Question and Answer.pdf

36C24625Q0460

FIRE SUPPRESSION TESTING

Q. Can CLIN X004, Quarterly Reports, be eliminated and included as a function of CLIN X0003 similar to the semi-annual and annual inspections? Separating out the cost of report preparation from the inspection may not be quantifiable as the report is technically prepared as the inspection is being done through barcode scanning. Sending the report is simply exporting it from the database and emailing.

A. No, We require quarterly reports/inspections.

Q. In the past to avoid confusion regarding the number of visits required, we typically see quarterly quantities of 2 and semi-annual quantity of 1. This is due to the combination of multiple periodicity requirements occurring during the same visit. For example, for this scope of work, in January a semi-annual and quarterly visit will be completed, during April only a quarterly visit, during July an annual visit which also includes the semi-annual and quarterly for the same month, and October will only be a quarterly visit. Can you please revise quantities in pricing table for CLIN X001, X002, and X003, or confirm you want us to price as is?

A. No, Inspection is done per NFPA and TJC time lines. There should be 2 Quarterly inspections, 1 Semi Annual, and 1 Annual Inspection. Every quarter will require a site vist.

Q. CLIN X006 shows an hourly rate of $83.04. Is this expected to be the rate offerors are to provide emergency repair services for? Please clarify how this is to be priced. Typically for emergency repairs we provide our hourly rate, the government assigns either a fixed number of hours, or a fixed NTE dollar amount.

A. The hourly rates for material and labor are to be provided by the vendor. CLIN X006 has been updated on the attached Price/Cost Schedule.

Q. Can you please provide previous inspection reports for accuracy in determining how much equipment is in each building which will determine labor hours and allow us to provide a more accurate quote?

A. We can Provide Reports, but not feasible to provide for every building.

Q. Alternatively, can you please provide device quantities per building of everything requiring testing?

A. We can Provide one report per building.

Q. Number of flow switches, tamper switches, pressure switches, etc on the wet and dry pipe sprinkler systems?

A. Is in the reports that will be sent

Q. How many standpipe systems require 5-year testing?

A. Located in the Price/Cost Schedule.

Q. How many backflow preventers, and do they require annual only of 5 year testing as well?A.

A. Located in the Price/Cost Schedule.

Q. What is the total number of kitchen suppression systems?

A. 2 Full Kitchens, 8 Guardian 3 Units

Q. What is the total number of fusible links for all kitchen suppression systems?

A. Unknown less than 6

Q. Will the antifreeze system require a drain and refill of material?

A. Yes, if it doesn’t pass testing

Q. What is the size of the anti-freeze system in gallons?

A. Unknown (Residential system back porch)

Q. Under Scope, Special Procedures, Item J, it states the Contractor will add $10,000 for repair costs yearly. Was this meant for the comment above about CLIN 0006?

A. Yes, emergency repair services is NTE $10,000. CLIN X006 has been updated.

Q. Is this for material only? Or does it also include labor?

A. Funds show in this section is for material and labor.

Q. Which CLIN should include this extra $10,000? Typically we see this as its own CLIN.

A. The information will remain as shown. See CLIN X006.

Q. Can you please confirm the time the offer is due? SAM.gov states 5:00 PM ET and the SF1449 has

8:00 AM ET.

A. See amendment 36C24625Q0460 0001 to extend the due date for quotes. The due date is extended to 04/04/2025 at 15:00 EST.

Q. To ensure the VA receives offers from qualified Prime Contractors, typically the VA requires this work to be performed by NICET certified technicians, minimum Level II, preferably Level IV in water-based systems. We strongly encourage a NICET certification requirement to be held at the Prime Level for water-based systems.

A. Yes

Q. Could you please provide a 5-business day extension for the quote due date following the issuance of responses to the RFI’s to allow enough time to prepare complete and competitive pricing accordingly?

A. Extended to 04/04

Q. Section1.0, sub-section C; is the bar code system supplied and maintained by the government, or is this contractor supplied and maintained.

A. Contractor Supplied and Maintained.

Q. Section 1.0, sub-section H; contractor responsible for repairs to existing damage or damage caused by contractor during inspection.

A. Existing Damage “No”, if your contractor damages something then yes you are responsible.

Q. Clarification on the below. Unclear what you are requesting. a. Section 1.0, sub-section J

A. Emergency Repair Services is NTE $10,000.

Q. Section “Special Conditions” item #4

A. Approval from the COR is needed for anything over the information provided.

Q. CLIN lines 0006, 1006, 2006, 3006, and 4006; Emergency repair service rate at $83.04 and unit is listed as “JB”.

A. The hourly rates for material and labor are to be provided by the vendor. The Unit of Issue (UI) “JB” is identified as “JOB”.

Q. Will any of the following be required at any point during the terms of this contract:

a. 5-year FDC hydrostatic

A. Flow pressures Only

b. 3-year air test on dry systems

A. No

c. Any other control valve testing

A. Just what is required during Quarterly, Semi Annual, or Annual testing

Q. Who is the Authority Having Jurisdiction (AHJ)?

A. Federal Government

Q. Do the inspection reports need to specifically list out the The Joint Commission EPs and ECs for the frequency requirements?

A. “YES”

Q. Verify quote due time of day:

a. sam.gov states Mar 24, 2025 05:00 pm EDT:

A. See amendment 36C24625Q0460 0001 to extend the due date for quotes

b. 36C24625Q0460 states by 8:00 AM EST on March 24, 2025:

A. The due date for quotes has been extended to 04/04/2025 at 15:00 EST.