36C24625Q0784 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-25-2025 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24625Q0784

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-27-2025 3:00 PM EDT See CONTINUATION Page

1. The purpose of this Amendment is to: Response to Questionsfor Site Visit held on 6/24/2025 at 1:00 PM and to extend RFQ to close at 3:00 PM 6/27/2025

2. Statement of Work Pick up times are updated shown on page 3 Pickup and Drop off Information

Audrey Wooten

CONTINUATION PAGE

Q&A from SITE VISIT HELD ON 6/24/2025

RFQ WILL BE EXTENDED UNTIL 3:00 PM 6/27/2025

Response to Question Richmond VAMC – Courier Services Questions – Solicitation 36C24625Q0784

Q1. Will the lab provide dry ice and coolers?

A. All items being picked will be packaged accordingly in the containers. Any special instructions will be given upon pickup.

Q2. Please provide information on the pharmacy items for pickup.

A. All pharmacy totes will be locked upon pickup.

Q3. Will be picking up any items from Sterile Processing Service (SPS)?

A. No not form the SPS area specifically. If there is anything to go out from SPS, it will be packaged by them and sent the mailroom for delivery.

Q4. Is there a specific route plan?

A. There is no specific route plan we will provide, or you have to follow. You will need to adhere to the specific pickup/drop times provided in the statement work and handout provided.

Q5. Are all routes done at the same time?

A. All routes do not have to be done at the same time. In your quotes/pricing you will provide your breakdown per facility.

Q6. Is there anywhere on campus to park the vehicles? Can they be left overnight?

A. All couriers will park at the back loading dock. The vehicles cannot be parked overnight.

Q7. What are the days and hours of operation for these services?

A. They are slated for Monday through Friday. All clinics/services requiring this service, are closed on all Federal Holidays.

Q8. Will the awardee be able to shadow or have someone shadow when initially starting the services?

A. No Q9. Will the couriers need and special key cards or badges?

A. The VA Police will give all couriers that need access to the back gate (loading dock) a special code.

Q10. How long after it is awarded are we required to start?

A. 5 days Q11. What type(s) trainings will our couriers be required to take. Any VDOT training? Any Safety training required?

A. Please refer to PWS:

7.1 All drivers must maintain a valid driver’s license for the type of vehicle operated as required by the State of Virginia.

7.2 All drivers must be trained and at minimum transport personnel must have documented training is appropriate safety and packaging procedures suitable to specimen type and distances transported. Category A and Category B infectious substances.

Q12. How many drivers are currently running? What type of vehicles and how many are currently being used?

A. 4 drivers are running the routes (Henrico, Charlottesville, Emporia, Fredericksburg) and are currently using passenger vans with no back seats.

Q13. Will there be a need for overtime or an on-call courier??

A. No.

Q14. If needed can or will a VA employee assist?

A. No Q15. Can you provide the average time it takes to get from Richmond to each facility?

A. CVHCS to Henrico: 25 minutes B. CVHCS to Emporia: 1 hour, 6 minutes C. CVHCS to Charlottesville: 1 hour, 10 minutes D. CVHCS to Fredericksburg: 56 minutes Q16. Can you provide hallway maps, diagrams and room numbers for all of the pickup/drop off areas for the Richmond Facility?

A. Please refer to 16.0 of the PWS:

16.1 Central Virginia VA Health Care System – 1201 Broad Rock Blvd., Richmond, VA 23249

· Lab – 3A138

· Logistics (Mail Room) – BD116

· Pharmacy

· Travel

16.2 Emporia VA Clinic – 1746 East Atlantic Street, Emporia, Virginia 23847

· Front Desk

· Lab

16.3 Charlottesville VA Clinic – 590 Peter Jefferson Parkway (Suite 250), Charlottesville, Virginia 22911

· Front Desk

· Lab

16.4 Henrico County VA Clinic – 7702 East Parham Road, MOB III (Suite 201), Richmond, Virginia 23294

· Front Desk

· Lab

16.5 Fredericksburg VA Clinic – 10432 Patriot Highway, Fredericksburg, Virginia 22408

· Front Desk

· Lab Q17. Can you provide more details about the after-hours drop off spots and the procedure with the Emergency Room?

A. If the courier arrives after the mail room is closed and the mail bag is unable to fit into the drop box, leave with the Administrator On Duty (AOD) in the Emergency Department (ED).

Q18. What is the sign-in or sign out process?

A. Each area has a different process. Please refer to the statement of work as well as the employees at the pickup/drop-off areas.

Q19. Can you clarify the times of pick up from and back to CVHCS?

A. 3.2 The Contractor shall report to designated personnel at the CVHCS Emergency Department, and other designated areas (ex. Lab, Mailroom, Pharmacy, Travel office) of CVHCS between change to 11:00 am to 12:15 pm, Monday through Friday, excluding holidays, to pick up items for delivery to the VA. The contractor shall make a return trip, without any other stops, to CVHCS and deliver any items picked up at the VA clinics by 6:30 PM to the Laboratory and other designated areas.

Q20. Who will be our main point(s) of contact?

Email address: Elizabeth.Kelley2@va.gov Phone: 804-675-5000 x13179

The couriers pick-ups and drops information Pick up process

The return times for the lab are time sensitive, under this assignment, drivers can't leave until the lab releases them.

Items return process