36C24626Q0250 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-18-2026 Jerry L. Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Ruth Morris Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0250 02-18-2026

X X X See CONTINUATION Page X The purpose of this Amendment is to do the following:

1. To Update the Statement of Work for RFQ 36C24626Q0250.

2. Remove CLIN 0010 SLA FEE 3% from Section A.1 Price/Cost Schedule.

3. To Update Section E removal of GSA information and 52.212-3 instructions.

4. To provide a response to the questions received from vendor on 02/16/2026 for RFQ 36C24626Q0250

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Jerry L. Mann Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Alpha - WebbLok / InPro WebbLok Shades with Fascia 5' 10" W X 4' 3" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 337920 - Blind and Shade Manufacturing PRODUCT/SERVICE CODE: 7230 - Draperies, Awnings, and Shades

Alpha - WT CF200 / WT Shades, Cordless with Fascia, SoloMount 3' 10 1/2" W X 3' 10 3/4" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Bravo - WebbLok / InPro WebbLok Shades with Fascia 5' 10" W X 4' 3" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Bravo - WT CF200 / WT Shades, Cordless with Fascia, SoloMount 3' 10 1/2" W X 3' 10 3/4" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Charlie - WebbLok / InPro WebbLok Shades with Fascia 5' 10" W X 4' 3" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Charlie - WT CF200 / WT Shades, Cordless with Fascia, SoloMount 3' 10 1/2" W X 3' 10 3/4" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Delta - WebbLok / InPro WebbLok Shades with Fascia 5' 10" W X 4' 3" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Delta - WT CF200 / WT Shades, Cordless with Fascia, SoloMount 3' 10 1/2" W X 3' 10 3/4" H Solar Fabric Series Wt Fabric 243 (3%) One Standard Color, No Options

POP Begin:

POP End:

Install/Installation Services Installation Based On: Installation Into Window Frame, Wood Or Metal Stud Blocking. Excludes Installation Into Concrete, Block Or Steel Normal Business Hours

POP Begin:

POP End:

A.2 DELIVERY SCHEDULE

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

757-722-9961 lawson.dyson@va.gov

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Bldg. 148 VA Hampton Health Care System (VAHHCS) that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes professional installation and carpentry services. This requirement is Open Market.

Healthcare furnishings include brand name or equal to:

· WT Shades manual Roller shades with Roller Spring – CF200, SoloMount

· WebbLok® Manual Roller Shade System The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications and installation.

Installation location is Bldg.148 within the various Pods (A, B, C, and D) in Domiciliary department. Bldg 148 is one-story building with no loading dock or service elevator. Project schedule will be determined by installers schedule and end users’ availability with the least amount of interruption to patient care. Work around patient load might be required where each “zone” might be a separate phase to minimize patient disruptions as multiple pods are not able to be activated at the same time.

Duty hours will be 7:30am – 5pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

If the Contractor requests to deliver, receive and/or install furniture outside normal duty hours, the contractor shall submit a written request to the VA Contracting Officer’s Representative (COR) for authorization of the individual orders of this type. Written approval from the VA COR must be received before proceeding with the work. The request shall be submitted at least (5) five business days prior to the proposed performance of work, and it shall indicate the day(s), time, the amount of work, and the reason why performance is necessary outside normal duty hours The contractor shall:

a. Conduct an onsite review and field measure of all windows for a custom fit prior to any materials being ordered and fabrication

b. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by VA Hampton Interior Designer

c. Install furniture and fixtures per drawings provided.

d. Project phasing and scheduling requirements to include planning, project management and installation. Each “zone” might have a different phase to accommodate patient load and to minimize patient disruptions.

e. Contractor to plan for two (2) punch list trips if necessary, per Pod activation.

f. The Contractor shall be made aware of and must comply with local security policies and procedures. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA COR at least 14 days prior to work start date to ensure compliance to any local security policies.

g. The Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the contractor. A VA badge will be provided and must be worn above the waist and be visible at all times while on government property.

h. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.

i. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (www.cfm.va.gov/til/dguide.asp), and instructions required for the performance of the duties in the Statement of Work (SOW).

j. The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

k. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.

l. Provide a local Project Manager and/or lead installer to be physically onsite during installation and managing installation.

m. Manage and direct movers install in the Domiciliary clinic.

n. Print out a drawing(s) as needed for Installation crew.

o. Complete a final walk with lead installer(s), Interior Design COR, and compile a “punch-list”

p. Provide white glove installation and clean up. Making set up “patient-ready”. All debris and packaging materials shall be removed from site.

q. Manage punch list items, including the ordering, delivery, and install of punch list items.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of award issuance, in person at VA Hampton Healthcare System, Bldg. 148 Domiciliary. A follow up Microsoft Teams meeting may be needed after site meeting. Time and date will be determined by VA Contracting Officer’s Representative (COR).

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by February 20, 2026. All questions submitted for this solicitation must be electronically sent to the following email address: ruth.morris@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Bill of Materials tagged per CLIN/ floorplan department and room etc.

b. quantity of man hours for labor/installation

c. project management plan

d. project staffing plan

e. Self-certifying statement confirming ability to meet project needs and deadlines Volume 2: (pricing)

a. price quote with separate line for labor/installation Submissions can be sent in multiple emails to avoid computer system email size limitation, to ruth.morris@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

Pricing must be within the established Open Market Pricing.

6.0 EVALUATION CRITERIA

a. Bill of Materials with subtotals and tagged per CLIN.

b. Labor/Services appropriate to the scope of work. (no pricing included)

c. Project staffing plan appropriate to scope of work

d. Project management plan appropriate to scope of work Requirements:

· Freight (FOB Destination) of all items to be indicated as a total amount or included in the QUOTE total. VA Hampton is not responsible for off-loading items from delivery trucks.

· Hampton VA Medical Center will not provide on-site storage. Necessary storage must be included in proposal.

· Bidders responsible for final quantity counts to furnish the space as indicated

· Bidders responsible for field measurements / verification and any necessary modifications prior to any fabrication.

· Bidders shall present their best lead-time to manufacturer, ship and install window treatments as lead times are a critical factor.

· All finishes to have a local, manufacturer’s dealer representation capable of providing onsite maintenance and service/ and or installer.

· Bidders responsible for providing all components, whether specifically listed or not, for a complete functioning system that complies with Manufacturers installation requirements i.e. carriers for tracks.

· Provide list of at least three similar projects in healthcare facilities where finishes were used, giving names of projects, scope, and name and telephone number of individual at facility to contact.

· NFPA 701

· Compliance with product technical requirements and past performance will be thoroughly evaluated.

· All items sold to the Government must meet or exceed ANSI/BIFMA and ASTM performance standards.

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Product to be ordered on this contract. Review existing conditions, window schedule, and statement of work for scope of work and for list of products.

See attachment for technical requirement of products See attachment for technical requirement of products. Basis of Design may be used, but are provided for layout and aesthetic purposes only and does not indicate a preferred manufacturer by the VA.

Brand Name or Equal Salient Characteristics

· “Or equal” products must include manufacturer’s product brochure including specification information.

· Failure to clearly note that the products being quoted are the requested brand name, or failure to supply “or equal” products’ specifications and informational literature shall constitute a “non-responsive” bid and will not be further evaluated for award

· If submitting an OR EQUAL bid on window treatments, vendor must supply a sample for demo to the Hampton VA Medical Center within 2 weeks of bid submittal; demo to remain onsite for two weeks to undergo a determination of parity for construction quality.

Basis of Design:

· WT Shades manual Roller shades with Roller Spring – CF200, SoloMount or equal

· Lightweight, balanced spring tension for optimal shade positioning with the touch of a finger

· Metal to metal contact points on Idle side of the shade ensure a sturdy and reliable connection to the bracket

· Handle and optional extendable operating wand for tall or hard to reach shades.

· WebbLok® Manual Roller Shade System or equal

· A non-operable secured panel constructed of 1/8” aluminum flat bar contained in a wrapped fabric pocket with your choice of fabric

· Anti-ligature

· Exclusive security box and back plate

· Easy to clean and maintain without removing

· Completely secures Spring Roller

· GREENGUARD - Indoor Air Quality Certified

· GREENGUARD Children & Schools - Indoor Air Quality Certified

· Optimized Energy Performance - Solar screen fabric blocks more than 80% of solar heat and 98% of harmful UV rays, lowering indoor temperatures.

8.0 SERVICES

Service required is detailed in SV2 and Labor Services

8.1 General Scope:

The Veterans Health Administration (VHA) has a recurring requirement for healthcare furniture for the Medical Centers.

This requirement includes healthcare furniture, design, project management, furniture removal, professional installation and maintenance/warranty services. A Contracting Officer Representative (COR) will be assigned at the federal ordering level.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

SV2 – Installation and Labor Services

Contract Requirements

1. Contractor to verify window schedule and sizes prior to ordering the product.

1. Contractor shall confirm all finish selections prior to ordering the product.

1. Contractor to provide a detailed sketch of custom arched fascia.

1. Contractor to provide removal and disposal of existing furnishings/fixtures within the space. Installation of new furnishings and fixtures shall commence per the Statement of Work. All installations require the COR’s approval of a plan provided by the Contractor.

1. Contractor to provide services to include the removal of existing windows treatments and accessories.

1. Contractor to provide hauling, excessing and recycling services of VA furnishings in coordination with the VA COR per SOW.

1. Contractor shall collaborate with VA COR to coordinate compliance with any in-house service that may be affected by installation such as IT, Housekeeping, Facilities, and In-House Construction Teams. Specific, required meetings will be identified at the order level.

1. The Contractor shall designate a local on-site project manager and lead installer. An on-site project manager/lead installer will require a cell phone or other means of communication coordinate each moving service activity with the VA COR. The project manager/lead installer will be responsible for oversight for all aspects of the project.

1. The Contractor shall provide sufficient and consistent personnel/crews based on workload as required accomplishing assigned tasks in the time frame stated in the SOW. Requests for additional personnel/crews will be made a minimum of five calendar days in advance of the moving service activity.

1. The Contractor shall provide, operate, manage, and maintain a trained, uniformed Installation/Moving Services crew.

1. The Contractor shall ensure that crew members have the technical capability to assemble and disassemble all types of commercial furniture and specialized equipment before performing such tasks defined in this SOW.

1. The Contractor’s personnel shall have the ability to: meet and deal with the general public; ability to read, understand and apply printed rules, detailed orders, instructions and furniture drawing layouts. The contractor’s personnel shall also have familiarity with a variety of commercial furniture product disassembly and assembly parts and components; and be able to physically perform the functions required in the performance of their assigned duties.

1. Install roller shades level, plumb, square, and true according to manufacturer's written instructions, and located so shade band is not closer than 0.75” to interior face of glass.

1. Allow proper clearances for window operation hardware.

1. Adjust and balance roller shades to operate smoothly, easily, safely, and free from binding or malfunction throughout entire operational range.

1. Clean roller shade surfaces after installation, according to manufacturer's written instructions.

1. Engage Installer to train Owner's maintenance personnel to adjust, operate and maintain roller shade systems

Protection of Property

a. The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c. The Contractor shall be responsible for the security of the areas in which the work is being always performed prior to completion. The Contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work.

d. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

Assembly and Final Acceptance

1. Contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

1. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

1. Contractor shall provide “white glove” services to include inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use by patients, staff, and visitors.

1. The Contractor shall do a final walkthrough with COR. The Contractor will correct deficiencies at no additional cost to the government.

Contractor Furnished Materials and Equipment

1. On-site lead installer must be available via telephone while working on-site.

1. Specialty moving materials, tools, and supplies, including but not limited to padding, packing, crating, dollies/hand trucks, ladders, and any other type of equipment commonly used for installation services activities, as required for the safe transportation of the property.

1. Vehicles/Trucks necessary for meeting the transportation and delivery needs of the individual order.

Jobsite Cleanliness

a. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

b. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. The Contractor shall ensure its personnel eat and drink only in designated areas.

f. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Local Project Manager (PM) Requirements

1. Communication with VA COR as pertaining to Requests for Information (RFIs), updates, design changes, Quality Control concerns notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings.

1. PM shall schedule arrival of the product and installation date.

1. PM shall perform an on-site review of space and installation plans at least 5 days in advance with VA Point of Contact (POC), COR or Interior Designer.

1. PM shall perform on-site visit and assess area for any encumbrances (loading dock, the path of travel, electrical/data need locations, etc.) that would be a potential delay to the project.

1. PM shall be on-site during installation to answer any questions regarding product installation or space/area.

1. PM shall perform on-site walk-through and punch list after installation with Lead Installer and VA POC, COR or Interior Designer

The requested time frame for delivery receipt is 10 weeks following award of contract and shall be mutually agreed on by the Interior Designer/COR. The contractor shall submit a schedule for approval including when field measurements will be completed, fabrication completion date, and estimated installation schedule. Mounting TBD at time of ordering. All shades to be inside mounted if possible, determination will be made after field measurements are taken.

VA Policies

a. Parking Policies

· Please be advised that parking on the grass is strictly prohibited. Ensure that all vehicles, including those used for deliveries and personal use, are parked only in the designated parking areas.

b. Drug Free Workplace

· The Department of Veteran Affairs is committed to providing a safe, healthy, and productive work environment. The misuse of drugs and alcohol can impair safety, health, and job performance. The expectation of the contractor is to follow the policies found below to maintain a drug-free workplace.

· Prohibited Behavior

· The use, possession, sale, distribution, or manufacture of illegal drugs or alcohol on company premises, in company vehicles, or while conducting company business is strictly prohibited.

· Employees must not be under the influence of drugs or alcohol during working hours or while on VA property.

· It is the responsibility of the contractor to ensure any employees using prescribed or over-the-counter medications are able to safely and effectively perform their jobs without affecting the quality and scope of work as detailed.

· No smoking is allowed on campus premises at all. There is no designated smoking areas.

· Disciplinary Actions

· Violation of this policy may result in disciplinary action, up to and including termination of this contract.

· Employees may also be subject to legal consequences if their actions violate federal, state, or local laws.

c. Contractor Laydown Area

· The Department of Veteran Affairs has a laydown area with a designated spot for Interior Design to maintain where tools, materials, equipment, and vehicles can be temporarily stored to maintain the functionality of the campus while undergoing renovations. This information will be shared during the kick-off meeting.

9.0 ATTACHMENTS

· Window Schedule

· Domiciliary Floor Plan

· Existing Condition Document

SECTION E - SOLICITATION PROVISIONS

Note that FAR PART 12 Acquisition of Commercial Products and Commercial Services will be used.

1. OFFER SUBMISSION

Offerors shall submit their offer via email to Ruth Morris at ruth.morris@va.gov by 11:00 am EST on February 25, 2026. Offers shall be assembled by the following Sections: each section shall be easily identified.

Section A - Offer Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 17. Unique Entity Identifier (UEI) Number shall be entered in the block with the Offerors name and address.

Section B – Pricing Pricing shall be submitted in a separate document on Company Letterhead addressing each line items. If submitting a quote as a reseller/distributor, vendors must submit the (LOA) Letter of Authorization as an authorized distributor/reseller of the (OEM) Original Equipment Manufacturer.

Section C– Offerors Representations and Certifications A completed copy of the representations and certifications at for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database. Only organizations with an active SAM.GOV account can be considered. Utilize this link to either start a new registration or to renew the organization’s registration. https://sam.gov/content/home

Failure to submit a complete quote/proposal may result in a technically unacceptable determination.

2. Delivery Address Hampton VA Medical Center 100 Emancipation Drive Hampton, VA 23667 The requested time frame for delivery receipt is 10 weeks following award of contract and shall be mutually agreed on by the Interior Designer/COR.

3. AMENDMENTS:

Amendments to this solicitation will be posted. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

4. EVALUATION

· Bill of Materials with subtotals and tagged per CLIN.

· Labor/Services appropriate to the scope of work. (no pricing included)

· Project staffing plan appropriate to scope of work

· Project management plan appropriate to scope of work

5. AWARD BASIS

Note that FAR Part 12 Acquisition of Commercial Products and Commercial Services will be used. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Award will be made to the lowest price offeror who meets technical acceptability.

6. DUE DATES

All offers/quotes shall be submitted on a separate document on company letterhead, with quote breakdown, delivery lead time by 11:00 am EST February 25, 2026, via email to Ruth Morris at ruth.morris@va.gov. Facsimiles are not authorized under this announcement.

COMPANY INFORMATION TO INCLUDE:

a. Company Name

b. SAM CAGE & Unique Entity ID under which the company is registered in Sam.gov/ https://veterans.certify.sba.gov/

c. Company Address

d. Point of contact name

e. Telephone number

f. Email address

g. Socioeconomic data

h. Company Business Size Status and representations of your business

i. Names and types of current federal contracts

j. Country of Origin

Address Subject Line: Window Treatments - 36C24626Q0250 Telephonic (verbal) questions Will Not be addressed.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation.

Question (Black) / Response (Red)

1. May a subcontractor or a designated representative of the Prime’s project team attend the in-person kickoff meeting on behalf of the Prime?

Response: VHA approves both options for the kickoff meeting.

1. Alternatively, would the VA consider a hybrid attendance option where the Prime joins via video conference while technical staff are present on-site?

Response: VHA approves both options for the kickoff meeting.

1. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Response: This is a brand new project image1.png image2.jpeg