S06 36C24623Q0642 0002 SF30.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

637-23-3-996-0094

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

To all Offerors/Bidders

36C24623Q0642

09-01-2023

X

X X

20 Sep 2023 at 0900AM EDT

X 1

The Purpose of this Amendment is to answer questions posed by industry and provide the official Government responses. Please refer to the attached SF30 Block 14 Continuation page for additional details as they pertain to this Solicitation Amendment.

As a result of this Amendment, the due date for offers has been extended. See block 11 above.

SF30 Block 14 Continuation Page

• How many available circuits are there in OR6?

2 circuits for surgical lights currently and 4 spares.

• There is a line in the solicitation stating “Proactively schedule the installation in conjunction with the STERIS project manager” is this an oversight or will Steris be involved in the project regardless of who is awarded the job?

Correct this will be PM of whom is awarded the contract name was just for example only.

• What is the schedule of the ceiling installation? Will our guys be able to come in and run conduit ahead of the ceiling?

Yes, once award schedules will be worked out with Blue Cord for the new ORs in Phase 1. Phase 2 will need to be scheduled after Phase 1 is completed.

• Is the new SOO to be included with the original proposal Operating Rooms (2010, 2020, 2030, 2040, 2070)?

The proposal should encompass all new OR’s and existing 5 OR’s

• Does the new proposal need to include connectivity to the existing ORs (1, 2, 5, 6, 7) or is it just for the new five ORs (2010, 2020, 2030, 2040, 2070)?

Gov’t has determined that there is not enough information or context contained in this question for a definitive answer.

• Better stated: do ORs 1,2,5,6, and 7 need new integration systems? Or are we just doing the lights in those ORs?

Changing Light for light and monitors for monitor’s where there is both including arms.

OR 5 and 6 fix will require integration.

• Are room temperatures required to be integrated?

No

• Do the new structures for the new ORs (2010, 2020, 2030, 2040, 2070) need to be installed within 30 days of contract or just ship mounting plates?

All Steel required from lighting vendor for supports will be shipped and delivered to job site for VA Construction Contractor to install within 30 days of award.

• Will the hospital’s construction contractor be responsible for structural engineering for the structures in the new ORs (2010, 2020, 2030, 2040, 2070)?

No, just the installation of structural steel the lighting vendor is responsible for structural design.

Steel drawings provided lighting steel designer will need to field verify steel locations.

• If the existing five ORs (1, 2, 5, 6, 7) are turnkey, will the contractor be responsible for all of this?

Lighting vendor is responsible for all turnkey instillation needed for existing five ORs (1, 2, 5, 6, 7)

• Will the hospital’s construction contractor be responsible for all MEP connections?

No, they will only provide what is in drawings provided for new OR rooms. Lighting vendor is responsible for connections from there-to-their equipment.

• Is the contractor responsible for ICRA for the existing ORs (1, 2, 5, 6, 7)? How many ORs can be down at a time?

Lighting vendor is responsible for all turnkey instillation needed for existing five ORs (1, 2, 5, 6,

7) The OR lighting will need to be in two Phases for the lighting Vendor and their responsibility to work with Blue Cord on above statement. Phase 1 new OR’s is critical and must be done before phase 2 starts. Phase 2 can be schedule after new OR’s are completed and turned over to the Operating staff. This will free up existing OR’s rooms for down times for Lighting vendor to complete an all-turnkey instillation on existing five ORs (1, 2, 5, 6, 7).

• 9.0 Project Management Plan The contractor shall be responsible for developing a project management plan for submission with their offer. This plan is required minimalize downtime while transitioning between systems, key personnel of the contractor, potential resources that the Asheville VAMC may need to proffer for successful completion, and a projected timeline for the total project forecasted in days from contract award. The contractor shall provide in their offer a project plan defining delivery, phasing, set-up, project management, and on-site support during implementation and deployment as necessary/applicable. Gant Charts highlighting critical detailed milestones identify critical path milestones.”

• Is the Hospital’s contractor responsible for the above?

The OR lighting will need to be in two Phases for the lighting Vendor and their responsibility to work with VA Construction Contractor on above statement. Phase 1 new OR’s is critical and must be done before phase 2 starts. Phase 2 can be schedule after new OR’s are completed and turned over to the Operating staff. This will free up existing OR’s rooms for down times for Lighting vendor to complete an all-turnkey instillation on existing five ORs (1, 2, 5, 6, 7).

• How many circuits are available in existing panel in OR 6?

• Can the contractor use standard CPARS forms in lieu of past performance questionnaire?

Past performance questionnaires are desired. Absence of any past performance may result in a respondent being classified as neutral under this element, which means it doesn’t hurt the company nor does it provide additional benefit.

• Can you confirm the gas style for the new ORs. Tri-Tech…. have 5 to choose from Match Reference drawings PL102.1A for all Gas provided per contract in two locations per room.

• What are the spec’d medical gasses?

• Who is responsible for medical gas final connections and certifications?

It will be lighting vendor to complete certification Construction Contractor only responsible to boom locations certification.

• Ceiling heights in the new 5 ORs?

Reference drawings A202.1A and A202.1B.

• Do any of the new ORs have shortened or extended arms? If so, what ORs and lengths. In particular the Hybrid OR.

Reference drawings A202.1A and A202.1B of room size and layout.

• Is anything being altered regarding ceilings, walls etc., in the legacy ORs?

Lighting Vendors responsibility

Or is it an equipment one for one swap-out to be installed exactly where current equipment is?

Unknown would-be lighting vendors responsibility to cover any space that were left after new or old lighting installation.

• The spotlight fixtures are staying as is in legacy ORs?

They are roughly 38” from center of hubs and hanging 7 to 8” from finished ceiling.

Changing Light for light and monitors for monitor’s where there is both including arms.

5 and 6 fix integration Is in solicitation for replacement.

• Can we get a summary of equipment being replaced in the legacy ORs? Lights, Monitors, Integration, etc.

Refer to Statement of Objectives for integration requirements and equipment inventory.

• How many available circuits are there in OR6?

• There is a line in the solicitation stating “Proactively schedule the installation in conjunction with the STERIS project manager” is this an oversight or will Steris be involved in the project regardless of who is awarded the job?

Correct this will be PM of whom is awarded the contract name was just for example only.

• What is the schedule of the ceiling installation? Will our guys be able to come in and run conduit ahead of the ceiling?

Yes, once award schedules will be worked out with VA Construction COntractor for the new ORs in Phase 1. Phase 2 will need to be scheduled after Phase 1 is completed.

• Can you confirm the gas style for the new ORs. Tri-Tech….have 5 to choose from

• What are the spec’d medical gasses?

• Who is responsible for medical gas final connections and certifications?

It will be lighting vendor to complete certification Construction Contractor only responsible to boom locations certification.

• Ceiling heights in the new 5 ORs?

Reference drawings A202.1A and A202.1B.

• Do any of the new ORs have shortened or extended arms? If so, what ORs and lengths. In particular the Hybrid OR.

Reference drawings A202.1A and A202.1B of room size and layout.

• Is anything being altered regarding ceilings, walls etc., in the legacy ORs?

Lighting Vendors responsibility

Or is it an equipment one for one swap-out to be installed exactly where current equipment is?

Unknown would-be lighting vendors responsibility to cover any space that were left after new or old lighting installation.

• The spotlight fixtures are staying as is in legacy ORs? They are roughly 38” from center of hubs and hanging 7 to 8” from finished ceiling.

Changing Light for light and monitors for monitor’s where there is both including arms.

• Can we get a summary of equipment being replaced in the legacy ORs? Lights, Monitors, Integration, etc.

Changing Light for light and monitors for monitor’s where there is both including arms.

• Is Mount work allowed? (THIS ONE HAS NOT YET BEEN FORMALLY ASKED)

If existing mounts in OR need repaired or changed yes, it is authorized.

• Do you need a quote for integration based on the minimum requirements in the statement of objectives document- 4.0 Minimum Performance Requirements (Salient Characteristics)?

Yes, for all New ORs and 5 and 6 existing ORs.

• If we do not include the completed VA 6550 form/forms for our equipment on this solicitation, we would be disqualified for consideration on this solicitation.

The Government does not know the architecture of all equipment made available on the market today. The 6550 will be utilized to determine the allowability of an offered system on the VA Network. At a minimum, an interested party shall either submit the 6550 or provide rationale as to how the 6550 is not applicable to their offering.