36C24626Q0481 0004_1.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-08-2026 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24626Q0481

X X X x The purpose of this amendment is to answer technical questions.

Please see attached Questions and Answers

1. Site Visit:

· Can a Site Visit be scheduled for our team to review the logistics, parts, and specifics of the project?

Yes. The Site Visit will be Monday July 13th, 2026 at 10 AM at Asheville VAMC. Please sign in with Mr. David Lenig

2. Electrified Locking Scope (Section F):

· Can you confirm whether this scope includes electrified locking systems associated with both sliding and swinging automatic doors, and whether this includes maglocks specifically?

This scope includes electrified locking systems associated with both sliding and swinging automatic doors, and maglocks.

3. Preventative Maintenance Frequency & Structure:

· The RFQ references monthly preventative maintenance (12x annually). Can the VA confirm whether inspections are required monthly for all automatic doors, or if a performance-based approach (e.g., bi-annual AAADM inspections supplemented by service as needed) would be acceptable based on door usage and criticality?

Yes, monthly inspections are to be conducted with the PM.

4. AAADM Certification Requirement:

· Will the VA require that all automatic door inspections and preventative maintenance be performed by AAADM Certified Inspectors, with documentation provided?

Yes

5. Standards & Compliance Expectations:

· Should all automatic doors be maintained and evaluated in accordance with ANSI A156.10 and A156.19 standards, including full safety and performance verification during inspections?

Yes

6. Sensor & Safety System Verification:

· Should preventative maintenance include calibration and validation of activation and safety sensors, including detection zones and thresholds to ensure code compliance and safe operation?

Yes

7. Inspection Reporting Requirements (Enhanced Documentation):

· Will the VA require detailed inspection reports for each automatic door, including identification of safety deficiencies, compliance gaps, and recommended corrective actions?

Yes

8. Asset Inventory / Door Quantities:

· If available, can the VA provide an existing inventory of automatic doors across the facility? We understand a site visit will be included and are happy to validate on-site, but a baseline inventory will help ensure accurate PM planning and pricing.

We currently do not have an inventory of every door.

9.

1. How frequently are preventative maintenance services performed? Are PM services required 12 times per year? Monthly, yes 12 times a year.

1. Does this require every applicable door to receive preventative maintenance once each month? Yes

1. How many doors are included in the preventative maintenance scope? Unknown, but it is a five-story hospital. I would guess approximately 750-1000.

10.

1. The solicitation references a minimum of 6 and a maximum of 24. Could you clarify what these quantities represent? This is a min of 6 calls for diagnosis in a year and a max of 24 calls for diagnosis for year

1. Is this line item intended to cover the cost of a single service call to diagnose one door? Single door

11.

1. What types of doors are included under this line item? See item 7 in SOW

1. What types of repairs are anticipated? See item 2 in SOW

1. Are there any specific replacement parts or components that the VA requires contractors to use? Use OEM parts as available.

12.

1. What fire rating is required? Varies throughout the facility. Doors are marked with their required rating.

1. Is the pricing intended to be for one fire-rated door? Yes

1. What manufacturer or brand are the existing doors? Varies throughout the facility.

1. What types of locks and hardware are currently installed? Varies throughout the facility.

13.

1. Which specific hardware items should be included in our pricing? All should be included; this is a list of possible items that may be on a door needing repair

1. Are there preferred manufacturers or approved brands? Replace with existing brand and repair with OEM parts

1. What finish and hardware functions are required? Varies throughout the facility.

1. Could you clarify what is meant by "etc." in the description? This is an example of some of the types of door hardware and is not meant to be an exact list. The etc. is for items not listed that may be found on a door.

14.

1. What specific parts and materials should be included under this line item? The quantity is lot so this should be the number for any additional parts and materials not covered in the other item numbers 15.

1. Is the Government requesting our standard emergency response labor rates for this item? Yes

16. Are repairs included in the project?

0. Labor? Yes

0. Parts? Yes

17. Are existing deficiencies to be identified and quoted immediately following award and prior to the preventative maintenance taking place? Yes

18. Will a parts rider be applied to the project? CLIN 0004

a. If so, in what amount? The amount you propose to cover any parts and materials not covered in specific door item numbers

19. In Section B.3 Price/Cost schedule, there is some ambiguity that requires explanation in order to best align with the VA’s intent.

a. For CLIN 0001, it calls for 12 months of PM services to be provided. Without an exact count, it will be difficult to estimate the costs.

i. Does the VA have an idea of the total labor hours requested? No

ii. Total number of doors to be serviced? Approximately 750-1000 in a five story Hospital

b. For CLIN 0002, it calls for a quantity of 6.

i. Does this refer to an individual call for service/diagnosis? Yes

ii. If not, can you please explain the intent? N/A

c. For CLIN 0003, it calls for repairs and a quantity of 0.

i. Please explain the intent of what is requested. This is the parent CLIN to 0003AA to 0003AD it is not separately priced.

d. For CLINs 0003AA through 0003AD, is the government requesting a unit price for the repair of each specified door? Yes

i. If not, please clarify. N/A

e. For CLIN 0004, it calls for a quantity of 1 relative to parts and materials.

i. Please explain the intent of what is requested. This is for any miscellaneous parts and materials not covered in the other specific items.

f. For CLIN 0005, is the request for 4 individual emergency responses/callouts? Yes

20. Can the VA provide drawings and a list of buildings, wings, or departments included within the scope to help better estimate the quantity of doors and service requirements? Drawings can be provided to the winning bidder onsite. No electronic copies will be sent with this solicitation for security purposes.

21. Can the VA provide the annual quantity of door-related corrective maintenance work orders and emergency service calls from the previous year/contract period? Unknown

22. Can the Government confirm if inspection documentation should include recommendations for:

a. Modernization? Yes

b. Safety upgrades? Yes

c. Code-compliance corrections. Yes

d. Replacement of automatic door systems when deficiencies are identified. Yes

23. When providing repair-versus-replacement recommendations, should solutions improve patient transport efficiency, staff workflow, and available clear opening width over existing conditions? Yes

24. Following the initial preventative maintenance inspections, would the VA find value in a prioritized deficiency report identifying life-safety concerns, code-compliance deficiencies, deferred maintenance items, and recommended corrective actions? Yes

Amendment to Answer Technical Questions