36C24626Q0229 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-12-2026 658-26-123 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0229 12-19-2025

X X X The purpose of this amendment is to provide answers to questions and make related changes as follows:

1. See answers to questions beginning on page 2 of this amendment.

2. The performance period is hereby amended to 'negotiable' to allow offers to reflect equipment lead-times or other variables. Any resulting contract will utilize a final 'mandatory' performance period. After a contract is awarded, Administrative Notice to Proceed (NTP) may be utilized prior to issuance of Construction NTP to allow for submittals and equipment ordering.

3. Section A.3 Statement of Work is amended and replaced in its entirety as shown in this amendment 0001 to address answers to questions.

4. Section 2.1 Evaluation Criteria has been amended to address evaluation of the performance period in the work plan.

Daniel Spaulding Contracting Officer, NCO 6

SOLICITATION 36C24626Q0205

QUESTIONS AND ANSWERS

QUESTION 1. I just was reviewing the RFP and saw the 60-day completion, you’re typically looking at a 4–6-week lead-time on the "more readily available" controllers. I will be at the walkthrough for this job; do you have the rated hp and voltage of the existing controller? I can give you a better idea of lead time based on that information. Or a fire pump annual performance report will have that information as well if you are able to share.

RESPONSE: The completion timeframe in the solicitation has been changed to ‘negotiable’ to allow offers to reflect actual lead-times or other variables. The awarded contract will reflect a final ‘mandatory’ performance period. After a contract is awarded, Administrative Notice to Proceed (NTP) may be issued prior to issuance of a Construction NTP to allow for the completion of submittals and ordering of long-lead-time equipment. The existing controller has horsepower and voltage of 60 hp and 460 volts. The Statement of Work has been amended to state that the replacement controller must also have a hp and voltage of 60 hp and 460 volts. See amended Section A.3 Statement of Work of this Amendment 0001.

QUESTION 2. Is the intent for the sensing lines be fully replaced or can they be reused just cut and modified for the new controllers?

RESPONSE: The Statement of Work has been amended to reflect full replacement of the sensing lines. See amended Section A.3 Statement of Work of this Amendment 0001.

2.1 SPECIFIC INSTRUCTIONS TO OFFERORS AND EVALUATION CRITERIA (Amendment 0001)

1. The Contractor shall submit one (1) copy of their quote in electronic format (PDF or MS Word) via email to daniel.spaulding@va.gov by Friday, January 16, 2025, 05:30PM EST. A complete quote shall include the following four (4) sections listed below:

2. Section I – QUOTE: Form (Standard Form 1442) – original signature and completed Contract Administration Data; DUNS Number and Solicitation complete with acknowledgement of Solicitation Amendments. Offerors shall include their Accord Certificate of Insurance noting the insurance types and levels required by the solicitation. Offerors requesting to use foreign construction material shall include the request in their offers as outlined in FAR clause 52.225-9 Buy American-Construction Materials. Offerors shall ensure they complete and submit VAAR clause 852.219-75 with their offer to be considered for award.

3. Section II – PRICE FACTOR: shall be submitted as requested in the Schedule of Supplies/Services comprised within the solicitation document listed in the Price Schedule section of the SF1442 solicitation. Alterations to the Schedule of Supplies/Services wording, quantities or other will render the QUOTES non-responsive and ineligible for award. Pricing shall be FOB destination if shipping costs are applicable. Offerors shall include an itemized price breakdown with their quote that includes equipment to be installed, labor by trade and any other significant items.

4. Section III - TECHNICAL FACTOR: The following subfactors will be evaluated:

a. Equipment Specifications: Offerors shall identify the make and model of pump controller and associated major components, as well as country of origin, and provide specifications of the major components. The listed equipment will be evaluated as to whether it meets the terms of the solicitation and to support determining which quote is the most advantageous offer. Offerors requesting to use foreign construction material shall include the request in their offers as outlined in FAR clause 52.225-9 Buy American-Construction Materials.

b. Corporate Experience: Describe in narrative format the company’s experience with the same type of work performed in previous contracts or otherwise explain how the company has the knowledge, equipment and technical capability to perform the work. Experience of key personnel cannot be substituted to meet the requirement that the company be an established business in the applicable trade(s). Offerors must be familiar with Federal, State, and municipal laws, codes, and regulations applicable to the location and performance of the work to comply with FAR clause 52.236-7, Permits and Responsibilities.

c. Work Plan: Offerors shall submit a work plan that outlines the offeror’s resources, equipment and staffing to be utilized in meeting the requirements in the Statement of Work (SOW). The work plan shall also address the performance period and timeframe for completion of work. The performance period will be considered during the evaluation process. The work plan will be evaluated as to whether the offeror demonstrates in its work plan that it has the resources, equipment and staffing necessary to meet all requirements outlined in the Statement of Work. Offeror work plans will be evaluated to determine whether the offeror has the resources, equipment and staffing to perform the required work at time of offer submission. This project requires a Superintendent.

d. Safety Record: In accordance with VHA Directive 7715, Safety and Health During Construction, the offeror shall have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years, and a current Experience Modification Rate (EMR) equal to or less than 1.0. Offeror shall provide (1.) completed OSHA Form 300A for the three (3) year period, (2.) a memorandum statement regarding OSHA and EPA violations, and a (3.) letter from their worker’s compensation insurer disclosing their Experience Modification Rate (EMR) rating. Documentation submitted with the offer must be complete and must demonstrate compliance to be considered eligible for award.

e. Buy American Act: Offers will be evaluated in accordance with FAR clauses 52.225-9 and 52.225-10.

5. Section IV- PAST PERFORMANCE FACTOR: A past performance submission is not required, but past performance will be evaluated through the use of the records available within the Contract Performance Assessment Reporting System (CPARS). Past performance will be evaluated as to how well offerors performed on federal contracts that were given CPARS assessments.

6. BASIS FOR AWARD:

The Government will award a firm fixed priced contract to the responsible offeror whose offer, conforming to the requirements in this request for quotes, will be most advantageous to the Government if the evaluation process identifies a quote suitable for award. This is a simplified procurement of commercial construction services under FAR 12.201-1 estimated below the simplified acquisition threshold. The Government will evaluate quotes using the comparative evaluation process under FAR 12.203(c). The Government will evaluate the technical, past performance and price factors as stated to determine which quote is most advantageous to the Government at a fair and reasonable price. By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Award may be made to an offeror on a quote that is not the lowest priced offer.

7. FACTOR 1: TECHNICAL FACTOR

The following subfactors will be evaluated:

a. Equipment Specifications: Offerors shall identify the make and model of pump controller and associated major components, as well as country of origin, and provide specifications of the major components. The listed equipment will be evaluated as to whether it meets the terms of the solicitation and to support determining which quote is the most advantageous offer. Offerors requesting to use foreign construction material shall include the request in their offers as outlined in FAR clause 52.225-9 Buy American-Construction Materials.

b. Corporate Experience: Describe in narrative format the company’s experience with the same type of work performed in previous contracts or otherwise explain how the company has the knowledge, equipment and technical capability to perform the work. Experience of key personnel cannot be substituted to meet the requirement that the company be an established business in the applicable trade(s). Offerors must be familiar with Federal, State, and municipal laws, codes, and regulations applicable to the location and performance of the work to comply with FAR clause 52.236-7, Permits and Responsibilities.

c. Work Plan: Offerors shall submit a work plan that outlines the offeror’s resources, equipment and staffing to be utilized in meeting the requirements in the Statement of Work (SOW). The work plan shall also address the performance period and timeframe for completion of work. The performance period will be considered during the evaluation process. The work plan will be evaluated as to whether the offeror demonstrates in its work plan that it has the resources, equipment and staffing necessary to meet all requirements outlined in the Statement of Work. Offeror work plans will be evaluated to determine whether the offeror has the resources, equipment and staffing to perform the required work at time of offer submission. This project requires a Superintendent.

d. Safety Record: In accordance with VHA Directive 7715, Safety and Health During Construction, the offeror shall have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years, and a current Experience Modification Rate (EMR) equal to or less than 1.0. Offeror shall provide (1.) completed OSHA Form 300A for the three (3) year period, (2.) a memorandum statement regarding OSHA and EPA violations, and a (3.) letter from their worker’s compensation insurer disclosing their Experience Modification Rate (EMR) rating. Documentation submitted with the offer must be complete and must demonstrate compliance to be considered eligible for award.

e. Buy American Act: Offers will be evaluated in accordance with FAR clauses 52.225-9 and 52.225-10.

8. FACTOR 2: PAST PERFORMANCE FACTOR

a. Past performance information identified in the Contract Performance Assessment Reporting System (CPARS) will be utilized to determine the quality of the offeror’s past performance as it relates to the probability of success of the required effort. Past performance will be evaluated as to how well offerors performed on federal contracts that were given CPARS assessments. Emphasis will be on recent, relevant past performance within the last five (5) calendar years, beginning December 1, 2020. The term ‘relevant’ is defined as work similar in size and scope of the work described in the Statement of Work (SOW).

b. Offerors with no relevant past performance shall not be evaluated favorably or unfavorably on past performance.

9. FACTOR 3: PRICE FACTOR

a. Offerors shall submit their pricing in accordance with the Price/Cost Schedule of the SF1442 Solicitation document. Total price will be evaluated for fairness and reasonableness. Offerors shall include an itemized price breakdown with their quote that includes equipment to be installed, labor by trade and any other significant items.

b. The fairness and reasonableness determination will be made on the basis of comparing competitive quotes received, by comparing proposed cost/price with established commercial prices, with other contract vehicles, and/or by comparing quoted prices with the Independent Government Cost Estimate (ICGE). The ICGE is not releasable to the public.

10. System for Award Management: Federal Acquisition regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors shall have an active registration in the System for Award Management at the time of quote submission and shall maintain an active registration throughout the evaluation phase and contract award process.

11. TECHNICAL QUESTIONS: Offerors shall submit all technical questions regarding this solicitation to the Contracting Officer in writing on or before 05:30PM Eastern Time on Tuesday, December 30, 2025. Questions may be sent via e-mail to daniel.spaulding@va.gov. Telephonic (verbal) questions Will Not be addressed. All responses to questions that affect the solicitation, will be incorporated into a written amendment to the Request for QUOTES.

12. SITE VISIT: One (1) organized site visit will be held. All questions shall be held for later submission to the Contracting Officer at daniel.spaulding@va.gov.

a. Attendees will sign in at the start of the site visit. Attendees shall arrive up to 15 minutes early to avoid missing their opportunity to attend. The site visit will begin promptly, at the listed time.

b. Salem VA Medical Center – Monday, December 29, 2025, at 10:00AM Eastern Time. The site visit will begin from the entrance lobby of Building 74, Salem VA Medical Center, 1970 Roanoke Blvd, Salem, VA 24153. The POC for the site visit is Andrew Jackson, Healthcare Engineer. Do not contact the Site Visit POC with questions about this solicitation. Submit all questions to the Contracting Officer. Notify the Contracting Officer if planning to attend. Provide the company name and number of participants to daniel.spaulding@va.gov by 12:00pm noon, Friday, December 26, 2025.

Andrew Jackson Email: andrew.jackson@va.gov Office number: 540-982-2463 Ext. 4187

A.3 STATEMENT OF WORK (Amendment 0001)

STATEMENT OF WORK (SOW)

Fire Pump Controller & Jockey Pump Replacement – Building 143 Department of Veterans Affairs – Salem VA Medical Center Prepared By: Jonathan Owens, FMS Project Manager Date: November 6, 2025 Location: Salem VA Medical Center – Salem, VA 24153 Project Number: 658-26-123

1. PROJECT DESCRIPTION

This project includes the replacement of the Fire Pump Controller, Jockey Pump, and associated components in Building 143 at the Salem VA Medical Center. These upgrades are required to maintain compliance with NFPA 20, NFPA 101, and VA safety and operational standards.

2. CONTRACTOR TASKS

The contractor shall:

· Remove existing fire pump and jockey pump controllers, sensing lines, and casing relief piping

· Install new fire pump and jockey pump controllers

· Reconnect electrical service

· Install new jockey pump, sensing lines (full replacement of sensing lines), isolation valves, and casing relief piping

· Ensure proper air gap and piping supports for drain piping

· Wire new fire pump controller to the fire alarm panel

· Perform an acceptance test after the start-up of the controller.

· Remove old controllers and associated materials from the site

· Complete all work within two (2) consecutive shifts to accommodate fire watch requirements

3. TECHNICAL SPECIFICATIONS

· Fire pump controller must include:

· Digital readouts (voltage, amperage, frequency)

· USB port and 3,000-event recorder

· Surge arrestors and remote monitoring terminals

· Shall have a horsepower and voltage of 60 hp and 460 volts.

· Jockey pump must be rated for a minimum of 60 GPM

· All valves must be OS&Y type

· Circulation relief valve must be brass, spring-loaded, and discharge to atmosphere

· Installation must not obstruct egress paths

4. CONTRACTOR RESPONSIBILITIES

4.1 General Compliance

· NFPA 20, NFPA 101, NEC, IPC, OSHA

· VA Master Specifications and Design Manuals

· VA TIL standards (www.cfm.va.gov/til)

4.2 Qualified Personnel

· All installers must be licensed and experienced in fire pump systems

· Provide documentation of at least three (3) similar projects completed within the last five years

· Submit names and contact information for references

4.3 Submittals

· Manufacturer cut sheets and equipment data

· As-built drawings

· Startup and testing reports

· Warranty documentation

· Equipment maintenance schedule

· Commissioning documentation per Section 22 08 00

4.4 Testing & Commissioning

· Startup must be performed by a factory-authorized representative. Perform an acceptance test after the start-up of the controller.

· Testing must be witnessed by the COR and Commissioning Agent (CxA)

· Provide a minimum of 10 working days’ notice prior to startup

· Submit all test results and certifications 10 working days prior to final inspection

4.5 Coordination

· Coordinate all work with VA Engineering and affected departments

· Provide two (2) weeks’ notice for any utility shutdowns

· Work must be scheduled after hours or on weekends if it affects patient care

5. GOVERNMENT FURNISHED PROPERTY

· No tools, equipment, or materials will be provided by the Government

6. USE OF FACILITIES

· The COR will designate areas for staging, storage, and restrooms

7. PACKAGING & SHIPPING

· Contractor must inventory all delivered materials

· Maintain delivery records

· Dispose of packaging per VA/local regulations

8. PLACE OF PERFORMANCE

· Salem VA Medical Center, 1970 Roanoke Blvd, Salem, VA 24153

· Building 143 – Fire Pump Room

9. PERIOD OF PERFORMANCE

10. INVOICING

Submit via VA e-Invoice System Include:

· Invoice date, contract number, PO number

· Contractor name, invoice number

· CLIN and amount billed

· Date of service

11. ADMINISTRATION

· Only the CO may approve changes

· The COR oversees technical compliance

· A Letter of Designation will be issued to the COR

12. QASP

· The Government will use a Quality Assurance Surveillance Plan

· Finalized post-award and updated as needed

13. SPECIAL REQUIREMENTS

13.1 Work Hours & Holidays

· Mon–Fri, 7:45 AM – 4:30 PM (excluding federal holidays)

13.2 Background Investigation

· No full background check required

· All personnel must present valid ID and obtain a VA badge

See attached SF30 Amendment 0002.