INSTRUCTIONS TO OFFERORS 9.3.2026.pdf

?.## INSTRUCTIONS TO OFFERORS

2.1 SPECIFIC INSTRUCTIONS TO OFFERORS AND EVALUATION

CRITERIA

The Contractor shall submit one (1) copy of their quote in electronic format (PDF or MS Word) via email chanel.johnson@va.gov by Tuesday, September 15, 2026, 05:00PM EST. A complete quote shall include the following four (4) sections listed below:

Section I – QUOTE: Form (Standard Form 1442) – original signature and completed Contract Administration Data; DUNS Number and Solicitation complete with acknowledgement of Solicitation Amendments. Offerors shall include their Accord Certificate of Insurance noting the insurance types and levels required by the solicitation.

Section II – PRICE FACTOR: shall be submitted as requested in the Schedule of Supplies/Services comprised within the solicitation document listed in the Price Schedule section of the SF1442 solicitation. Offerors are not required to submit detailed cost and pricing information with their initial quote beyond the overall price. Pricing shall be proposed for the quantities listed in the Schedule of Supplies/Service. Alterations to the Schedule of Supplies/Services wording, quantities or other will render the QUOTES non-responsive and ineligible for award. Pricing shall be FOB destination if shipping costs are applicable. An itemized quote may be required if the Contracting Officer cannot make a determination regarding fairness and reasonableness of price using available information.

Section III - TECHNICAL FACTOR: The following subfactors will be evaluated in the technical evaluation:

- Work Plan: Offerors shall submit a work plan that outlines the offeror’s resources, equipment and staffing to be utilized in meeting the requirements in the Performance Work Statement (PWS). The work plan will be evaluated as to whether the offeror demonstrates in its work plan that it has the resources, equipment and staffing necessary to meet all requirements outlined in the Performance Work Statement. Offeror work plans will be evaluated to determine whether the offeror has in-house resources, equipment and staffing to perform the required work at time of offer submission.

Section IV- PAST PERFORMANCE FACTOR: A past performance submission is not required, but past performance will be evaluated through the use of the records available within the Contract Performance Assessment Reporting System (CPARS). Past performance will be evaluated as to how well offerors performed on federal contracts that were given CPARS assessments.

BASIS FOR AWARD:

The Government will award a firm fixed priced contract to the responsible offeror whose offer, conforming to the requirements in this request for quote, will be most advantageous to the Government if the evaluation process identifies a quote suitable for award. The Government will evaluate the technical factor, past performance factor and price factor. By submission of its mailto:chanel.johnson@va.gov quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

FACTOR 1: TECHNICAL FACTOR

The evaluation process will consider whether the quote demonstrates a clear understating of the technical features involved in meeting the requirements of the solicitation. Offerors shall describe how all aspects of the PWS will be met in the below Work Plan subfactor. The following subfactors will be evaluated in the technical evaluation:

- Work Plan: Offerors shall submit a work plan that outlines the offeror’s resources, equipment and staffing and how they will be utilized in meeting the requirements of the Performance Work Statement (PWS). The work plan will be evaluated as to whether the offeror demonstrates in its work plan that it has the resources, equipment and staffing necessary to meet all requirements outlined in the Performance Work Statement. Offeror work plans will be evaluated to determine whether the offeror has in-house resources, equipment and staffing to perform the required work at time of offer submission.

FACTOR 2: PAST PERFORMANCE FACTOR

Past performance information identified in the Contract Performance Assessment Reporting System (CPARS) will be utilized to determine the quality of the offeror’s past performance as it relates to the probability of success of the required effort. Past performance will be evaluated as to how well offerors performed on federal contracts that were given CPARS assessments. Emphasis will be on recent, relevant past performance within the last five (5) calendar years, beginning August 1, 2021. The term ‘relevant’ is defined as work similar in size and scope of the work described in the Performance Work Statement (PWS).

Offerors with no relevant past performance shall not be evaluated favorably or unfavorably on past performance.

FACTOR 3: PRICE FACTOR

Offerors shall submit their pricing in accordance with the Price/Cost Schedule of the SF1442 Solicitation document. Total price will be evaluated for fairness and reasonableness.

The fairness and reasonableness determination will be made on the basis of comparing competitive quotes received, by comparing proposed cost/price with established commercial prices, with other contract vehicles, and/or by comparing quoted prices with the Independent Government Cost Estimate (ICGE). The ICGE is not releasable to the public.

System for Award Management: Federal Acquisition regulations require that federal contractors register in the System for Award Management (SAM) data base at http://www.sam.gov and enter all mandatory information into the system. Offerors shall have an active registration in the System for Award Management at the time of quote submission and shall maintain an active registration throughout the evaluation phase and contract award process.

SITE VISIT: There will be one (1) scheduled site visit for Tuesday August 25, 2026 at 9:30AM EST.

http://www.sam.gov/

TECHNICAL QUESTIONS: Offerors shall submit all technical questions regarding this solicitation to the Contracting Officer in writing on or before Thursday August 27, 2026 by 10:00AM EST via e-mail to chanel.johnson@va.gov. Telephonic (verbal) questions Will Not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for QUOTES.

mailto:chanel.johnson@va.gov