Centerport Parkway (north), Kings Highway (south), Massaponax Church Road (east), and Brock Road-Gordon Road (west). The facility must accommodate VA functional staff with associated patient waiting areas, corridors, restrooms, conference space, record functions, and staff support areas, and must comply with accessibility requirements per 4 CFR 101-19.6, Appendix A (Uniform Federal Accessibility Standards). The VA requires a minimum of 24 parking spaces for Veterans Center use and seeks a 20-year lease term. Both existing buildings and build-to-suit options within the specified geographic area will be considered for this opportunity.
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Questions
| RISE Companies LLC - Clarification Questions | ||||||
| Question # | Document | Section/Subsection | VA Statement | Offeror - Statement | Offeror - Question | VA Response |
| 1 | RLP | Page 1 | The RLP states offers are due on 10/25/2026 | |||
| SAM.Gov | The posting for this project on SAM.Gov states responses are due on 10/26/2026 | Please clarify the intended final submission date. | The correct due date is 10/26/26 | |||
| 2 | RLP | 1.02 A | This section sets out a minimum and maximum ABOA but does not provide a maximum RSF number. | Please provide maximum allowable RSF. | RSF will be based on the Cpmmon Area Factor of the space offered. | |
| 3 | RLP | 1.02 F | "The lease term must be 20 Years, 5 Years Firm, with Government termination rights," | Given the significant upfront investment required to deliver a facility that meets the Agency’s requirements, whether through new construction or substantial renovation of an existing building, a five-year firm lease term may make it difficult to obtain favorable financing for the project. | ||
| Lenders typically look for a longer guaranteed lease term to support the substantial capital investment required to acquire, construct, renovate, and/or improve a facility to meet the Government’s requirements. | Would the Agency consider allowing proposals with alternative lease terms, such as 20 years total with 10 years firm or 20 years total with 15 years firm, in order to provide greater flexibility in securing project financing? | Please provide 5 years and 10 years firm term in your proposals. | ||||
| 4 | RLP | 1.03 | This section sets out the boundaries of the delineated area, however some of the roads listed do not appear to connect. | Please confirm if either delineated area as shown on the "Dilineated Area" tab of this document is correct. If not, please provide a more descriptive definition of the area in which the government is seeking opportunities. | Delineated Area is correct and based on existing roads. (See: Delineated Area Map – Fredericksburg VA Vet Center 1. North: Centerport PKWY, 2. East: Kings HWY, 3. South: Massaponax Church Rd, 4. West: Brock Rd – Gordon Rd) | |
| 5 | Lease | 4.08 | This sections also sets out seismic requirements. | Fredericksburg, VA appears to be located within a moderate seismic zone. With this project being for a building of no greater than 5,312 ABOA, all buildings would fall under this exception. | ||
| RLP | 2.03/2.04 | These sections set out seismic requirements for both Moderate and High Seismicity. | With this project being for a building of no greater than 5,312 ABOA, all buildings would fall under this exception. | |||
| RLP | 2.03 | "An offered Building will be considered to be in compliance with the Seismic Standards if it meets one of the following conditions:… The offer includes a representation that the Building will have less than 10,000 ABOA SF" | Please confirm that seismic requirements will apply to this project. | Yes seismic requirements do apply. Complete the required forms. (Please see Low Seismic Area Exception Form include in this RLP amendment) | ||
| 6 | RLP | 3.01 B | This section references an "Exhibit X: Net Utilities" | This document was not provided via SAM.Gov. | Please provide the "Net Utilities Exhibit" referenced in RLP Section 3.01 B. | This is a fully serviced lease.Please complete the 1217. |
| 7 | RLP | 3.05 A | "The TI Allowance is $232.07_ per ABOA SF" | Based on the extensive buildout requirements contained within the ASR, including specialized acoustical construction, telecommunications, electrical/data infrastructure etc. The proposed TI Allowance of $237.07 per ABOA appears to be low. For comparison, please see the recent El Paso, TX Vet Center (RLP36C24W26R0048) establishing a $354.26 per ABOA SF allowance. See TI Allowance Tab of this document. | Given the comparable nature of the required Vet Center buildout, would the agency please consider increasing the TI Allowance to more accurately reflect the anticipated cost of the required improvements? | This is based on the governement estimate for the requirement. I encourage you to submit your best pricing. |
| 8 | RLP | 3.07 A | "The Building Specific Amortized Capital (BSAC) amount is ________ per ABOA SF." | RLP Section 3.07 does not identify a Building Specific Amortized Capital (BSAC) allowance, while the solicitation includes numerous security requirements and states that the final security countermeasures will be determined during the design phase. | ||
| RLP | 3.07 A | "The Building Specific Amortized Capital (BSAC) amount for the existing leased space is ________ per ABOA SF. The BSAC amount for other locations offered is ________ per ABOA SF." | Please establish a BSAC allowance, expressed on a per-ABOA-SF basis, for all Offerors to use in preparing their proposals. | Offerors shall prepare proposals in accordance with the existing solicitation requirements. | ||
| 9 | ASR-A | Page 10 | This page sets out a set of rooms along with their quantity and sizes. However when add these rooms up, the intended NSF is only 3,059 NSF. This would require a circulation factor of greater than 65% in order for the offeror to meet the minimum ABOA (5,059 ABOA) that was set out in the RLP. | Please clearify the intened rooms along with their functions, quantity, and size. | Clarification for the RLP is 3,748 ABOA (Please See Attached Revised Space Plan) | |
| 10 | RLP | 3.03 | This section sets our the required documents for submittal, including a Security Unit Price List and TI Unit Price List. | Since the RLP utilizes TI and BSAC allowances and the final TI and security scopes will be developed through the post-award design process. | Please confirm that Offerors are not required to submit a Security Unit Price List (SUPL) or TI Unit Price List with the initial offer. | Yes Offeroros are required to submit this information. Exhibit C is the Security Unit Price List and Offers should respond based the information provided. |
| 11 | Lease | 4.01 | This section contains DID requirements, however items A - C are repeated three times, with each section differing from the next. The same issue exists for items D-G. Only I, J, K, and L are not repeated. | Please clarify Lease Section 4.01 and remove the sections that are not to be included in the Lease. | This is a lease pro-forma template document as an example. The final terms and conditions will be completed once an apprent awardee is identified. | |
| 12 | Lease | 6.01 A | "The Government’s normal hours of operations are established as XX AM to XX PM, Monday through Friday" | Please provide the hours of operation for this facility. | This is a lease pro forma template document as an example. However, the RLP clarification is that the normal business hours are 0800 to 1630 (8AM to 4:30PM). |
Delineated Area
| Question # | 4 |
| Question | Please confirm if either delineated area as shown on the "Dilineated Area" tab of this document is correct. If not, please provide a more descriptive definition of the area in which the government is seeking opportunities. |
DA #1
DA #2
TI Allowance
| Question # | 7 |
| Question | Given the comparable nature of the required Vet Center buildout, would the agency please consider increasing the TI Allowance to more accurately reflect the anticipated cost of the required improvements? |
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