Price_Cost Schedule and PWS Update.pdf

PDF 284 KB Posted Mar 31, 2025

Attached to: FIRE SUPPRESSION TESTING Federal contract opportunity
Solicitation number: 36C24625Q0460
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6

About this file

Written by GovTribe AI · Mar 31, 2025

This document is an Amendment 0002 to a Price/Cost Schedule and Performance Work Statement (PWS) for fire suppression testing services at the W.G. (Bill) Hefner VA Medical Center in Salisbury, NC. The contract covers comprehensive inspection, testing, and maintenance of fire protection equipment including 17 wet pipe fire sprinkler systems, 1 dry pipe fire sprinkler system, kitchen hood suppression systems, and approximately 460 fire extinguishers across multiple buildings. The scope requires adherence to National Fire Protection Association (NFPA) standards 10, 25, and 96, with services to be performed on a quarterly, semi-annual, and annual basis.

The contract is structured as a Service-Disabled Veteran-Owned Small Business set-aside with a base period from June 1, 2025 to May 31, 2026 and four optional 12-month extension periods through May 31, 2030. The contractor must provide all necessary personnel, equipment, and documentation, perform inspections and maintenance, coordinate with the Contracting Officer Representative (COR), and submit detailed reports. Key requirements include emergency response within 2 hours for critical issues, maintaining a service office within 50 miles of the facility, conducting bar code tracking of devices, and providing quarterly reports with a 90% acceptable quality level for all performed services.

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Other files for this federal contract opportunity

Other files attached to FIRE SUPPRESSION TESTING, newest first.
File	Type	Posted
ATTACHMENT - F _ Class Deviation from the Federal Acquisition Regulation (FAR) Regarding Executive Orders 14173 and 14168.pdf	PDF	Apr 3, 2025
36C24625Q0460 0003 _ CLASS DEVIATION.pdf	PDF	Apr 3, 2025
Clauses and Provision Added.pdf	PDF	Mar 31, 2025
Question and Answer.pdf	PDF	Mar 31, 2025
36C24625Q0460 0002.pdf	PDF	Mar 31, 2025
36C24625Q0460 0001 _ FIRE SUPPRESSION TESTING - AMENDMENT.pdf	PDF	Mar 24, 2025
36C24625Q0460 _ FIRE SUPPRESSION TESTING.pdf	PDF	Mar 13, 2025
36C24625Q0460.pdf	PDF	Mar 12, 2025
ATTACHMENT - A _ WD 2015-4423 rev 29 dtd 12_23_2024.pdf	PDF	Mar 12, 2025
36C24625Q0460.pdf	PDF	Mar 12, 2025
ATTACHMENT - B _ Site Visit Map.pdf	PDF	Mar 12, 2025

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36C24625Q0460 Amendment 0002

Price / Cost Schedule and PWS Update

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SUPPLIES

/SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 1.00 JB __________________ __________________

Fire Suppression Testing _ Perform Annual Inspection, Maintenance and Testing PWS - 17 Wet Pipe Fire Sprinkler Systems in Bldgs 1, 2, 3, 4, 5, 6, 7, 8, 11, 13, 14 East (residential), 17 Warehouse, 17B, 17C, 20, 21, 42, and 43 - 1 Dry Pipe Fire Sprinkler System in Bldg 17 Grounds - 400 Fire Extinguishers Black flow Preventer for Bldgs. 1, 2, 3, 4, 5, 6, 7, 8, 11, 17, 20, 21 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

0002 2.00 JB __________________ __________________

Semi-annual, Inspection Maintenance and Testing Kitchen Hood Suppression Systems in Bldgs 3, 4, 5, 6, 42, 43.

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

0003 4.00 JB __________________ __________________

Perform Quarterly Inspection, Maintenance and Testing 17 - Wet Pipe Fire Sprinkler Systems 1 - Dry Pipe Fire Sprinkler System. 1 - Standpipe System - Bldg. 9 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

0004 4.00 JB __________________ __________________

Quarterly Reports, per PWS PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

0005 1.00 JB __________________ __________________

ITM service for Fire Extinguishers and Fire Sprinkler Systems in Bldg. 20 Clinical Lab PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and

Materials Testing - Fire Control Equipment

0006 1.00 JB __________________ __________________

Emergency repair Service - Hourly Repair Rate $ ____ NTE $10,000, labor and material PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

0007 1.00 JB __________________ __________________

5-YEAR INTERNAL INSPECTION FOR BACKFLOW

PREVENTERS, CHECK VALVES, ALARM VALVES,

DRY VALVES AND SYSTEM PIPING FOR BLDGS. 1-8,

11, 14 EAST, 15, 17, 17B,17C, 20, 21, 42,43

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

1001 1.00 JB __________________ __________________

1002 2.00 JB __________________ __________________

Semi-annual, Inspection Maintenance and Testing Kitchen Hood Suppression Systems in Bldgs 3, 4, 5, 6, 42, 43.

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

1003 4.00 JB __________________ __________________

1004 4.00 JB __________________ __________________

Quarterly Reports, per PWS PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

1005 1.00 JB __________________ __________________

ITM service for Fire Extinguishers and Fire Sprinkler Systems in Bldg. 20 Clinical Lab PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

1006 1.00 JB __________________ __________________

1007 1.00 JB __________________ __________________

5-YEAR INTERNAL INSPECTION FOR BACKFLOW

PREVENTERS, CHECK VALVES, ALARM VALVES,

DRY VALVES AND SYSTEM PIPING FOR BLDGS. 1-8,

11, 14 EAST, 15, 17, 17B,17C, 20, 21, 42,43

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

2001 1.00 JB __________________ __________________

2002 2.00 JB __________________ __________________

Semi-annual, Inspection Maintenance and Testing Kitchen Hood Suppression Systems in Bldgs 3, 4, 5, 6, 42, 43.

PRINCIPAL NAICS CODE: 561210 - Facilities Support

Materials Testing - Fire Control Equipment

2003 4.00 JB __________________ __________________

2004 4.00 JB __________________ __________________

Quarterly Reports, per PWS PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

2005 1.00 JB __________________ __________________

2006 1.00 JB __________________ __________________

Emergency repair Service - Hourly Repair Rate $____ NTE $10,000, labor and material PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

2007 1.00 JB __________________ __________________

5-YEAR INTERNAL INSPECTION FOR BACKFLOW

PREVENTERS, CHECK VALVES, ALARM VALVES,

DRY VALVES AND SYSTEM PIPING FOR BLDGS. 1-8,

11, 14 EAST, 15, 17, 17B,17C, 20, 21, 42,43

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

3001 1.00 JB __________________ __________________

Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

3002 2.00 JB __________________ __________________

Semi-annual, Inspection Maintenance and Testing Kitchen Hood Suppression Systems in Bldgs 3, 4, 5, 6, 42, 43.

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

3003 4.00 JB __________________ __________________

3004 4.00 JB __________________ __________________

Quarterly Reports, per PWS PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

3005 1.00 JB __________________ __________________

3006 1.00 JB __________________ __________________

Emergency repair Service - Hourly Repair Rate $____ NTE $10,000, labor and material PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

3007 1.00 JB __________________ __________________

5-YEAR INTERNAL INSPECTION FOR BACKFLOW

PREVENTERS, CHECK VALVES, ALARM VALVES,

DRY VALVES AND SYSTEM PIPING FOR BLDGS. 1-8,

11, 14 EAST, 15, 17, 17B,17C, 20, 21, 42,43

PRINCIPAL NAICS CODE: 561210 - Facilities Support

Materials Testing - Fire Control Equipment

4001 1.00 JB __________________ __________________

4002 2.00 JB __________________ __________________

Semi-annual, Inspection Maintenance and Testing Kitchen Hood Suppression Systems in Bldgs 3, 4, 5, 6, 42, 43.

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

4003 4.00 JB __________________ __________________

4004 4.00 JB __________________ __________________

Quarterly Reports, per PWS PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

4005 1.00 JB __________________ __________________

4006 1.00 JB __________________ __________________

Emergency repair Service - Hourly Repair Rate $____ NTE $10,000, labor and material PRINCIPAL NAICS CODE: 561210 - Facilities Support

PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

4007 1.00 JB __________________ __________________

5-YEAR INTERNAL INSPECTION FOR BACKFLOW

PREVENTERS, CHECK VALVES, ALARM VALVES,

DRY VALVES AND SYSTEM PIPING FOR BLDGS. 1-8,

11, 14 EAST, 15, 17, 17B,17C, 20, 21, 42,43

PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

GRAND TOTAL __________________

PERFORMANCE WORK STATEMENT (PWS) Updated 03/24/2024

INSPECTION, TEST AND MAINTENANCE OF FIRE SUPPRESSION EQUIPMENT WITHIN

W.G. (BILL) HEFNER VA MEDICAL CENTER (VAMC) IN SALISBURY, NC

Any quotes MUST include ALL work to provide a complete and finished product which includes compliant transport and disposal processes, manifest management, submittal of monthly RMW tracking and coordination with facility POCs.

1.0 SCOPE

The Contractor shall provide all management, supervision, personnel, services, materials, supplies, facilities, transportation, and general and specialized equipment necessary to provide inspection, testing, maintenance and documentation of Automatic Sprinkler Systems, Kitchen Hood Fire Suppression Systems and Fire Extinguishers as described herein and in accordance with the latest edition of National Fire Protection Association (NFPA) 25, NFPA 10 and NFPA 96 for the W. G. (Bill) Heffner VAMC, Salisbury, NC.

Special Procedures:

A. Routine inspection and testing service must be scheduled with the COR at least 48 hours before the scheduled date.

1. The quarterly, semi-annual, and annual services must be performed on the 10th day of each month no earlier or later than 5 business days from this date.

2. Quarterly services shall be performed in January, April, July, and October.

3. Semi-annual services shall be performed in January and July.

4. Annual services shall be performed in July.

B. Contractor must sign in each day that work is to be performed. Employees must report to the COR prior to starting work in order to sign-in and to communicate this status of service and progress of service.

C. Inspection reports and bar coding of devices: The contractor shall use portable handheld devices to track and record the inspection of each fire and life safety device. The contractor shall during the initial year of work performance, provide and install bar codes on all devices (on their bases), bar codes shall be applied to the exterior portion of the device. During each option year exercised, the contractor shall verify that all devices are still bar coded as described above and reaffix any devices missing their bar codes (for example; devices that have been damaged or replaced, etc.).

D. On completion of each periodic service, the contractor shall furnish an electronic inspection report within 10 business days following the completion of the services performed, including a list of deficiencies. All testing and inspection reports must be acceptable to the VA Engineering office.

E. The servicing contractor will provide to the COR a copy of the documents listing the results of all inspections, tests, and maintenance performed. This documentation must meet or exceed The Joint Commission, and NFPA 10, NFPA 17A, and NFPA 25 Standards. Servicing contractor will retain a copy of the same for future verification of all work performed.

F. Response times for critical emergencies where operation of the facility will be impacted the contractor must respond within 2 hours and non-critical responses within 8 hours.

G. Normal operating hours are from 7am to 5pm Monday through Friday excluding Federal holidays and weekends unless the contractor has written approval from the COR.

H. The contractor shall be responsible for all repairs due to any damage to equipment that is done while performing the services listed in this contract.

I. All deficiencies repair quotes will be sent for repair PO’s within 10 days of finding.

J. Contractor will add $10,000 for repair costs of findings yearly. The Safety office will receive the quotes then once the funds are used within that year, the Sprinkler company will continue to provide quotes for issuing PO numbers. The Safety Office Leadership will have the choice which quotes will be pulled thru the fund and which will be given a PO depending on cost of repair.

“Alternative: Contract adds $10, 000 for unforeseen repair cost annually. All discrepancies must be reported prior to completing repairs. The Sprinkler company will continue to provide written quotes before facility issues PO numbers. The Safety Office will determine which quotes will be pulled thru the fund and which will be given a PO depending on cost of repair”

K. Systems and equipment to be serviced under this contract are listed as follows:

1. The contractor must verify that this listing and description of the water based fire protection systems, kitchen hood systems and fire extinguishers are complete by making their own assessment to assure that all systems and components will be serviced. A complete inventory of water based fire protection systems, kitchen hood systems and fire extinguishers required to be serviced may not be listed in this scope of work.

2. The following buildings contain wet pipe fire sprinkler systems: 1, 2, 3, 4, 5, 6, 7 8, 11, 13, 14East (residential), 17 Warehouse, 17B, 17C, 20, 21, 42, and 43.

3. The following buildings contain dry pipe fire sprinkler systems: 17 Grounds.

4. The following buildings contain kitchen hood suppression systems: 5, and

6. Bldg 42 and 43 have Guardian Systems to be inspected.

5. There are approximately 460 fire extinguishers at W.G. (Bill) Hefner VA Medical Center (VAMC) In Salisbury, NC campus, and these must be inspected, tested, and maintained only for annual inspection.

6. All inspections and testing shall be performed adhering to the standards of the most current edition of NFPA 10 for the Inspection and Testing of Fire Extinguishers, NFPA 96 for the Inspection, Testing and cleaning of Kitchen Hood Fire Suppression Systems, and NFPA 25 Standard for the Inspection and Testing of Water-Based Fire Protection Systems and The Joint Commissions current standards.

7. 5 Year internal inspections will be done for Bldg.’s 1, 2, 3, 4, 5, 6, 7, 8, 11, 13, 14East (residential), 17 Warehouse, 17B, 17C, 20, 21, 42, and 43.

This will start and be completed for FY 2025. Additional contract years will not have this testing.

8. Standpipe Testing will take place in 2nd contract year (2026) only “5 Year Flow Test”.

9. Back flow testing shall be conducted for all wet Pipe Sprinkler systems.

10. Bldg. 14E screened in porch and Bldg 21 loading dock have Antifreeze Systems.

Special Conditions:

A. Qualification factors of contractor;

1. Certified contractors shall be required to provide proof of their reliability, experience and GSA schedule contract number. The Contractors must also prove they have successfully maintained similar size, type of systems and equipment.

This must include wet and dry pipe fire protection systems, kitchen hoods and fire extinguishers

2. The contractor will provide the names of personnel who will perform the work under the contract showing the length and type of their training certification and experience in writing. This report must also include the manufacturer of the equipment maintained, inspected, and tested.

3. The contractor shall be responsible for accomplishing any necessary system shutdown and returning the system to normal operation when services are performed. In addition, the contractor must notify the COR before any systems are shut down and when system is returned to service.

4. The contractor will be responsible for 8 service calls per annum, up to four hours per service call. Repairs will be limited to $500.00 in material per service call; if repair exceeds $500.00 then a cost estimate must be submitted to the COR for approval before any repairs can be made.

5. The contractor must be available to perform emergency services and maintenance within the allotted notification and maintain a service office within a 50 miles radius of the W. G. (Bill) Heffner VAMC, Salisbury, NC location due to the critical nature of the service.

2.0 SITE VISIT:

Offeror’s may inspect the site where services are to be performed and to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site visits shall be conducted on March 19, 2025 at 9:00 a.m. EST.

3.0 POINT OF CONTACT: Building 21 B Engineering Offices shall serve as the focal point and designate a Contracting Officer Representative (COR) for this contract. The contractor must coordinate daily work and associated outage schedules with the COR. The month prior to Inspections the Sprinkler Company will send a email and schedule dates for availability with Safety Office.

4.0 PERIOD OF PERFORMANCE: Period of performance included a 12-month base period, and four 12-month option periods as follows:

Base Period June 1, 2025 – May 31, 2026 Option Period One June 1, 2026 – May 31, 2027 Option Period Two June 1, 2027 – May 31, 2028 Option Period Three June 1, 2028 – May 31, 2029 Option Period Four June 1, 2029 – May 31, 2030

5.0 SITE SPECIFIC INFORMATION

• Contractor shall provide any specialized equipment such as ladders, extension ladders, man lifts, etc., to allow their staff access to devices, etc.

• All site visits shall be scheduled through the COR with at least a 48-hour prior notification.

6.0 QUALITY CONTROL: The Government’s Quality Assurance Surveillance Plan (QASP) is based on the premise that the Contractor, and not the Government, is responsible for the day-today performance of work and all the management and quality control actions required to meet the terms of the contract. The role of the Government in quality assurance is to ensure performance standards are achieved and maintained. The Contractor is required to develop a comprehensive program of inspections and monitoring actions and to document its approach in a Quality Control Plan (QCP). The Contractor’s QCP, upon approval by the Government, shall be made a part of the resulting delivery order. As part of its task order with the Government, the Contractor is required to develop, implement, and maintain a QCP that illustrates the methods it shall use to review its performance to ensure that it conforms to the SOW performance requirements. Such reviews are performed by the Contractor in order to validate its operations and assure the Government that the services meet the performance standards.

The Contractor’s QCP should include monitoring methods that ensure and demonstrate its compliance with the performance standards. This includes inspection methods and schedules that are consistent with the regular reviews conducted by the Government. The reports and other results generated by the Contractor’s QCP activities shall be provided to the COR upon request.

The Frequency and type of Contractor’s reviews should be consistent with what is necessary in order to ensure compliance with the performance standards, but no less frequent than what is described in the Government’s monitoring plan. The Contractor is encouraged not to limit its inspection to only the processes outlined in the Government’s standard. To facilitate the performance review process, the required performance standards are organized into separate areas. The tables below contain the expected outcome associated with required services, performance standards, Government surveillance methodology, and acceptable quality level.

Tasks

Quality Standard

Performance Standards

Method of Government Surveillance

Acceptable Quality Level Contractor shall meet the requirements in Sections 1.0 in the SOW

Inspection and Testing of All Fire Sprinkler systems, wet based and dry based systems

In accordance with National Fire Protection Association 25 Standards

Contractor shall be physically observed by COR or designated personnel and reports shall be reviewed for accuracy.

90%

Contractor shall meet the requirements in Sections

1.0 in the

SOW

Inspection of all Exhaust Hood Suppression Systems on a semi-annual basis and coordinate repairs or corrections as needed.

In accordance with National Fire Protection Association 96 Standards.

Contractor shall be physically observed by COR or designated personnel and reports shall be reviewed for accuracy.

90%

Contractor shall meet the requirements in Sections 1.0 in the SOW

Inspection of all Fire Extinguishers on an annual basis and coordinate repairs or corrections as needed.

In accordance with National Fire Protection Association 10 Standards

Contractor shall be physically observed by COR or designated personnel and reports shall be reviewed for

90%

Contractor shall meet the requirements in Sections 1.0 in the SOW

Accurate detection and identification of sprinkler system related equipment, Kitchen hood related equipment and fire extinguisher equipment

In accordance with National Fire Protection Association 10, 96, and 25 Standards.

Contractor shall be physically observed by COR or designated personnel and reports shall be reviewed for accuracy.

90%

Contractor shall meet the requirements in Sections 1.0 in the SOW

Evaluate all inspection discrepancies to determine if discrepancies represent Life Safety concern, and initiate emergency repairs.

In accordance with National Fire Protection Association, Joint Commission, and VACO standards and requirements.

Contractor reports shall be reviewed for accuracy.

90%

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PERFORMANCE WORK STATEMENT (PWS) Updated 03/24/2024

File details come from the government source that posted it. Updated Mar 31, 2025.