36C24626Q0420 0002_.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

To all Offerors/Bidders

36C24626Q0420

X

X X

See CONTINUATION Page

The purpose of the amendment is to provide answers to questions addressed in solicitation 36C24626Q0420.

A. Questions and answers are addressed below.

B. Photos are provided.

Jamie Sullivan Contracting Officer

CONTINUATION PAGE

OR Integration - 36C24626Q0420

Question Answer

Can the Government confirm that all listed components are intended as salient characteristics only and that functionally equivalent systems meeting or exceeding the stated requirements will be considered?

All functionally equivalent systems will be considered.

Will the Government evaluate solutions based on overall system functionality and interoperability rather than exact component architecture? Will the Government evaluate solutions based on overall system functionality and interoperability rather than exact component architecture?

Specifications such as, but not limited to, monitor sizes, video fidelity, and compatability will need to be exact but all system that perform evquivalent to what is being requested will be considered.

Can offerors propose alternative hardware configurations if the proposed solution meets all stated performance requirements?

Yes

Can software functionality be delivered through integrated modules rather than separate software applications if the same capabilities are achieved?

The requirement can be met with intrgrated modules as long as the combined platform provides full functionality

Will the Government accept equivalent monitor, switch, and video-routing architectures from other manufacturers provided all required functionality is maintained?

Yes

Does this solicitation and the overall need of the site require 4K capabilities for all equipment/devices?

Yes

Does the current VaultStream server for video management and control have an upgradable pathway or will it need to be REPLACED to support the 4K capabilities?

Has an upgradeable pathway

Per the SOW, if the current/existing VaultStream server for video management and control must be replaced in order to support 4K capabilities (no upgradable pathway), why does this solicitation require that that the quoted system connect directly

VaultStream does not need to be replaced.

System must connect directly to existing VaultStream.

to the existing Olympus VaultStream?

What OR integration system is currently installed at Charlotte HCC and Kernersville

HCC?

Both sites are currently using Steris Harmony

Are there existing integration racks, network infrastructure, displays, cameras, or peripherals that the Government intends to retain?

There is existing network infrastructure, but it does not need to be retained.

During the site visit – the team noticed a large Steris panel that is located on the Nurses station wall. It takes a key to open, and we could not open to verify what is behind that cover during the walk thru. Can you verify if this is a system router?

Please see the attached pictures of what was located in that panel.

Must the proposed system integrate with existing surgical video platforms regardless of manufacturer?

System must integrate with Olympus Vaultstream

Will the Government require interoperability with existing endoscopy towers from multiple manufacturers?

Must be compatible with Olympus endoscopy video processors towers

Should the proposed system support future integration with additional surgical technologies without requiring replacement of the core integration platform?

System should support future technologies

Will the Government accept systems utilizing open architecture standards for future expansion?

Open architecture is acceptable if proposal meets technical specifications of PWS

Does the Government require the ability to display and route sources from third-party devices without proprietary hardware limitations?

Integration system must be capable of displaying imaging/monitoring equipment utilized in OR.

What devices will be connected to the OR integration system?

Multiple devices to include but not limited to video, imaging devices, and physio moniotor.

What is the expectation of the VA for integration systems upgradability?

System will need to be upgradable.

Can the Government provide room drawings and infrastructure drawings for all eight ORs?

Yes, drawings attached.

What is the anticipated installation sequence and room turnover schedule?

Room schedule and installation will be discussed and made after contract award.

Will the VA permit phased installation to minimize OR downtime?

Yes

Will installation occur at the 2 sites simultaneously or will they be scheduled separately?

They can be completed simultaneously

What are the evaluation factors and relative weighting of:

• Technical compliance

• Past performance

• Installation approach

• Service support

• Price

Must meet all technical specifications, past performance, installation and service/support will be considered.

Will award be made on Lowest Price Technically Acceptable (LPTA) or Best Value

Award to be based on meeting all characteristics met per PWS. See Instruction to Offerors

Will the Government evaluate lifecycle cost, service support, and future expandability?

The government consideres cost, service, support and expandability

Will the Government require the integration of information into the hospital EMR/HER?

Integration required with Olympus Vaultstream

Will the VA choose the integration separately from video, or will one award be awarded to one company that offers integration & video jointly?

Integration package to be awared as one package

Given the questions may impact scope of work/ the quote, can we kindly request an extension for 1 week once the answers are posted?

Yes an extension will be completed.

Is the intention to continue using the nCare VaultStream as the primary recording solution into the EHR regardless of vendor chosen?

Intention is to use VaultStream directly connected without use of nCare.

Is every surgical field display required to be 3D compatible?

Yes