36C24625Q0784 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24625Q0784

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-26-2025 1:00 PM EDT See CONTINUATION Page The purpose of this Amendment is to:

1. Include a Site Visit to be held on 6/24/2025 at 1:00 PM

2. Response to Questions

3. Administrative Correction on page 50 under a) Technical should read Performance Work Statement (PWS) not statement of Work (SOW) and (1) Technical: should read (PWS) not PSW.

Audrey Wooten

CONTINUATION PAGE

Establish a site visit:

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost the contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the sites constitute grounds for a claim after contract award.

The site visit will be held at VAMC Richmond 1201 Broad Rock Blvd, Richmond VA 23249 on June 24, 2025, at 1:00 PM EST. If you intend to attend the site visit, please send an email to Elizabeth.Kelley2@va.gov and Audrey.wooten@va.gov by June 18, 2025 Response to Question Will the VA labs provide dry ice for the lab specimen transport, or will the contractor be responsible for dry ice to maintain the temp during transportation?

Answer: The VA will supply the totes and coolers. but not dry ice.

Will drug testing be required for drivers? We have all drivers drug tested, and background checked before we hire drivers.

Answer: Drug testing is not required, simply maintain that they should not be using substances while on duty.

Will the contractor be required to have drivers on call 24/7 for callouts and emergency deliveries?

Answer: We do not require an on-call situation.

You stated that work must start 5 days after contract is awarded, would the VA consider offering site visits for contractors prior to start of contract or before award.

Answer: Yes, so the contractors get to know where they are reporting, etc.

Is there a minimum guaranteed quantity (e.g., 200 trips/year), or will payment be strictly on an “as‐ordered” basis with no floor?

Answer: There should be a fairly consistent 249-250 round trips (250 on leap years). 5 days a week x 52 weeks, minus 11 holidays.

If a single tote or package legitimately weighs over 50 lb (e.g., large wheelchairs), should we plan a separate rate or schedule for “overweight” loads? How should an offeror incorporate these into the CLIN pricing?

Answer: We haven’t had any upcharge for overweight containers, and this would be a very infrequent occurrence.

Is the Government expecting daily temperature and humidity logs from each vehicle, or only spot checks? Should data‐logger printouts be submitted with every monthly invoice, or only upon request?

Answer: Daily temperature checks are not required nor are checks submitted with the invoice. If specimens were to be delivered outside of the temperature variance, they would write a report of contact to COR and it would be brought to the contractor.

If, on a given day, two separate delivery runs are late (e.g., Richmond → Charlottesville and Richmond → Henrico), does the 10 percent penalty apply to each CLIN separately, or is it capped per daily invoice?

Answer: The 10% would be per run.

Should an offeror attach sample “Individual Courier Records” and training transcripts as part of its Technical Proposal, or is it only required to describe its process for maintaining them, to be furnished post‐award?

Answer: These would only be required post-award.

Is there a page limit, font size, or margin requirement for Sections C (Technical) and D (Past Performance)? If none, is using 10 pt font and standard 1″ margins acceptable, or does the VA prefer 12 pt?

Answer: The Technical Volume shall not exceed thirty (25) pages in length, minimum 12-point font.

Please confirm which specific DOL wage determination applies to each clinic route (Charlottesville, Emporia, Fredericksburg, Henrico). Is one wage determination applicable to all, or must we apply different WDs by county?

Answer: The wage submission is per county.

Should the same driver perform sequential deliveries to all five locations in one afternoon, or does the VA expect one driver per clinic? In other words, is it acceptable for one vehicle to hit Richmond → Henrico → Charlottesville → Emporia → Fredericksburg in a loop?

Answer: Generally, they have a minimum of 2 drivers completing the locations.

Is this the first time this solicitation has been issued? If not, could you please provide the current incumbent and the contract number the services have been under?

Answer: No: Previously awarded to Crosstown Courier Service; Contract#36C24622D0048 Have there been any issues or deviations to the previous contract that we should be aware of?

Answer: No Can the pickup times start at 8:30 am and be completed by 2:30 pm?

Answer: No, unfortunately not, because of the times that labs are drawn from the CBOC locations. This would mean they would have to pick up by 12:30 from Charlottesville and 1:30 from Fredericksburg which just isn’t feasible for our community-based patients.