36C24626Q0898 0003.docx
DOCX document 32 KB Posted
- Attached to
- J045--SOLID WASTE REMOVAL
- Solicitation number
- 36C24626Q0898
About this file
This is Amendment 0003 to Solicitation 36C24626Q0898 for solid waste and recycling removal services at the Richmond VA Medical Center in Hampton, Virginia. The amendment extends the offer receipt deadline to October 19, 2026 at 1:00 PM EST and provides updated pricing schedules, corrected Statement of Work, and answers to 22 questions submitted by prospective quoters. The Department of Veterans Affairs Network Contracting Office 6 issued this amendment, with Audrey Wooten serving as the Contracting Officer.
The solicitation covers comprehensive solid waste and recyclables collection services for the base period from award through September 30, 2027, with three one-year option periods extending through September 30, 2030. Required services include emptying of compacted general waste containers (42 CY and 35 CY), rental and servicing of eight 8-yard dumpsters, two 4-yard dumpsters, five 40 CY containers for recyclables and miscellaneous waste, mixed recyclable metal collection, and disposal/tipping fees estimated at 1,800 tons annually. Collection frequencies vary by container type, with most scheduled for Monday/Wednesday/Friday or Monday/Friday pickup, excluding federal holidays with next-business-day service. The NAICS code is 562111 (Solid Waste Collection), and the contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under VAAR 852.219-75, requiring that contractors not pay more than 50 percent of contract amounts to non-certified SDVOSB firms. The amendment clarifies that all containers must be in clean, serviceable condition; government owns the compactor equipment and Sani-Pak container; the contractor is responsible for disconnection, hauling, emptying, and reattachment only; universal waste including batteries and lamps is included; and yard waste is addressed under CLIN 0009 with 40 CY containers at Monday/Wednesday/Friday frequency.
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Other files
| File | Type | Posted |
|---|---|---|
| SOW solid waste updated for correction.pdf | ||
| 36C24626Q0898 0002.docx | DOCX document | |
| 36C24626Q0898 0001.docx | DOCX document | |
| 36C24626Q0898_1.docx | DOCX document | |
| 36C24626Q0898 LineItems.xlsx | XLSX spreadsheet |
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 10-20-2026 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton
VA
23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton
VA
23667 To all Offerors/Bidders
36C24626Q0898
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-19-2026 EDT See CONTINUATION Page x
1. The purpose of the amendment is Answers to Question submitted (Q&A) which ended on 10-16-2026.
2. To show updated price schedule with added line item
3. Updated Statement of Work
4. Section D Line items deleted; Price schedule attaced is to be completed and submitted with solicitation..
Audrey Wooten Contracting Officer
CONTINUATION PAGE
See attached document: SOW solid waste updated for correction.
A.1 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| EST. QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 42 Cubic Yard (CY) compacted general waste compactor Emptying of container every Monday/Wed/Friday, in lieu of legal holidays will be next day pick up Location: rear of the hospital Contract Period: Base POP Begin: TBD POP End: 09-30-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) compacted general waste 35 CY government owned Emptying of container pick up as needed every Monday/Wednesday/ Friday in lieu of holiday will be next day pick up.
Location: inside rear of the hospital Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of eight (8) dumpsters Waste 8-yard container
(CLINS 0004 & 0005)
Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 206.00 |
| JB |
| __________________ |
| __________________ |
Eight (8) dumpsters Emptying of container every Monday and Friday in lieu of legal holidays will be next day pickup Location: Bldg. 521 - women's clinic (1), Bldg. 513 - Ruby Clinic (2), Bldg., 519- IT (1), Bldg. 514 (1), Bldg. 507 (1), Bldg. 509-Polytrauma/ lot 15 (1), Bldg. 500 - Boiler plant (1) Emptying of container every Monday and Friday including legal holidays Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 102.00 |
| JB |
| __________________ |
| __________________ |
Rental of two (2) 4-cy dumpster Emptying of container every Friday including legal holidays Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 1,800.00 |
| TN |
| __________________ |
| __________________ |
Dispose/tipping fee charges.
Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 40 CY container mixed recyclable metal Emptying of containers as needed Location: rear of hospital Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of five (5) 40 CY containers (CLINS 0009 and 0007) Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 206.00 |
| JB |
| __________________ |
| __________________ |
Four (4) 40cy containers Emptying of containers every Mon/Wed/Friday in lieu of legal holidays will be next day pick up Locations: rear of hospital
(2) container for recyclable
(1) adjacent to Engineering shop entrance
(1) mixed recyclable wood/miscellaneous waste including pallets Contract Period: Base POP Begin: TBD POP End: 09-30-2027
| 12.00 |
| EA |
| __________________ |
| __________________ |
Reporting/recyclable proceeds, monthly reports.
POP Begin: TBD POP End: 09-30-2027
| 0.00 |
| JB |
| __________________ |
| __________________ |
Emptying of Two (2) 4-cy dumpsters every Friday in lieu of legal holiday will be next day pick up. Fisher building
POP Begin TBD POP End: 09-30-2027 Principal NAICS Code: 562111- Solid Waste Collection PRODUCT/SERVICE CODE: 5205 - Housekeeping - Trash/ Garbage Collection
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 42 Cubic Yard (CY) compacted general waste compactor Emptying of container every Monday/Wed/Friday, in lieu of legal holidays will be next day pick up Location: rear of the hospital Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) compacted general waste 35 CY government owned Emptying of container every Monday, Wednesday and Friday, in lieu of legal Holiday will be next day pick up Location: inside rear of the hospital Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of eight (8) dumpsters
(CLINS 0004 & 0005)
Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 206.00 |
| JB |
| __________________ |
| __________________ |
Eight (8) dumpsters Emptying of container every Monday and Friday in lieu of legal holidays will be next day pick up Location: Utility Plant; Bldg. 521 - women's clinic (1), Bldg. 513 - Ruby Clinic (2), Bldg., 519- IT (1), Bldg. 514 (1), Bldg. 507 (1), Bldg. 509-Polytrauma/ lot 15 (1), Bldg. 500 - Boiler plant (1) Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 12 |
| MO |
| __________________ |
| __________________ |
Rental of two (2) 4-cy dumpster
Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 1,800.00 |
| TN |
| __________________ |
| __________________ |
Dispose/tipping fee charges.
Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 206 |
| JB |
| __________________ |
| __________________ |
One (1) 40 CY container mixed recyclable metal Emptying of containers AS Needed pick-ups Location: rear of hospital Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of five (5) 40 CY containers
(CLINS 1009- 1007)
Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 206.00 |
| JB |
| __________________ |
| __________________ |
Four (4) containers
Locations: rear of hospital
(2) container for recyclable
(1) adjacent to Engineering shop entrance
(1) mixed recyclable wood/municipal waste including pallets Contract Period: Option 1 POP Begin: 10-1-2027 POP End: 09-30-2028
| 12.00 |
| EA |
| __________________ |
| __________________ |
Reporting/recyclable proceeds, monthly reports.
POP Begin: 10-1-2027 POP End: 09-30-2028
| 0.00 |
| JB |
| __________________ |
| __________________ |
Emptying of Two (2) 4-cy dumpsters every Friday in lieu of holiday will be day pick up.
POP Begin: 10-1-2027 POP End: 09-30-2028 Principal NAICS Code: 562111- Solid Waste Collection
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 42 Cubic Yard (CY) compacted general waste compactor Emptying of container every Monday/Wed/Friday in lieu of holiday will be next day pick up Location: rear of the hospital Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) compacted general waste 35 CY government owned Emptying of container every Monday/Wednesday and Friday, in lieu of legal holidays will be next day pick up Location: inside rear of the hospital Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of eight (8) dumpsters
(CLINS 0004 & 0005)
Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 206.00 |
| JB |
| __________________ |
| __________________ |
Eight (8) dumpsters Emptying of container every Monday and Friday including legal holidays Location: Bldg. 521 - women's clinic (1), Bldg. 513 - Ruby Clinic (2), Bldg., 519- IT (1), Bldg. 514 (1), Bldg. 507 (1), Bldg. 509-Polytrauma/ lot 15 (1), Bldg. 500 - Boiler plant (1) Emptying of container every Monday and Friday including legal holidays Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 12 |
| MO |
| __________________ |
| __________________ |
Rental of two (2) 4-cy dumpster
Contract Period: Base POP Begin: 10-1-2028 POP End: 09-30-2029
| 1,800.00 |
| TN |
| __________________ |
| __________________ |
Dispose/tipping fee charges.
Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 40 CY container mixed recyclable metal Emptying of containers as needed in lieu of legal holidays Location: rear of hospital Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of three (4) 40 CY containers
(CLINS 2009 -2007)
Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 206.00 |
| JB |
| __________________ |
| __________________ |
Four (4) containers Emptying of containers every Monday/Wednesday/ Friday in lieu legal holidays will be next day pick up Locations: rear of hospital
(2) container for recyclable
(1) adjacent to Engineering shop entrance
(1) mixed recyclable wood/municipal waste including pallets Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029
| 12.00 |
| EA |
| __________________ |
| __________________ |
Reporting/recyclable proceeds, monthly reports.
POP Begin: 10-01-2028 POP End: 09-30-2029
0.00
| __________________ |
| __________________ |
Emptying of Two (2) 4-cy dumpsters every Friday in lieu of legal holiday will be next day pick up Fisher Building
POP Begin 10-01-2028 POP End: 09-30-2029 Principal NAICS Code: 562111- Solid Waste Collection
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 42 Cubic Yard (CY) compacted general waste Sanipak Emptying of container every Monday/Wednesday and Friday, in lieu of legal holidays will be next day pick ups Location: rear of the hospital Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) compacted general waste 35 CY government owned Emptying of container every Monday/Wednesday and Friday, in lieu of legal holidays will be next day pick up Location: inside rear of the hospital Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of four (4) dumpsters
(CLINS 3004 & 3005)
Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 206.00 |
| JB |
| __________________ |
| __________________ |
Eight (8) dumpsters Emptying of container every Monday and Friday including legal holidays Location: Bldg. 521 - women's clinic (1), Bldg. 513 - Ruby Clinic (2), Bldg., 519- IT (1), Bldg. 514 (1), Bldg. 507 (1), Bldg. 509-Polytrauma/ lot 15 (1), Bldg. 500 - Boiler plant (1) Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 102.00 |
| JB |
| __________________ |
| __________________ |
Rental of two (2) 4-cy dumpster
Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 1,800.00 |
| TN |
| __________________ |
| __________________ |
Dispose/tipping fee charges.
Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 206.00 |
| JB |
| __________________ |
| __________________ |
One (1) 40 CY container mixed recyclable metal Emptying of containers As Needed Location: rear of hospital Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 12.00 |
| MO |
| __________________ |
| __________________ |
Rental of five (5) 40 CY containers
(CLINS 3009-3007)
Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 206.00 |
| JB |
| __________________ |
| __________________ |
four (4) 40 CY containers
Locations: rear of hospital
(2) container for recyclable
(1) adjacent to Engineering shop entrance
(1) mixed recyclable wood/municipal waste including pallets Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
| 12.00 |
| EA |
| __________________ |
| __________________ |
Reporting/recyclable proceeds, monthly reports.
Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030
Emptying of Two (2) 4-cy dumpsters every Friday in lieu of legal holiday will be next day pick up. Fisher building Contract Period: Option 3 POP Begin 10-1-2029 POP End: 9/30/2030 Principal NAICS Code: 562111- Solid Waste Collection PRODUCT/SERVICE CODE: 5205 - Housekeeping - Trash/ Garbage Collection 206.00
| __________________ |
| __________________ |
| GRAND TOTAL |
| __________________ |
Question and Answer Responses
Question: Start date. The base period starts now TBD, but the base year still ends 9/30/2027 with full-year quantities.
Answer
• What is the expected start date? The period of performance will begin upon award. Although the exact award date is still TBD, the base year will still end on 09/30/2027, and the requirement includes full‑year quantities regardless of the actual award date.
• Will base-year quantities and monthly rentals be prorated for a partial year?
Based pricing will be prorated for the period from the date of award through 09/30/2027. Option Years will begin 10/1 of each respective year and will use full‑year quantities.
Question Answers will come after the 10/15 site visit and close to the 10/19 due date. Will the VA extend the 10/19/2026 so quoters can use the answers?
Answer: Yes, the solicitation has been extended.
Question: When does the current contractor's service end?
Answer: Current contact ended 9/19/2026
Will the current contractor remove its containers and compactor before the new contract starts?
Answer: All containers have been moved.
Question: Which price list should we fill in: B.2, the Section D spreadsheet, or both?
Answer: Please fill out price Schelde in the solicitation.
Question to line items in section D is removed.
Question: Reference: VAAR 852.219-75, page 49
VAAR 852.219-75 says "the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs." Please confirm that money the contractor pays to a company that is not a certified SDVOSB, for picking up and hauling waste under this contract, counts toward that 50% limit.
Answer:
each named subcontractor should be explicitly confirmed as certified and listed in the SBA’s SDVOSB database (formerly VIP), ensuring they meet VAAR 852.219‑73 requirements
3. Which schedule governs? The B.2 price schedule and the Places of Performance table do not match (see the table at the end of this letter):
• CLIN 0001: Mon/Wed/Fri (Pricing Schedule updated)
• CLIN 0002: Mon/Wed/Fri (Pricing Schedule updated)
• CLINs 0004/0005: Mon/Fri (Pricing Schedule updated)
• CLIN 0007: one 40 CY As needed( upon Request)
• The table has 11 CLINs; B.2 has 10 (Pricing table updated)
• Please issue one corrected schedule showing container size, count, location, frequency and annual pulls for each CLIN. (Pricing table updated)
• Should quoters price only the B.2 CLINs? (Pricing table updated)
• Will frequencies discussed at the site visit be confirmed by amendment? YES
4. 40 CY and 30 CY containers. Container counts and CLINs are unclear. Pricing table updated to reflect the correct counts
• How many 40 CY containers are under CLIN 0007, and do they hold scrap metal or MSW? One (1) 40 CY container mixed recyclable metal, Recycle metal only
• Where should 40 CY container rental be priced? B.2 has no rental CLIN for them. (Pricing table updated)
• Is the 30 CY metal container (1st and 3rd Monday) required? If so, under which CLIN? No, Pricing table updated to reflect proposed schedule and quantities
• Does CLIN 0008 cover three 30 CY containers (B.2) or four (table)? Table updated to cover three 40 cy containers
5. Unscheduled pulls and special events. SOW 7.0 refers to an "Unscheduled CLIN" and special-event containers. B.2 has no such CLIN.
• How should extra pulls, container moves and special-event containers be priced and ordered? Priced and ordered in accordance to the specific CLIN type requested
• Will the VA add CLINs for them? CLIN estimates are included in the table
6. On-call scrap metal containers (SOW 5.0). SOW 5.0 requires 10, 20, 30 or 40 CY scrap containers within 48 hours of a call. B.2 has no CLINs for them.
• How should on-call delivery, rental and hauls be priced, by container size? CLIN 0007 covers on-call metal container
7. Holiday service. CLINs say service "including legal holidays"; SOW 5.0 and 7.0 limit service to weekdays and exclude federal holidays.
• Is service required on federal holidays? NO, the next business day following the holiday
• If not, may a holiday pickup move to the next business day with notice to the COR? Yes
8. Open-top containers. SOW 7.0 calls for fully enclosed containers; B.2 calls for open-top 30 CY and 40 CY roll-offs.
• Are open tops acceptable for C&D, scrap metal, wood/pallets and bulky items? YES, fully enclosed unless identified like open top
• Are lids or tarps required anywhere? YES, fully enclosed unless identified like open top
9. Yard waste. The prior contract included a 30 CY open top for trees, limbs and clippings. This solicitation has no yard waste container or CLIN; it only lists grass cuttings and tree trimmings under "Miscellaneous Waste" and trees as bulk items.
• Is yard waste (trees, limbs, brush, grass clippings) part of this contract? Yes, CLIN 0009 Miscellaneous Waste, updated to 40 cy
• If yes, should a dedicated 30 CY open top be provided, at what frequency (scheduled or on call), and under which CLIN? Yes, CLIN 0009 addresses the container, updated to 40 cy, Mon/ Wed/ Fri
• If no, should yard waste go in the Engineering Shop 30 CY bulk container (CLIN 0009), or is it handled outside this contract? N/A
10. Compactor ownership and repairs. CLIN 0002 says the 35 CY compactor is Government-owned; CLIN 0001 (42 CY) does not say, and the SOW calls each unit the San-I-Pak in different places.
• Please confirm both compactors and their receiver containers are Government-owned. No, only the Sani-Pak container is government owned
• Which unit receives San-I-Pak-treated waste, and which receives general MSW? CLIN 0002
• Please confirm the contractor only disconnects, hauls, empties and reattaches the receivers. Yes
• Please confirm repairs, maintenance and service of the compactors and the San-I-Pak are the VA's responsibility and not part of this contract. YES, VA is responsible for the maintenance and repair of the compactor equipment
11. Contractor-furnished compactor and balers (SOW 3.0). SOW 3.0 asks for a new 34 CY self-contained compactor and vertical/horizontal balers. B.2 has no CLIN for them, and 34 CY matches neither existing unit.
• Is the contractor required to furnish a compactor or balers? If not, please delete this requirement. NO, the VA has a government owned baler in place.
• If yes: what location, waste stream and service frequency, which unit does it replace, and which CLIN covers it? N/A
• Who is responsible for and pays for electrical, mechanical and concrete pad work? N/A
• Clean, good-condition used containers be placed, or must all containers be new?
All containers must be in clean serviceable condition that does not the VA’s public appearance.
12. Equipment failure and the contingency plan. SOW 7.0 makes the contractor pay for its contingency plan when service stops due to "failure of equipment."
• Please confirm this covers only the contractor's own trucks, containers and facilities, not the Government-owned compactors or the San-I-Pak. The government-owned equipment is not considered part of the Contractor’s contingency plan.
• If a government compactor is down and the VA orders temporary containers or extra pulls, will they be paid at schedule rates? Yes, each CLIN will be paid in accordance to the specific CLIN / type requested
13. Treated waste and San-I-Pak downtime. Landfills accept San-I-Pak waste only if it is fully treated.
• Please confirm all waste in the San-I-Pak receiver will be fully treated under 9VAC20-121, and that the VA will provide treatment records if a landfill asks. YES, reports can be provided if required
• Please confirm no untreated RMW will be placed in any container under this contract. Yes, RMW is proceed using a separate waste stream
• Today, when the San-I-Pak is down, the VA uses 96-gallon carts, and that RMW is managed under the VA's existing RMW contract. Does the Government intend to change that? No
14. Tonnage estimate. The estimates differ: 1,800 tons (B.2), 1,600-1,800 tons (SOW) and about 1,201 tons (2027 estimated quantities).
• Which estimate should quoters use? 1,800 tons
• Does it include recyclables, C&D, wood and metal, or only waste that goes to the landfill?
15. CLIN 0006 pricing. SOW 11.0 says tipping fees "shall not exceed the approved landfill rates."
• If landfill rates or fees go up after award, can CLIN 0006 be adjusted? Contracting officer must clarify how rate changes will be handled.
16. Disposal and the limits on subcontracting.
• Under VAAR 852.219-75, do landfill and recycler payments count as amounts paid to non-SDVOSB subcontractors, or are they excluded as other direct costs? Prime Vendor must oversee sub-contractors, CO to confirm contracting clause.
17. Recyclables with no container or CLIN. SOW 12.0 lists glass, grease, tires, textiles and C&D items such as concrete and rebar. B.2 has no containers or CLINs for them.
• Which of these does the VAMC generate and expect the contractor to collect?
All items listed SOW 12.0 are expected to be collected, the 40 cy containers with listed location rear of hospital
• If none, please confirm only materials in the B.2 containers are required. N/A
18. Is universal waste in scope? SOW 1.0 excludes hazardous waste, but SOW 4.0 requires universal waste management (batteries, lamps, some electronics). B.2 has no CLIN for it.
• Is SOW 4.0 part of this contract? If not, please delete it by amendment. SOW 4.0 verbiage updated
• If it is, please add CLINs (per pound of batteries, per lamp, per box or drum, per pickup).
.19. universal waste details (if in scope).
• Estimated yearly quantities of batteries (by type) and lamps (by type) Tonnage estimates included waste removal total
• Number and location of accumulation areas, and pickup frequency Removal in container located in rear of hospital
• Which "electronic devices" are included Typical office supply electronically items
• Will VA staff package the waste, and who supplies boxes and drums? If additional packaging required it will be request as needed from the contractor.
20. RMW and sharps language. Today all RMW at the Medical Center, including the 96-gallon carts provided when the San-I-Pak is down, is handled under a separate VA RMW contract. Several SOW paragraphs still carry RMW and sharps requirements that have no CLINs: SOW updated to remove regulated medical waste references.
• SOW 6.0: RMW training, and a monthly report covering RMW, sharps and incinerate-only waste N/A
• SOW 8.0.a: back-up sites for RMW and sharps, and contractor liability for RMW cost increases N/A
• SOW 8.0.b: sharps consultation, RMW spill training and immunizations N/A
• Does the Government intend to move any RMW or sharps service into this contract? N/A
• If not, please confirm this language will be removed, and that the monthly report and back-up sites cover only solid waste and recycling.
21. FDA 21 CFR Part 820 (SOW 16.0). This FDA rule applies to medical device manufacturers.
• Please confirm it does not apply to this contract and will be removed. N/A
27. Containers observed at the site visit. At the 10/15 site visit we observed more containers than the solicitation lists, and at different locations.
• Difference: 2 more 8 CY and 1 more 4 CY front-load containers, and 2 more 30 CY open tops. (Pricing Schedule updated)
• Should quoters price the observed containers that are not in the solicitation? If so, under which CLINs and at what frequency? (Pricing Schedule updated)
• Will there be a corrected container inventory, with locations and frequencies, by amendment? Yes
File details come from the government source that posted it. Updated .