36C24626Q1086 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-06-2026 Harold McQuillia harold.mcquillia@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24626Q1086

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-15-2026 12pm EDT See CONTINUATION Page X The purpose of this amendment is to extend the deadline for quote submission and provide government answers to contractor questions for solicitation 36C24626Q1086.

a. The deadline for quote submission is hereby changed from 10/05/2026 12pm et. to 10/15/2026 12pm et.

b. Government answers to contractor questions are attached on page 2.

There are no other changes to this solicitation as a result of this amendment.

Harold McQuillia Contracting Officer

CONTINUATION PAGE

RFQ 36C24626Q0891 Questions and Government Answers

1. SOW paragraph 2.1 lists "(2) prefabricated ramp assembly with nominal respective length of 100′," while the scope states one ramp assembly. Please confirm the required number of ramps and total linear footage.

The approximate length of the total run of the (2) ramps needed is 100’. Each of the (2) component ramps will be installed in such a manner to complete a single contiguous run from the logistics door adjacent the loading dock platform to the concrete island near the storm drain assemblies and from the storm drain assemblies to the ramp discharge point adjacent to the facility refuse compactors. Discovery/determination of all final dimensions are the responsibility of the Contractor.

2. What is the material of the existing ramps (aluminum, wood, or concrete)? Are there footings or pads that need to be removed?

The existing ramp system is wood. Demolition and removal of the existing wooden ramp is part of this scope (SOW part 2, line 2.2). No other footings or pads need to be removed.

3. Please provide the existing ramp dimensions and total rise, if available.

Existing ramp to be demolished and removed.

4. Product Specifications: Is a specific manufacturer required, or is any product meeting the salient characteristics acceptable?

No specific manufacturer is required. Final system must meet the salient characteristics listed in the SOW and the layout described during the site walk.

5. What are the designated work hours and access restrictions? Must the loading dock remain operational during work?

Yes, the loading dock must remain operational during working hours (0600-1700) however working hours for the installation of the ramp can vary.

6. Staging: Is a staging and laydown area available near Building 47?

Yes. A staging area will be provided near the loading dock. The size of the staging area and the duration for use of the designated staging area shall be at the discretion of the COR and the operational needs of the facility loading dock area.

7. Please confirm whether the project requires one (1) complete ramp assembly or two (2) separate ramp assemblies?

Please see response to question 1.

Additionally, please clarify whether the stated approximately 100-foot requirement represents:

- approximately 100 feet total;

- approximately 100 feet per ramp assembly; or

- approximately 100 feet of ramp run exclusive of platforms and landings.

8. Please confirm whether demolition of the existing ramp requires complete extraction of below-grade concrete footings and/or anchors, or whether components may be removed and existing foundations/anchors flush-cut at grade.

The demolition of the existing ramp should not require extraction of any footings. In the event that it becomes necessary, all fasteners and other accoutrements associated with the existing ramp may be cut flush at grade.

9. Please also specify the Government's required site-restoration parameters following demolition, including any asphalt patching, concrete repair, grading, turf restoration, or other restoration requirements.

All areas associated with this work damaged during construction shall be restored to the state in which they were found.

10. Will the Government provide standard design details for the required concrete pilaster pads and building attachment points, or is the contractor responsible for field investigation and development of the required foundation/attachment details?

All design details shall be the responsibility of the Contractor. The intended system should be modular with the load requirements for disparate surfaces established by the manufacturer.

11. The SOW specifically identifies hurricane tie-down features. Please advise whether the Government has a specified wind-load criterion, VA detail, or other structural design requirement applicable to these tie-downs.

Please refer to VA Handbook 7610, Chapter 7, Specially Adapted Housing for guidance on securing ramp systems.

12. Please also confirm whether site-specific structural calculations and shop drawings stamped by a licensed Professional Engineer (P.E.) are required as part of the contractor's submittal package.

Yes. All load calculations and associated licensure for design is the responsibility of the Contractor.

13. Please advise the VA facility's process for utility locating/markout prior to excavation or installation of the concrete pilaster pads, including any required lead time or coordination procedure.

All utility location services shall be scheduled by the Contractor in coordination with the project engineer.

14. Please confirm allowable working hours, staging and unloading availability at the Building 47 Refuse Area, and any VA police, badging, escort, security, or facility-access requirements applicable to contractor personnel and delivery vehicles.

Please see response to question 5 for working hours. No badging or escort is required as all anticipated work shall occur in non-sensitive areas. All deliveries shall be coordinated with the project engineer and must be received by the Contractor. The facility assumes no responsibility for receipt and storage of deliveries to/for Contractor.

15. Will the VA provide final drawings showing the exact configuration, dimensions, and layout of the new aluminum ramp systems, or is the contractor responsible for developing the ramp drawings based on field measurements and submitting them to the VA for review and approval prior to fabrication?

All designs, drawings, configuration, layouts, and associated dimensions are the responsibility of the Contractor. Concept drawings shall be submitted to the project engineer for review and approval.

16. Please confirm whether the concrete work is limited to the required pilaster pads for the stanchion legs, or whether any existing concrete slabs, sidewalks, curbs, or stairs are required to be demolished or modified.

Please see responses to questions 8 & 9.

17. Are stamped engineered drawings and/or structural calculations required for the new aluminum ramp systems, or will manufacturer shop drawings/submittals be acceptable?

Please see responses to questions 10 & 12.

18. Is the contractor responsible for obtaining any permits or inspections associated with the ramp installation?

Permitting is not required aboard federal installation. The contractor will be responsible for providing documentation confirming that the system has been installed per the manufacturer's instructions and that it is ready for use during the closeout phase.

19. Please confirm the official quote due date. The solicitation document states October 5, 2026 at 12:00 PM, while the current SAM.gov opportunity page displays September 30, 2026 at 12:00 PM EDT.

Quote due date will be updated.

20. The package includes VAAR 852.219-76 (supplies and products) with all boxes unchecked. Which limitation governs this requirement: the supply limitation (50 percent, excluding materials) or the special trade construction limitation (75 percent)? Which boxes should quoters check, and must the ramp be the product of a U.S. small business manufacturer?

Supply Limitation.

21. SF 1449. The table of contents lists the SF 1449 as page 1, but the form was not included in the posted package. Please provide it, or confirm that a blank GSA SF 1449 completed with the solicitation number is acceptable.

The SF 1449 is the front page.

22. SOW paragraph 4 references this document for hours of work, identification badges, nicotine-free campus, and emergency management devices. Please provide it.

Will be obtained after contract award.

23. Wage determination. Please confirm that FAR 52.222-41 (Service Contract Labor Standards) and Wage Determination 2015-4369, Revision 32, govern this contract, rather than Davis-Bacon construction wage rates.

Wage Determination 2015-4369, Revision 32 is applicable.

24. Key personnel. VAAR 852.237-75 is included, but no positions are identified. Which positions, if any, does the VA consider key personnel, and must the technical proposal name individuals for them?

Key Personnel include the CO, COR, and contractors working on the contract.

25. Must the ramp be a catalog modular system from an established ramp manufacturer, or is an aluminum ramp system pre-fabricated by a fabrication shop acceptable if it meets every Salient Characteristic, VA Barrier Free Design Guide PG-18-13, and the 2010 ADA Standards? If a shop-fabricated system is acceptable, what product data, drawings, or certifications must be submitted with the quote or before fabrication?

The ramp assembly should have the salient characteristics listed in the SOW. The Contractor shall provide conceptual drawings, material and technical data sheets, and other associated information for the selected ramp system for review and approval by the VA engineer.

26. Salient Characteristic 2.1.2.1 specifies rails 34 to 38 inches above the deck. Where the ramp surface is more than 30 inches above grade, the building code requires a 42-inch guard. Which requirement governs?

The applicable building code shall govern.

27. Is there a specification for pilaster pad size and reinforcing, a site drawing, or a survey? Are stamped submittals or permits required? Is a product data submittal and VA approval required before the ramp is ordered?

Please see responses to questions 10, 13, and 25. All drawings shall be reviewed and approved by the VA prior to release for manufacture and shipment.

28. May demolition debris be placed in a contractor dumpster on site, or must it be removed from the facility daily?

The Contractor may position a dumpster in the location designated by the COR. This shall be in the facility connex farm. All trash and associated construction waste shall be removed daily.

29. Is a specific warranty period required for the ramp and installation beyond the manufacturer's standard warranty?

The minimum warranty period for parts and installation will be one year, or the warranty period provided by the manufacturer, whichever is greater.

30. Is there a required completion date within the period of performance of November 1, 2026, to October 31, 2027?

The published period of performance includes design review(s), manufacture, and installation. The completion date from conception to installation shall not exceed this PoP.

31. Badging. What identification is required for contractor workers, how long does badging take at the Charles George VAMC, and is a background check required for each worker? Is a site-specific safety plan or VA contractor orientation required before work begins?

No badging will be required as the work is confined to non-sensitive areas. The Contractor shall maintain a daily attendance log showing names of employees, subcontractors, visitors, and delivery personnel that check into the work area. The VA assumes that personnel working on station can pass a background security check if required. Among other types of work plans, a safety plan shall be submitted to the COR for review prior to mobilization. An project kickoff and mobilization “chalk talk” will be scheduled.

32. Work hours and operations. What are the allowable work hours? Must refuse and compactor service at Building 47 remain in operation during construction, or may the work area be closed for periods of time?

Please see response to question 5.

33. Where may contractor vehicles and trucks park, and is a permit or dash tag required?

Contractor may park work related vehicles adjacent the work area while loading and unloading materials/equipment/personnel. In all other instances, the contractor shall park in or about the connex farm unless otherwise designated by the COR.

34. Is a laydown area available near Building 47 for ramp components and materials? May the contractor place a job trailer or storage container on site, and if so, where?

Please see the response to question 6 regarding the staging area. Yes, the contractor may place a job trailer/storage container in a location designated by the COR at the connex farm.

35. Can a freight truck access the Building 47 loading dock, and may the facility dock or forklift be used to unload ramp components?

The facility loading dock platform may be used for the offloading of contractor materials. All delivery activities requiring the use of the facility loading dock platform is contingent on hospital logistics requirements and must be coordinated with the COR. All motorized equipment required for offloading of equipment shall be provided by the Contractor.

36. May contractor workers use facility restrooms, and if so, which ones? If not, where may a portable toilet be placed?

Yes. The contractor and staff may use the restroom in the staff locker room in the basement level unless designated otherwise by the project engineer. Prime contractor shall be responsible for all employees and subcontractors behavior while on board the VAMC campus.

37. Is electrical power and water available at Building 47 for contractor use?

Yes, electrical power and water is available at the loading dock area for Contractor use.

38. Partial invoicing. Will the VA accept a partial invoice for ramp materials delivered and stored on site, or will payment be made only upon final acceptance of the completed ramp?

Invoicing shall be graduated. Contractor may invoice for 50% upon receipt of approval final production drawings and release of system to manufacture, 40% upon completion of installation of the ramp systems and acceptance by the VA, and 10% upon completion of the closeout activities.

39. Where do you want the landing and steps… by the proposed new loading dock or off the old wooden ramp?

At present, the landing and steps shall be located adjacent to the loading dock platform as indicated during the site walk .This location may change during subsequent iterations of the associated plans.

40. Are bollards required to protect the landing and steps?

No. Supplemental safety equipment shall be the responsibility of the VA.

41. Do you want the interior lower hand grab rails or only the upper handrails?

All ramp platforms shall be equipped with an upper and lower guardrail system.

42. Are picket rails required?

See response to question 41.

43. Where can we stage a van and trailer for unloading and installing?

Please see response to question 6.

44. Where can we stage a roll off container?

All roll of containers, job trailers, or connex boxes must be positioned in the facility connex farm in a location designated by the COR.

45. Where can we have the new ramps delivered and secure for staging onsite prior to installation?

Please see the response to questions 6 and 35.

46. How would you like any cut and removed metal railings finished?

All existing railings removed for this installation shall be cut at grade and capped/enclosed to prevent weathering. Adjacent railings that remain shall be painted with weather resistant paint in a color selected by the COR from the paint manufacturer’s color choices.

47. How many anchors do you want for each footing?

Each footing shall have the number of anchors recommended by the manufacturer. Anchors shall be inspected prior to acceptance to ensure compliance with the system technical information regarding this component.

48. Which do you prefer, actual gates or chains for the platform between the dumpsters?

The platform area between the dumpsters shall have guardrails along the exposed edges except where access to the dumpster doors is required.

49. Is there a preference for which ramp is installed first? Given the time needed to remove wooden ramp and install the new one.

There is no preference with regard to which ramp is installed first.

50. Do we require a General Contractor to be onsite for this project?

Yes. The Contractor shall have, at a minimum, a superintendent to serve as the POC for this installation. The Superintendent shall be qualified and possess an OSHA 30-hour certification. The superintendent can “dual hat” as the contractors site safety & health officer (SSHO) and will be responsible for supervision of all contractor staff onsite during the installation.

51. Do we need to pull permits and have utility lines marked?

Please see response to question 18.

52. Is there any restricted or preferred times that limit the removal and/or install of the new ramp?

Preferred times would be those that minimize impact to operations at the facility loading dock. This may include night work or other times outside of the typical work hours.

53. What approvals and inspections are required to govern this project?

The final iteration of the layout plan(s) shall require approval by facility IPT prior to release of the system for manufacture and shipment. All component stages of the installation will be inspected by the facility M&O, and safety staff. Subsequent payment applications will be contingent upon acceptance of this system per stage.

54. During the walkthrough, we observed hydraulic hoses and electrical conduits serving the trash compactor equipment routed along the concrete slab beneath/adjacent to the existing wooden ramp.

a. Will VA Facility Engineering shut down, isolate, disconnect, and, where applicable, depressurize these systems before contractor demolition and ramp installation?

No. Hydraulic hoses shall remain in place and functional during demolition of the existing wooden ramp. Contractor shall use caution while demolishing the ramp in this area.

b. If these utilities conflict with the proposed ramp footprint, is the contractor responsible for protecting or relocating them, or will utility modifications be performed by the Government?

No, the contractor shall not move these systems. The utilities should not conflict with the footprint. The hoses and component pump system is not fixed, and their current placement can be adjusted to meet the requirements of the new ramp footprint.

c. If the utilities must remain in place beneath the new ramp, please clarify whether VA has a required protection method, such as a protective chase/trench, or whether an alternate utility-routing method will be directed by the Government.

Please see response to bullet point b.

55. Based on field observations and measurements obtained during the site walkthrough, the apparent configuration is approximately 100 total linear feet of ramp arranged as two approximately 50-foot runs with two approximately 5-foot x 5-foot platform landings.

a. Please confirm whether offerors should baseline pricing on the following configuration:

· Platform 1 – Building Door Entrance: Approximately 5-foot x 5-foot platform with continuous handrails and one 48-inch-wide aluminum step assembly providing access from the platform to grade.

· Platform 2 – Concrete Dock Junction: Approximately 5-foot x 5-foot platform with continuous perimeter handrails.

Please also clarify whether Platform 2 requires a secondary step assembly to grade, or whether perimeter handrails/platform protection are the only requirements at that location.

Please provide baseline pricing for the system described above. The entire run will be completed by (2) separate runs of aluminum ramps. Final layout(s) and dimensions to be determined during iterative design review.

b. Facility personnel indicated that the final platform locations or ramp configuration may be adjusted before installation. Please confirm whether offerors should use the walkthrough-observed configuration as the pricing baseline, with any subsequent Government-directed changes to be addressed through the applicable contract modification/change-order and equitable-adjustment procedures, as appropriate.

The ramp layout will go through multiple iterations as design documents are reviewed by the project stakeholders and facility leadership. The design and subsequent production drawings are not expected to change appreciably, that would result in significant changes to pricing.

56. In addition to the existing wooden ramp, the concrete dock area includes core-drilled steel guardrails, a double iron swing gate, and concrete entrance stairs. Please confirm whether the required demolition and disposal scope includes:

a. Existing wooden ramp and associated components;

Yes, the existing wooden ramp, anchors, and associated parts are demolished in their entirety.

b. Double iron swing gates and steel guardrails at the dock platform; and No, iron swinging gates to remain.

c. Existing concrete entrance stairs.

No, all concrete stairs to remain. New ramp system shall be designed to land flush with existing grade of the top step at each landing.

For the core-drilled steel guardrail posts, please clarify whether VA requires complete removal below grade/substrate with patching of the resulting cores, or whether flush-cutting at the existing surface with an approved patching method is acceptable.

Flush cutting is acceptable however; remaining tubing must be plugged to prevent water infiltration and damage to concrete incasement.

57. The walkthrough revealed areas of surface cracking, apparent settlement, and expansion-joint separation in the existing concrete adjacent to an open storm-drain trench.

a. What is VA’s preferred or required protocol for installing anchors into the existing concrete slab in this area?

The VA prefers that the installation follow the manufacturer's recommendations for this activity.

b. Is GPR scanning and/or controlled core drilling permitted or required before drilling for ramp anchors?

GPR scanning is permitted. All results shall be published to the COR.

c. If the existing slab is not considered suitable for structural anchorage, please confirm whether the contractor is expected to provide independent concrete pilaster footings/pads and, if so, whether VA will provide design criteria or whether engineered foundation design is required.

The existing slab should be sufficient as it was tested for the installation of the adjacent dock platform system. If the slab is deemed inappropriate for the small ramp system, the solution and follow-on steps will be determined at a later date. It is recommended that the Contractor engage with the manufacturer’s engineering team for that information.

58. The SOW identifies hurricane tie-down features as part of the ramp system. Please confirm whether VA requires site-specific structural calculations and PE-stamped shop drawings as a formal post-award submittal for the ramp system, including the applicable wind-load criteria and anchorage/tie-down design requirements.

The VA will require PE stamped construction drawings. This can be limited to the final approved drawings that will be used for the manufacturing of the system.

If VA has a standard detail, design criterion, or applicable VA engineering requirement governing the tie-down system, please identify the applicable reference for incorporation into the manufacturer’s design/submittal package.

It is recommended that the Contractor engage with the manufacturer’s engineering team for that information.

59. Building 47 is an active refuse/loading area with moving equipment, an adjacent portable scissor lift (“Dockzilla”), and posted operating hours of Monday–Friday, 7:00 AM–3:30 PM (Videos 190 and 203).

a. Will VA relocate or reposition the portable lift prior to contractor mobilization, or should the contractor’s final ramp layout maintain required clearance around its current operating footprint?

The dock platform lift adjacent to the target area will not be deactivated or relocated. The Contractor shall be prepared to perform within the confines of the target area. Final clearance distance from the existing platform will be confirmed by the Contractor with the project engineer.

b. Please confirm whether demolition activities involving concrete saw-cutting, drilling, or similar high-noise work may be performed during the posted 7:00 AM–3:30 PM operating period, or whether such activities must be scheduled during an approved after-hours or weekend window.

Demolition activities may be performed during normal business hours but may not interfere with loading dock operations. All saw cutting and other activities associated with this installation shall be incorporated into a comprehensive workplan (template provided by the VA) that shall be submitted to the project engineer for approval prior to mobilization.

Replace Building Ramp