36C24625Q0784.docx

36C24625Q0784

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0784 06-03-2025 Audrey Wooten 757-722-9961 06-13-2025

10:00 AM

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 492210 $19 Million N/A X Department of Veterans Affairs Richmond VAMC 1201 Board Rock Blvd Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 x See CONTINUATION Page Please see price Schedule Section B and PWS Courier Service for Central Virginia VA Healthcare System Charlottesville VA Clinic Emporia VA Clinic Fredericksburg HCC Henrico Country VA Clinic Richmond VAMC This will be a IDC with (4) year options periods

852.219-75 MUST BE FILL OUT AND SUBMITTED WITH QUOTE

TO BE CONSIDERED

See CONTINUATION Page x X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer Audrey Wooten Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.

https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

PERFORMANCE WORK STATEMENT (PWS)

Central Virginia VA Health Care System Courier Service

1.0 BACKGROUND

The Veterans Health Administration (VHA) Central Virginia VA Healthcare System (hereafter refer to as CVHCS) requires Courier services to support clinical and administrative operations between the main facility and the Charlottesville VA clinic, Emporia VA clinic, Fredericksburg HCC, and Henrico County VA clinic (hereafter referred to as VA clinics).

2.0 SCOPE OF WORK

2.1 The Contractor shall provide Daily Courier services to include but are not limited to the transportation of pharmaceuticals, medical supplies, diagnostic specimens, patient charts, prosthesis equipment, office supplies, mail, sterile and contaminated instruments, all laboratory specimens (blood/body fluids), housekeeping supplies, equipment including wheelchairs and walkers, documents, medical records, X-rays, other hand carried materials, and other items as required. Items will be secured (locked) at all times well in the possession of the Contractor.

2.2 The Contractor shall provide trained medical specialty drivers (see below). The Contractor shall ensure all drivers are properly uniformed; all Contractor uniforms must comply with the dress code requirements list within this PWS.

2.3 The Contractor shall provide company issued employee identification badges that include name and photo that shall be visible at all times while in any CVHCS facility.

2.4 The Contractor shall ensure all medical specialty carriers possess valid Virginia driver's license.

2.5 The Contractor Shall indemnify the facility for any losses associated with Courier related accidents to items while in possession of the Courier.

2.6 The Contractor Shall release the facility from any damages incurred while picking up/delivering items to facilities.

2.7 The Contractor shall provide the COR with a copy of delivery routes within five (5) business days of award. Additionally, the contractor shall provide the Contracting Officer Representative (COR) with updated copies of delivery routes five (5) business days prior to the effective date of any changes to the established delivery routes.

2.8 The Contractor shall provide the COR an updated list of drivers by the 4th day of each month when additions or deletions have been made during the previous month. The Contractor shall ensure that all drivers providing services under this contract shall have less than 5 current points on their driver's license, none of which were assessed for “Reckless Driving”. CVHCS reserves the right to order the removal from service under this contract any driver who violates the provisions of this section. Contractor shall provide a copy of the state driver's license as supporting documentation.

2.9 The Contractor shall maintain a record of each employee as to the character, current driving records and physical capabilities of performing the duties of a courier vehicle driver. The Contractor shall make these records available for inspection upon request by the Contracting Officer/Contracting Officer’s Representative (COR).

2.10 The Contractor shall dispatch a courier to CVHCS daily Monday through Friday (excluding Federal holidays), without prior notification from CVHCS. In the event courier services are not needed on any given day, CVHCS will contact the contractor by 12:00 noon on that day.

2.11 Additional Courier Requirements

2.11.1 Laboratory specimen containers for delivery and pick up are approximately 16 inches high x 30 inches long x 20 inches wide; however, they may vary in size.

2.11.2 The Contractor shall deliver/pick up empty containers for each location and deliver/pick up a fully packed container for the return trip. Laboratory specimens, i.e. body fluids, will be properly packaged by the VA personnel for transportation. All specimens must be transported in accordance with all Department of Transportation (DOT) and OSHA Codes of Federal Regulations (CFR) 49 and 29.

2.11.3 Intermittently, there may be a requirement for items exceeding fifty-50 pounds. The assigned Contracting Officer’s Representative (COR) will provide the contractor with a twenty-four (24) hour advanced notice to determine if special handling is required.

2.11.4 Some containers/packages may require special handling and will be marked “Fragile” or “This Side Up”. The contractor shall comply with all special handling instructions marked on containers/packages.

2.11.5 Courier will check with each outpatient clinic front desk staff daily for return deliveries to CVHCS. This includes all authorized items and quantities listed in section 3.2 and instruments/trays that were used by specialty providers to be returned directly to the Sterile Processing Service located at CVHCS (Room BG-128A).

3.0 PICK-UP AND DELIVERY

3.1 Courier will pick up and deliver all supplies/items required/requested for transport between CVHCS and the VA clinics.

3.2 The Contractor shall report to designated personnel at the CVHCS Emergency Department, and other designated areas (ex. Lab, Mailroom, Pharmacy, Travel office) of CVHCS between 1:30 PM to 2:30 PM daily, Monday through Friday, excluding holidays, to pick up items for delivery to the VA clinics shall be no earlier than 3:30 PM, but no later than 4:15 PM of that same day. The contractor shall make a return trip, without any other stops, to CVHCS and deliver any items picked up at the VA clinics by 6:30 PM to the Laboratory and other designated areas.

3.3 Daily maximum transport requirements for each location are:

· Lab – one (1) specimen cooler.

· Logistics – up to eight (8) totes/boxes.

· Pharmacy – one (1) to two (2) totes.

· SPS – up to two (2) totes.

· Prosthetics – up to one (1) large box (wheelchair).

· Environmental Management – one (1) tote.

· Miscellaneous boxes, bags, and small equipment – two (2) each.

3.3.1 Boxed wheelchairs are considered routine delivery items.

3.3.2 Couriers Should be able to transport five (5) 50 lb cases of paper (17in L x 12in W x 12in H) in a single trip.

3.3.3 The Contractor shall ensure sufficient space is available each day for the services which are required.

3.4 Delivery Totes

Totes are approximately 16 inches high x 30 inches long x 20 inches wide. They may vary in size. Routine delivery totes shall not exceed fifty pounds. Some of the packages/boxes may be of odd dimensions, for example, those containing crutches, canes, and paper supplies. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc.

3.5 Delivery Bags

3.5.1 The Contractor will be provided a locking courier bag to transport mail between the facilities.

3.5.2 The keys for the locked bag will be maintained at the CVHCS Mail Room and the VA Clinic’s reception desks.

3.6 Environment Controls

3.6.1 The Contractor shall be responsible for maintaining a temperature-controlled environment between 68 to 78 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in the vehicle or storage areas.

3.6.2 Lab specimens shall be maintained at 2 to 8 degrees Celsius with the use of adequate refrigerant packs for all deliveries of laboratory specimens or supplies.

3.6.2.1 Courier will provide hard plastic, rigid coolers capable of carrying a variety of laboratory patient specimens, to include but not limited to:

3.6.2.1.1 Six 13mm by 17mm specimen racks (note racks can hold up to 99 patient samples).

3.6.2.1.2 Multiple 3000 ml 24-hour collection containers.

3.6.2.1.3 Minimum of 60 specimen containers (i.e. 4.5 oz)

Note: for methods other than refrigeration, coolant must be contained in a primary leak-proof container, specimens must not be placed directly on top of coolant material without a barrier between coolant and specimen (i.e. absorbent material may be placed between coolant and specimens, etc.); transported contents are not to become wet.

3.6.2.2 Coolers will have clean, absorbent material sufficient to absorb spills.

3.6.2.3 Coolers will be marked with biohazard labels.

3.6.2.4 All patient samples must be transported in an upright position.

3.6.3 Items must be kept out of contact with environmental hazards such as dust, snow, direct sunlight, and rain.

3.6.4 The Contractor personnel drivers shall not leave vehicles in extreme heat or cold while specimens, sterile supplies, and pharmaceuticals are being transported. The Contractor shall be responsible for failures by the Contractor to ensure established environmental controls are maintained, of which results in damage or deterioration of laboratory specimens, supplies, or pharmaceuticals.

3.6.5 Should specimens and/or transported items be lost, broken, or otherwise damaged, the Contractor shall be required to submit a preliminary summary incident report to the COR within 24 hours of the incident. The Contractor shall provide a written incident report explaining the details of the incident; specifically, what caused the incident (who, what, where, when, and how) within 72 hours of the incident.

3.6.6 Drivers will refrain from actively smoking, drinking, or drug use as well as have no lingering effects of these during transport of any delivery.

3.7 Receipt/Delivery of Specimens

3.7.1 Upon receipt/delivery of specimens, pharmaceuticals, mail, and miscellaneous, the courier will document receipt/delivery by noting the date, time, and temperature (where applicable) and provide a legible signature in the designated logbook.

3.7.2 Note: Biological/Diagnostic samples shall be delivered to Laboratory (3A-138 until otherwise notified) where delivery of samples must be documented in the Laboratory logbook per the Pick-Up and Delivery statement.

4.0 DELAY IN SERVICE

4.1 The CVHCS will require a written report from the Contractor when pick-up/delivery incidents are documented as being untimely. This report will be due to the Contracting Officer’s Representative (COR) within 24 hours of request. Delivery to the VA Clinics after 4:15 PM or delivery to the Laboratory after 6:30 PM will be considered delinquent and 10% will be deducted from the invoice. Inclement weather, documented facility delays, and traffic congestion shall be the only exceptions.

4.2 The Contractor shall notify the main facility within two (2) hours by the phone numbers listed below if conditions exist which may affect their ability to perform contract requirements:

4.2.1 Henrico: 804-675-5171

4.2.2 Fredericksburg HCC:

4.2.3 For all other VA Clinics: 804-675-5858 or 804-675-5000 ext. 12089

4.3 The Contractor shall provide a contingency plan for problems which may be experienced in the transport time frame (i.e. break down or accident, inclement weather), which allows for same-day pickup and delivery to and from CVHCS and the VA Clinics.

4.4 The Contractor shall provide a plan for recovery in the event of theft, damage, climate concerns, and delay of safe transport.

5.0 PERIOD OF PERFORMANCE

The period of performance (PoP) of the Firm’s Fixed Price task order is as follows:

6.1 Daily Courier services shall be to and from the designated pick-up and delivery points as specified below between the CVHCS and the VA Clinics.

6.1.1 Central Virginia VA Health Care System located at 1201 Broad Rock Blvd., Richmond, Virginia 23249.

6.1.2 Charlottesville VA Clinic located at 590 Peter Jefferson Parkway (Suite 250), Charlottesville, Virginia 22911.

6.1.3 Emporia VA Clinic located at 1746 East Atlantic Street, Emporia, Virginia 23847.

6.1.4 Henrico County VA Clinic located at 7702 East Parham Road, MOB III, Suite 201, Richmond, Virginia 23294.

6.1.5 Fredericksburg HCC located at 10432 Patriot Highway, Fredericksburg, Virginia 22408.

7.0 DRIVERS

7.1 All drivers must maintain a valid driver’s license for the type of vehicle operated as required by the State of Virginia.

7.2 All drivers must be trained and at minimum transport personnel must have documented training is appropriate safety and packaging procedures suitable to specimen type and distances transported. Category A and Category B infectious substances.

8.0 VEHICLES

8.1 The vehicles used in the performance of this contract must be licensed, and meet state and federal regulations as required (to include but not limited to minimum state required insurance, state inspected, etc.)

8.2 There shall be climate control in the vehicles, so the internal vehicle temperature does not exceed 77 degrees Fahrenheit or go below 36 degrees Fahrenheit at any time.

8.3 The vehicles shall not be abandoned between transports from facility to destination.

8.4 Samples will not be left in an unsecured vehicle at any time.

9.0 MANAGEMENT PLAN AND SAFETY PLAN

The Contractor’s General Management Plan, COVID-19 Safety Plan, and COVID-19 Breakout Safety Response, as presented in its proposal, will be incorporated as part of the contract award, and implemented upon reward.

10.0 DRESS CODE

The contractor shall maintain a neat and professional appearance including good personal hygiene. Facial hair must be neat and trimmed and shall not impede safety attire application. All contractors shall be uniformed, wear close-toed shoes, and safety attire as required in performance transporting items under this contract.

11.0 CONFIDENTIALITY

11.1 The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Federal Act of 1974 (Public Law 93-579). One breach shall terminate the contract.

11.2 Contractors, contractor personnel, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information. Submitting required privacy training documentation is required, to Contracting Officer Representative yearly.

11.3 Couriers may be subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations Security, and Preparedness is responsible for these policies and procedures.

12.0 SAFETY

12.1 The Contractor is responsible for the safe transportation of all items to their destination.

12.2 The Contractor shall insure that all medical specialty drivers are trained to include appropriate 1. Safety and packaging procedures suitable to specimen type (Category A and Category B infectious substances) and distances transported, 2. Measures to prevent exposure, 3. Spill clean-up, 4. Specimen integrity, and 5. HIPPA and OSHA compliance. This should include issues such as adherence to regulations for transport of biohazards, use of regulatory transport containers, temperature control, notification procedures in case of accident or spills, etc. Documentation of training must be submitted to the COR yearly.

12.3 Training shall include instructions on procedures to follow in the event of leaks, spills, or breakage of packaging for the laboratory specimens or pharmaceuticals.

13.0 REPORTS AND DELIVERABLES

13.1 Courier Delivery Routes (Section 2.7) – 5 days after award and 5 days prior to changes.

13.2 List of Drivers (Section 2.8) – 4th day of each month

13.3 Individual Courier Record (Section 2.9) – deliver to the COR as requested.

13.4 Preliminary summary incident report for lost, broken, or otherwise damaged items (Section 3.7.5) – Within 24 hours of the incident.

13.5 Written incident report for lost, broken, or otherwise damaged items (Section 3.7.5) – Within 72 hours of the incident.

13.6 Untimely Delivery (Section 4.1) – Within 24 hours.

14.0 WORK HOURS AND HOURS OF OPERATIONS

14.1 The services covered by this contract shall be furnished by the Contractor as defined herein. The Contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

14.2 Normal working hours are Monday-Friday, 8:00 AM to 4:30 PM, excluding Federal Holidays, which are as follows:

New Year’s Day

Martin Luther King, Jr. Day

Washington’s Birthday Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas

14.3 Any other day specifically declared by the President of the United States to be a holiday. When one of the holidays falls on Sunday, the Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

15.0 INVOICES

15.1 The Contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp. Invoices shall be submitted monthly in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

· Contract number

· Obligation/Purchase Order number

· Invoice number

· CLIN (Contract Line-Item Number)

· Date of Service

· All invoices submitted must be accompanied by copies of all route sheets for that billing period. Route sheets shall contain date and time of pick up and/or delivery. All route sheets must contain the signature of the person receiving the items delivered.

16.0 DELIVERY/PICK-UP LOCATIONS

16.1 Central Virginia VA Health Care System – 1201 Broad Rock Blvd., Richmond, VA 23249

· Lab – 3A138

· Logistics (Mail Room) – BD116

· Pharmacy

· Travel

16.2 Emporia VA Clinic – 1746 East Atlantic Street, Emporia, Virginia 23847

· Front Desk

· Lab

16.3 Charlottesville VA Clinic – 590 Peter Jefferson Parkway (Suite 250), Charlottesville, Virginia 22911

· Front Desk

· Lab

16.4 Henrico County VA Clinic – 7702 East Parham Road, MOB III (Suite 201), Richmond, Virginia 23294

· Front Desk

· Lab

16.5 Fredericksburg VA Clinic – 10432 Patriot Highway, Fredericksburg, Virginia 22408

· Front Desk

· Lab

17.0 SPECIAL CONTRACT REQUIREMENTS

17.1 VAMC SMOKE FREE POLICY

In striving to provide a healthy and safe environment at our facilities, VHA is implementing a smoke-free policy for all VHA health care facilities and property assigned to VHA that is under the charge and control of VA.

Under VHA Directive 1085, all VHA health care facilities (including CBOCs and HCCs) will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. The policy applies to cigarettes, cigars, pipes, or any other combustion of tobacco, including but not limited to electronic or e-cigarettes, vape pens, or e-cigars.

Although VA has historically permitted smoking in designated areas, there is growing evidence that smoking and exposure to secondhand and thirdhand smoke creates significant medical risks, and risks to safety and direct patient care that are inconsistent with medical requirements and limitations.

17.2 CONTRACT ADMINISTRATION DATA

17.2.1 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

17.2.2 The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

17.2.3 The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

17.2.4 In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Year Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local Delivery PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

Base Courier: RVAMC to Emporia (roundtrip) Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

BASE Courier: RVAMC to Fredericksburg HCC (roundtrip) Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

BASE Courier: RVAMC to Henrico (roundtrip) Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

Period 1

Contract Period: 1 POP Begin: 07-01-2026 POP End: 06-30-2027

PERIOD 1Courier: RVAMC to Emporia (roundtrip) Contract Period: 1 POP Begin: 07-01-2026 POP End: 06-30-2027

PERIOD 1Courier: RVAMC to Fredericksburg HCC (roundtrip)

POP Begin: 07-01-2026 POP End: 06-30-2027

PERIOD 1Courier: RVAMC to Henrico (roundtrip)

POP Begin: 07-01-2026 POP End: 06-30-2027

PERIOD 2

Contract Period: 2 POP Begin: 07-01-2027 POP End: 06-30-2028

PERIOD 2 Courier: RVAMC to Emporia (roundtrip) Contract Period: 2 POP Begin: 07-01-2027 POP End: 06-30-2028

PERIOD 2 Courier: RVAMC to Fredericksburg HCC (roundtrip)

POP Begin: 07-01-2027 POP End: 06-30-2028

PERIOD 2 Courier: RVAMC to Henrico (roundtrip)

POP Begin: 07-01-2027 POP End: 06-30-2028

PERIOD 3

Contract Period: 3 POP Begin: 07-02-2028 POP End: 06-30-2029

PERIOD 3Courier: RVAMC to Emporia (roundtrip) Contract Period: 3 POP Begin: 07-01-2028 POP End: 06-30-2029

PERIOD 3Courier: RVAMC to Fredericksburg HCC (roundtrip)

POP Begin: 07-01-2028 POP End: 06-30-2029

PERIOD 3 Courier: RVAMC to Henrico (roundtrip)

POP Begin: 07-01-2028 POP End: 06-30-2029

PERIOD 4

Contract Period: 4 POP Begin: 07-01-2029 POP End: 06-30-2030

PERIOD 4Courier: RVAMC to Emporia (roundtrip) Contract Period: 4 POP Begin: 07-01-2029 POP End: 06-30-2030

PERIOD 4Courier: RVAMC to Fredericksburg HCC (roundtrip)

POP Begin: 07-01-2029 POP End: 06-30-2030

PERIOD 4 Courier: RVAMC to Henrico (roundtrip)

POP Begin: 07-01-2029 POP End: 06-30-2030

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after Five years.

(End of Clause) C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.9 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2020)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing access to VA facilities or information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to VA facilities or information systems.

(End of Clause)

C.10 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

(a) Indemnification. The Contractor expressly agrees to indemnify and save the Government, its officers, agents, servants, and employees harmless from and against any and all claims, loss, damage, injury, and liability, however caused, resulting from, arising out of, or in any way connected with the performance of work under this contract. Further, it is agreed that any negligence or alleged negligence of the Government, its officers, agents, servants, and employees, shall not be a bar to a claim for indemnification unless the act or omission of the Government, its officers, agents, servants, and employees is the sole, competent, and producing cause of such claims, loss, damage, injury, and liability. At the option of the Contractor, and subject to the approval by the Contracting Officer, insurance coverage may be employed as guaranty of indemnification.

(b) Insurance. Satisfactory insurance coverage is a condition precedent to award of this contract. In general, a successful bidder must present satisfactory evidence of full compliance with State and local requirements, or those below stipulated, whichever are the greater. More specifically, workers’ compensation and employer’s liability coverage will conform to applicable State law requirements for the service defined, whereas general liability and automobile liability of comprehensive type shall, in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. State-approved sources of insurance coverage ordinarily will be deemed acceptable to the Department of Veterans Affairs, subject to timely certifications by such sources of the types and limits of the coverages afforded by the sources to the bidder.

(End of Clause) C.11 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause.